MINUTES
Board of Directors Meeting
Jasper County Emergency Services
September 3rd, 2019
Vice Chairman Wilson called the meeting to order at 12:01 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Carl Francis, Dan Stanley and Greg Dagnan. Representing staff was Office Support Clerk Amber Madison arrived at 12:06 p.m. and Executive Director April Ford.
No Representing Public
Review and Action of Minutes
Open and closed minutes of the Board of Director’s Meeting on August 13th, 2019 were reviewed.
Director Dagnan motioned to approve the open and the closed meeting minutes for August 13th, 2019. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
At 12:06 p.m. Office Support Clerk Amber Madison joined the meeting.
Financial Report and Payment of Bills
The sales tax for July was received on August 7th 2019 in the amount of $145,032.13. We have not received the sales tax check for August or September.
Total bills submitted for approval today $47,416.69. The Checkbook balance after payment of bills will be $14,620.76. Accounts receivable balance: $3,712.56. (Joplin Fiber, JCSO traffic detail, METS dispatching fee).
The Money Market account balance is $891,401.56.
Director Stanley motioned to approve the Financial Report with Payment of the Bills. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford stated that we are missing 7 hours of recordings for May 30th 2019. April noticed the missing recordings because she received a record request from Lynn County for the recordings. Executive Director Ford stated that a hard drive at Joplin had to be replaced, but it was under warranty so there is no cost to Jasco. Executive Director Ford told the Board about our new hiring process. She explained that we are accepting applications and asking the applicant to submit a two-minute video answering three questions. The three questions are Tell me about yourself. Why do you want to be a 9-1-1 dispatcher? Do you have any questions or concerns about the schedule? Vice Chairman Wilson had a concern that we might come off like we are making our decision off of what they look like in the video. April assured him that we are not and that we already have their picture and Department of Revenue information. April stated that she is wanting to get another Criticall license for testing two people at a time and that Amber will be getting the quote. Director Dagnan asked if we were doing video testing too? April advised him that we are not yet, but we might be looking into it in the future, and that we are going to be changing up the oral board questions that we have. Director Francis asked about if we have any issues with our drowning protocols? Executive Director Ford told him that we have protocols and emergency medical dispatch in place for this reason.
Unfinished Business
Avtec Update
Executive Director Ford advised the board that she is working on getting a quote from Kurt Bleich with Command One lowered for the work on the radio backup equipment. April stated that we are not paying the maintenance yet because some things are not completed and still not working properly.
Fire East Update
Executive Director Ford advised the board that even being on the MODOT tower we can’t hear Sarcoxie clearly. They are still coming through with a lot of static due to the location. The board and April talked about the radio system not working on the square in Sarcoxie and in other places in the city.
Equipment from Storm Damage
Executive Director Ford stated that the surge suppressors are in and have been replaced. April stated that Joplin Industrial Electric has the damaged suppressors and they are checking them to see if they were damaged by the storm. April advised the board that the UPS is not live yet, and that we will plan to have all calls routed to Joplin when we go live with the new UPS.
Flex IP Update
Executive Director Ford stated that they are scheduling a time to move the equipment soon and we will have phone numbers to test and make sure that everything is working, she advised the board that we will make test calls for one week to make sure that everything is working correctly prior to moving over to the new system.
New Business
Fire East
Executive Director Ford advised the board that Avilla Fire Department is thinking about having a cable company put up a tower 1 mile east of the county line on one of their fire personnel’s property. The Fire Department has asked if we would be interested in putting equipment on the tower for $200.00 a month. April stated that she would like to have a survey done first to make sure that it would be worth the move. April stated that a site survey is about $700.00. The board agreed to do the site survey first and then if the location will work for our equipment then we can agree on a $200.00 a month fee for the tower. April stated that she will start moving forward on this.
UHF Frequency Licensing
Executive Director Ford spoke about re-licensing their old Data Radio UHF frequency to voice. She stated that she is just thinking about this and she will be talking to other agencies and find out more information before switching. April said that this will be a future project and that she will “sit on this” for now.
Sarcoxie city Fire Procedures
Executive Director Ford advised the board that there is more disagreements between Sarcoxie City Fire Department and Sarcoxie Rural Fire Department. She stated that about a year ago Sarcoxie City Fire Chief Andy Sivils came to Jasco and took Sarcoxie Rural Fire Department off of their fire mutual aid agreement. April stated that she spoke to the Mayor of Sarcoxie about this and she spoke to the Fire Departments Chiefs and she told them that the response plans need to be for the citizens. April told the board that Mike Runnebaum didn’t have any paperwork showing that Andy Sivils came in and changed the response plans, so we are not able to show where and why they were changed. April and Mike agreed that from now on everything will be in writing for response plan changes and will be signed by the Chief of the department. April advised the board that the Sarcoxie Police Department has been going to the medical calls because the City Fire Department is not answering the calls and they have been advised to do so by their Mayor. The board advised April to do what she has said and make sure that every change is documented from now on.
Appreciation Dinner
Amber explained to the board that we are having our annual employee appreciation dinner on September 20th at 6:00 p.m. Amber went over the list of activities that we will be doing and extended the invitation to the board members and their family.
Budget 2020
Executive Director Ford stated that she will be sending out emails about budget workshops and budget items that she will need to add to the budget. April stated that she will send emails in reference to the new window sealing and parking lot projects that she wants to complete in 2020.
12:33 p.m. Director Francis motioned to adjourn. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, October 1st, 2019 at 12:00 p.m.
On the_________________day of ______________________2019____
I, Carl Francis, Treasurer _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________________day of_____________________2019______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
