MINUTES
Board of Directors Meeting
Jasper County Emergency Services
March 7th, 2017
Director Wilson called the meeting to order at 12:01 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Director Wilson, Carl Francis, Greg Dagnan, Ron Brewer, and Dan Stanley. Representing staff was OSC Amber Madison and Executive Director April Tarrant.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on February 7th 2017 were reviewed.
Director Dagnan motioned to approve the meeting minutes for February 7th 2017. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
The sales tax check for January was received on February 7th in the amount of $148,995.37.
We have not received the sales tax check for February.
Recent bills paid online totaled since the last meeting $16,077.15. Total bills submitted for approval today $48,691.01. The checkbook balance after payment of bills will be $14,029.97. The money market account balance is $873,086.96.
Accounts receivable balance is $1053.50. (February Fiber Cost Share) The checkbook balance after receipt of accounts receivable will be $15,083.47.
Director Stanley motioned to approve the Financial Report with Payment of the Bills. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Tarrant reviewed her report, highlighting that the Audit for 2015 has been completed and turned into the state without any issues. Director Tarrant highlighted that we have the Audit for 2016 scheduled for the month of March. Director Tarrant highlighted the status of the HVAC modification for the maintenance room. Director Tarrant stated that we are waiting to see if the bill for prevailing wage requirement passes. Director Tarrant highlighted that METS is working with SunGard on an agreement for an interface to their HealthEMS reporting software. Director Tarrant reported that AT&T is offering a new 3 year contract on fiber called, “Network on Demand” for half the cost of the current fiber between JASCO and Joplin. She has requested information on maintenance schedules and testing to confirm it will not interrupt in progress calls or interfere with the two PSAPs ability to make and receive calls. National Telecommunicator weeks T-shirts were shown to the board and current legislation was discussed.
Executive Director Tarrant later came back to discussion for her report before adjournment to advise the Board that Sarcoxie City Fire Chief Andy Sivils has requested some assistance with getting a repeater licensed to the JASCO fire frequency and asked if it could be used to boost their radio capabilities from the existing JASCO antenna and coax at the water tower. Director Francis suggested that she check with Morris Strom and ask what steps can be made to either move forward with this plan if the FCC and Coordination will approve it and Sarcoxie City pays for the changes and maintains the equipment and compare it to their ability and cost to get a two frequency site added to the existing JCSO NexEdge system. She will move forward with this and see about setting up a meeting between Morris Strom and Sarcoxie officials.
Unfinished Business:
2015 Audit Report
Executive Director Tarrant reported that the 2015 audit has been completed and turned into the state. JASCO completed the audit without any errors.
2016 Audit
Executive Director Tarrant reported that the audit for 2016 has been scheduled for March 15th and March 16th 2017. She stated that all of the paperwork is ready.
HVAC Modification for Maintenance Room
Executive Director Tarrant reported that Simpson Sheet Metal will be the company that works on our HVAC Modification in the Maintenance room. JASCO is waiting to see if the prevailing wage bill passes before we hire the company for the job. Simpson Sheet Metal know that we are waiting on this bill to be approved.
METS- SunGard Interface with Health EMS
Executive Director Tarrant reported that Mets Ambulance is talking with SunGard and working on an Interface with Health EMS.
New Business:
AT&T Fiber Contract (Network on Demand 3 year agreement)
AT&T is offering a new 3 year contract on fiber called, “Network on Demand” for half the cost of the current fiber between JASCO and Joplin. She reported it is scalable and she has requested testing to confirm there will be no problems with scheduled maintenance and will need approval for the Chairman or myself to execute this agreement once the testing is satisfactory.
Director Dagnan made the motion to approve Chairman Fries signing the contract when Tarrant is satisfied and agrees with the testing, and Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
12:39 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, April 4th, 2017 at 12:00 p.m.
