MINUTES

Board of Directors Meeting

Jasper County Emergency Services

June 6^th 2017

 

 

Chairman Fries called the meeting to order at 12:04 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Director Fries, Tim Wilson, Dan Stanley, Ron Brewer and Carl Francis. Representing staff was OSC Amber Madison and Executive Director April Tarrant. Frank Foster, EMS Legal Council attended via conference call.

 

Review and Action of Minutes

 

Minutes of the Board of Director’s Meeting on May 2^nd 2017 were reviewed.

 

Director Brewer motioned to approve the meeting minutes for May 2^nd 2017. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.

 

Public Comment and Correspondence

 

No public comment

 

Financial Report and Payment of Bills

 

The sales tax check for April was received on May 9^th in the amount of $129,272.14.

 

We have not received the sales tax check for May.

 

Total bills submitted for approval today $44,091.50. The checkbook balance after payment of bills will be $16,199.90. The money market account balance is $958,174.46.

 

Accounts receivable balance is $179.15. Jasper County Sheriff Department detail reimbursements.) After the funds are received the checkbook balance will be $16,379.05.

 

 

Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.

 

 

Executive Director Report

           

See Attached Report

 

• Executive Director Tarrant reviewed her report, highlighting that Missouri Employment Mutual Insurance has decreased from $745.50 to $743.00. Director Tarrant checked how a work comp claim would affect the center if we purchased an exercise bike for the communications room. MEM advised that work comp is based on the number of employees and that we could see an increase if there was a claim that was filed. Director Tarrant advised that the WCA contract is up and we will either renew the contract or find other bids for our trash service. Sales tax revenue was discussed due to it being down nearly .96% for the year to date.

 

At 12:14, Legal Counsel Frank Foster from EMS Legal Services joined the meeting via conference call.

 

 

 

 

 

Unfinished Business

           

            Use Tax

Executive Director Tarrant and the JCESB did a conference call with our Legal Counsel Frank Foster at 12:14 pm to discuss all tax related items on tax issues. The Jasper County Emergency Services Board spoke to Mr. Foster about the use tax; Mr. Foster discussed the history of used tax and the deadline is November 2018. He discussed difference use tax/out of state sales tax on motor vehicles.

 

Director Carl Francis entered the meeting at 12:17 pm.

 

Mr. Foster advised the JCESB to use the out of state sales tax motor vehicle ballot language, despite Department Of Revenues interpretation.

 

Domestic Utilities tax- Mr. Foster explained domestic utility tax under section 144 and advised the JCESB there is no elastics powers clause in RSMo 190.339 and 190.327. He recommended any modification to legislation include this clause. Mr. Foster advised that we could publish information and pass out information as long as we put a disclaimer on the bottom of it and it should get approved by the ethics commission as long as we don’t put “vote yes” on the public letter. Director Tarrant explained that both Christian County and Dallas County 911 collect domestic utilities tax, and Dallas County 911 collects thru an ordinance passed by the county. The Jasper County Treasurer is looking into this for further information. Mr. Foster recommended she check and see if the cities and county tax are currently on utility bills.

 

Sales tax increase- Mr. Foster explained his interpretation of RSMo 115.646, public funds used to educate the public on a tax increase. Director Tarrant suggested two tenths of a cent increase would benefit Jasco. The future trends of decreased revenue are concerning. Jasco sales tax is the 2^nd lowest in the state for 911. At 12:41 pm Director Tarrant disconnected from Mr. Foster. Discussion among the board continued. Director Francis requested that Director Tarrant check into Jasper County collection of sales tax on motor vehicle.

 

Questions were raised about the 911 center being in the city limits of Joplin, cost of running and building a new center once consolidated. When speaking about the consolidation Dr. Morgan was brought into the conversation because of Joplin Medical Calls. It is being reported that Joplin is paying $250.00 to train new employees, when we have offered to train their employees for free. Director Francis will see Joplin City Manager Sam Anselm at a city manager meeting and he will check on setting up a meeting between Director Tarrant and Sam Anselm.  Director Tarrant proposed a possible intergovernmental agreement and add the Joplin Police Chief and Joplin Fire Chief to the Jasper County Emergency Board for a governance. The Board approved to have Director Francis talk to Joplin City Manager Sam Anselm about setting up a meeting with Director Tarrant.

 

HVAC System

Executive Director Tarrant stated that Jasco will be moving forward with the HVAC installation. The prevailing wage bill did not pass, so we will be paying prevailing wages for the labor.

 

New Business 

 

US Cellular Emergency Response Phones

Director Tarrant advised the JCESB that US Cellular will be requiring a 2 year contract to be signed for the Emergency Response Phones.

 

Director Brewer motioned to approve the signing of the contract. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.

 

Vacation Pay on OT Week

Director Tarrant presented to the Board that some employees have had some questions about vacation pay. The question is that should Jasper County Emergency Services pay an employee straight time pay for any scheduled vacation that exceeds 40 hours. Director Brewer requests that this topic be brought back up at the July Board Meeting so that the Board can think about this. The JCESB agreed that we would put this on the agenda for the next JCESB meeting.

 

            Cost share on Flyover for GIS Imagery

The GIS Flyover will be budgeted for 2018 and may have an increase in cost since they are looking at flying more often and at better resolution.

 

            Freedom License

Director Tarrant stated that SunGard has offered this Freedom License to us for free, we will be responsible for $1,200.00 for annual maintenance.

 

Director Brewer motioned to approve the Freedom License. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.

 

            Cameras and Card Readers

Director Tarrant presented to the Jasper County Emergency Services Board that we are going to install new cameras and key pads in some parts of the center. The reason for this is to cover the front lobby and back lobby not seen and allow for pass code entry to all doors.  There are still a couple of cameras that may be considered in the future. The funds for this installation will be coming out of the security funds and building maintenance.  This was previously approved.

 

            Budget Amendment- Priority Dispatch- Platinum Maintenance            

Director Tarrant has been discussing an upgrade from Gold maintenance to Platinum maintenance with Priority Dispatch. She advised that the benefit of increasing to Platinum would be that we can have a free annual class taught at Jasco, which would be $620.00 in savings for us. She also explained it has Navigator admission for 2 personnel and provides some free training material for the field. Director Tarrant requests approval to amend the budget and to upgrade to Platinum Maintenance.

 

Director Brewer motioned to approve the budget amendment. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.

 

             July Meeting Date

The Jasper County Emergency Services Board meeting for July is scheduled for July 4^th 2017. The Jasper County Emergency Services Board agreed to reschedule the July meeting to Tuesday July 11^th 2017 at noon.

 

             Surplus Items

Director Tarrant discussed with the Jasper County Emergency Services Board that we have a list of items that need to be surplused. The board approved to surplus the items on the list.

 

Director Brewer motioned to approve the items to surplus. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.

 

1:15 p.m. Director Brewer motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.

 

The next Board Meeting is scheduled for Tuesday, July 11^th, 2017 at 12:00 p.m.

 

                                   

On the____1st _________ day of _______August_______________2017____

I, Carl Francis, Treasurer, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________.  They have been reviewed and are accurate.

 

On the ____1st______day of____August_________________2017______

I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________.  They have been reviewed and are accurate.