MINUTES
Board of Directors Meeting
Jasper County Emergency Services
May 15th, 2024
Amended
Chairman Harrison called the meeting to order at 12:04 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Alvin Peavler, Brandy Corum, Dan Stanley, Steve Weaver, Jeremiah Norton.
Representing staff – Operations Manager (OM) Amber Madison, Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, and Systems Manager (SM) Steven Williams. Systems Specialist (SS) Michael Hole, Quality Assurance Coordinator (QAC) Ellen Biesemeyer.
Representing Public – April Ford
New Business
Appointment of Officers
Nomination of Vice Chairman by and for Alvin Peavler
Approved Alvin Peavler as Vice Chairman by roll call vote 6-0.
Nomination of Secretary by Jeremiah Norton for Brandy Corum
Nomination of Secretary by James Harrison for Dan Stanley
Approved Brandy Corum as Secretary by roll call vote 4-2.
Nomination of Treasurer by Dan Stanley for Bill Hawkins
Approved Bill Hawkins as Treasurer by roll call vote 6-0.
Unfinished Business
Director Harrison requested approval to move unfinished business to new business for New Members.
Director Corum motioned to move unfinished business items to new business items. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director and Department Status Report
See Attached Report
ED Lisa Rataczak advised the Board that the SMB accounts will need to be modified to update Directors.
Chairman Harrison directed that the accounts should be updated to reflect the currently elected Directors and staff members ED Rataczak and DD McClintock for all SMB accounts and safety deposit box as well as credit card accounts.
Director Peavler motioned to add newly elected Directors (Brandy Corum and Bill Hawkins) staff ED Rataczak and DD McClintock to all SMB Accounts and Safety Deposit Boxes including credit card accounts and to remove all former Directors and Staff from all accounts. (Active Directors Harrison, Stanley will remain on all accounts.) Director Norton seconded the motion. Vote: 6-0. The motion was adopted.
ED Rataczak advised the Board that we are getting a new option-use tax. Lisa will need permission to assign the ACH for the revenue to be deposited. The Board agreed to allow for the deposit of revenue, no motion will be needed.
The MOU for the Carthage radio tower between the Board and the Missouri State Highway Patrol is ready for review and approval. We are still waiting for the MOU between MODOT and the Board.
Director Stanley motioned to approve the MOU with MSHP. Director Peavler seconded the motion. Vote: 6-0. The motion was adopted.
Director Norton motioned to accept the MOU when prepared, between the Missouri Department of Transportation and the Board if acceptable to Director Harrison. Director Peavler seconded the motion. Vote: 6-0. The motion is adopted.
Countywide Public Safety Radio System
Highway 43 Site
- The site access driveway is in. The tower and anchor foundation rebar inspections took place on April 29th and 30th. Concrete for the tower base and the anchor points was poured on April 29th May 1st. Liberty has completed the underground utility installation. Next steps will be the shelter and generator pad rebar inspections and concrete pours. The tower is scheduled to be delivered this month. The new owner of the 30 acres to the north and west of the tower site contacted us and requested two addresses. This caused us to name the lane. The tower is now addressed as 24800 Lookout Ln.
MSHP Tower
- Motorola is starting to schedule antennae and microwave work. Tentatively to start the week of May 13th. TEC will be starting work on the JASCO to MSHP site fiber on May 10th. This fiber will complete the microwave ring for the radio system. ED Rataczak’ has reached out to MODOT to confirm that they have approved the final plans before May 10th.
Sarcoxie Tower Site Entrance/Access
- Mission 1 will be starting this site the week of May 6th starting with the access drive. Next steps will be tower and anchor rebar inspections and concrete pours followed by shelter, generator, and propane tank pan rebar inspections and concrete pours. The tower is scheduled to be delivered in the middle of June. Liberty has completed the underground utility installation however we are still waiting for the physical line to be run at this site. A fence and two gates will still need to be installed around JASCOs 5 acres.
JCSO Jail Tower
Mission 1 will be starting this site the week of May 13th starting with building a temporary H-Frame to hold Power, Fiber, and the tower light controller while we are doing construction. Next steps will be building jumpers to extend the current antennae coax line so we can move the MOSWIN trailer and maple leaf repeater, relocate the MOSWIN fiber and relocate the electrical. After that work is complete JCSO can finish removing their equipment from the tower shelter and it can be removed to allow for the new shelter and generator pads.
Joplin MOWSIN Tower
Motorola has scheduled for the microwave rack to be installed on May 7th; Brian O’Dell with the City of Joplin is on site to assist the crew will access to the shelter. The next steps for this site will be the installation of the microwaves, upgrading the site to TDMA, and the removal of the JCSO NXDN equipment.
JASCO Dispatch Tower
Motorola has scheduled a tower crew for the week of May 6th to remove 15 unused antennae and coax on the tower. The microwave installation which is complete This morning the fiber was being installed and the cut the MSHP cable by mistake.
Director Harrison inquired about potential storm damage to the towers under construction and if we have insurance to cover that instance. SM Williams advised that Motorola would bear that expense until the towers are complete and accepted.
Deputy Director Report
DD McClintock advised the Board about the fiber connection between Springfield/JASCO the connection will need to be upgraded to 100 mg and will be billed to JASCO, with invoices each month sent to Springfield/Greene 911, and Springfield City Utilities will be invoiced leaving JASCO with the remaining total. These numbers are in the initial stages of the quote and will have to be confirmed.
April Ford advised further information about this connection and the phone system and the connections for that radio system. Stating the projected costs will be a cost savings plus by going to ACE on Demand we can turn up the speed of the fiber as needed.
Overtime Compensation
Operations Manager Madison advised the Board regarding the overtime policy that is currently in place. Director Norton motioned to continue utilizing the current overtime policy. Director Corum seconded the motion. Vote: 6-0. The motion was approved.
HVAC Replacement Progress
Satterlee has been working to remove all the old equipment from the building and installing new cassette units. All the old equipment has been removed from the building except in the communications room. Hopefully by next week the HVAC project will be completed.
Grounds & Maintenance
SM Willams updated the Board regarding the purchase of the tractor, trailer and 48-inch mower.
2023 Audit
The 2023 audit draft was presented ED Rataczak advised that the audit has been read and appears in order with no problems found.
Director Corum motioned to accept the Audit Draft. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Deputy Director Report
DD McClintock advised the Board that staffing is down 24%. We have lost 1 trainee, the Training Coordinator, we have promoted Angela Russell, and we are working on getting Angela off console. Brandon advised the Board of our call volumes and that we have met our compliance requirements for ACE reporting. DD McClintock advised the Board that the HVAC system in the server room is complete and that Satterlee has started work on the buildings HVAC system. Our current staffing level is 28 total employees with 9 openings, 1 new employee started Monday. Call volume has decreased by 12% compared to last year. Overall EMD standards are up and great, we are looking at ACE levels for EFD and we are right there.
Joplin went live with a new CAD, updated the Board on the current process utilizing email and radio. Unknown time frame for getting the interface back in place.
Board Discussion
Director Harrison requested the new Directors to go through Board Training. April Ford advised that she is available to conduct the training and will do it for JASCO free of charge.
SM Williams advised the Board that there are issues with the CFD radios, and we are working on getting those corrected. IP Pathways is supposed to be preparing prices for the Terminal Server. The Net Motion licenses will be coming up for renewal. Lawrence County 911 has two 911 trunks here at JASCO now. April advised that JASCO needs to make sure that MOUs are in place for this, and rules need to be set, there is a meeting set to develop all of these. JASCO was not affected by the JCSO computer problems.
JCSEB Ceremony
Chairman Harrison presented plaques of recognition to Kellie Balcom and Josh Pruitt for their 20 years of service to JASCO.
Financial Report and Payment of Bills
Total bills submitted for approval today are $88,700.30.
The checkbook balance after payment of bills will be $12,120.04.
Accounts receivable balance: $0.00.
The Money Market account balance is $150,000.00.
The Sweep Account balance is: $7,936,965.99.
Director Stanely motioned to approve the financial report and payment of bills. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
Bank Pledge
Pledged: 6 Original Face: 2,390,000.00 Current Face: 2,390,000.00 Market: 2,226,993.75 Book: 2,470,754.09.
Director Norton motioned to approve the pledge report. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Committee Reports
No discussion
Review and Action of Meeting Minutes
Open Meeting minutes for April 02nd, 2024, were reviewed.
Director Stanley motioned to approve the open meeting minutes for April 02nd, 2024. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
The meeting ended at 1:11pm. (no motion to end needed)
The next Board Meeting is scheduled for Tuesday, June 4th, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, Alvin Peavler, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for May 15th, 2024. They have been reviewed and are accurate.
On the ________day of_________________2024I, Brandy Corum, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for May 15th, 2024. They have been reviewed and are accurate.
