MINUTES
Board of Directors Meeting
Jasper County Emergency Services
June 7th, 2022
Chairman Harrison called the meeting to order at 12:03 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Dan Stanley, Bill Hawkins, Carl Francis and at 12:09 p.m. Greg Dagnan. Representing staff was Executive Director (ED Ford) April Ford and Office Support Clerk Amber Madison.
Representing Public – Brian Harper with NRoute, Jasper County Sheriff Randee Kaiser, Chelsea Finn, Brandon McClintock, and Kima Burnett-Francis
Consent Agenda
Director April Ford request to move years of service award to the beginning of the meeting.
Director Francis motioned to approve the agenda change and to proceed with the meeting. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.
Years of Service Award – Kima
ED Ford presented Kima Burnett-Francis with a service award for 25 years. Kima was recognized by the Board for her service and dedication. We thank her for her dedication and love for 9-1-1. She continues to give us her commitment and serves the agencies and citizens of Jasper County with diligence.
At 12:09 p.m. Director Dagnan joined the meeting.
Review and Action of Meeting Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on
May 3rd, 2022 and May 26th, 2022.
Director Wilson motioned to approve the open and closed meeting minutes for May 3rd, 2022. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
ED Ford advised the Board that our TIFS are larger and the sales tax has increased. The sales tax deposit for April was received on May 6th, 2022, in the amount of $399,148.85. The sales tax for May was received on June 7th, 2022 in the amount of $512,232.01. We have not received the sales tax check for June.
Total bills submitted for approval today $81,981.09.
Checkbook balance after payment of bills will be $8,408.66.
Accounts receivable balance: $0.00.
The Money Market account balance is $2,483,304.98.
Director Wilson motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
ED Ford advised the Board that we will be receiving a credit of $1,517.36 from our CAD vendor for the switch-2-switch interface function not working properly, with no intention to fix it. Our toilets have been replaced, but we will have more to talk about under unfinished business. We are having an extra expense for QuickBooks now due to a renewal requirement that is a subscription. ED Ford advised the Board that the previously mentioned pledge from Freddie MAC pledge v’s Municipal Bond pledges are both acceptable. ED Ford stated that we have lost 2 part time employees and a full-time employee will be leaving soon. We also have another full-time employee seeking employment out of state. We currently have 10 openings. April advised the Board that we just hired four full time employees. We have two part time openings right now, but we are not filling those positions at the moment. April advised the Board that Comm room staff is working a 48/48 schedule. All Administration staff is working overnights and weekends to help out. ED Ford advised the Board that the House Bill 1676 did not pass due to some missing language and will be filed again for the next session.
Unfinished Business
Countywide Public Safety Radio System-RFP and Bidding
Executive Director Ford advised the Board that they had a conference call with all 4 major competitors, Kenwood, Tate, Motorola, and Harris L3. We have a lot of questions to answer. We completed tower site visits, we went to Duenweg, Jasper, Webb City, Carl Junction, Sarcoxie, Tri-Cities, Joplin etc.…. All of the vendors can go back out to the sites and look at them again if they wish too. April and Steven Williams are answering questions, and are having issues with secondary vendors asking questions directly to us instead of getting that information from the primary vendor. July 25Th is the deadline for the radio bid project. ED Ford advised the Board that we might need to move the August meeting due to radio bids, vacation and Marian Days. April advised the Board that she is getting a lot of concerns about vendor not putting up towers in certain Cities. She has explained that the bids are not in yet.
Fire West
April advised the Board that we are getting different feedback and we might possibly need to try in car repeaters. Duenweg Fire has some frequencies that we might be able to use for testing. April will talk to Duenweg Fire about this for Asbury and Duenweg Fire Departments.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised the Board that bids for the parking lot project are out and no one showed up for the parking lot walk thru. Blevins Asphalt told April that they came out and sat in their car. April spoke to Blevins and told them to schedule another day to come out. Anderson Engineering would charge up to $5,000.00 to oversee the project. Zanevan Engineering advised that they would charge $6,500.00 to oversee the project.
Director Wilson motioned to approve for April to decide on which Engineering firm to choose based on the cheapest price with the best value. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Building Maintenance/Plumbing, well, water pressure, building expansion
Executive Director Ford advised the Board that the toilets have been replaced and are working. However, we are having to bypass the water softener because we do not have enough water pressure to flush the toilets. ED Ford explained that we have several issues with the plumbing, such as a 1-inch pipe going into a 2-inch pipe, possibly need a larger well pump. We have a residential water softener and it has been suggested that we should have a commercial sized water softener. April also advised the Board that we have a break in the sewage pipe in the supply closest. We will have to repair the break and tare up the supply closet and the bathroom. The pipe is also flat and not slanted like it should be. The pipes are also pitting. April advised the Board that there was some confusion about if Roto Rooter mentioned the break in the line before they repaired the toilets. April advised that if she had known about the break before hand, she would have addressed the break first. Roto Rooter is getting a quote together for repairing the break. The Board advised April to get other quotes for this project as well. April also recommended that we not repair the bathroom in the lobby, since we might do an expansion. April suggested to the Board that when we do the expansion, we have new humidifiers placed in the building along with replacing the HVAC units. We have also been advised by Bill Rose Plumbing that if we dig our well to 500 feet it could possibly fix our lead levels. Board members mentioned getting a quote for a commercial water softener and residential water softener to see the difference and check the capacity of flow in consideration for changes.
Director Wilson motioned for April to get quotes for commercial water softener and work with Chairman Harrison on price and approval. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
The Board also agreed that Executive Director Ford could get pricing for replacing the pipe and completing the pipe repair project and use “emergency purchase” funds.
Overtime Compensation
Office Support Clerk Madison and Executive Director Ford advised the Board that we are on a 48/48-hour rotation now. We advised the Board that we needed clarification on the overtime compensation. The Board agreed to pay the employees overtime pay for anything over 36 hours on their short week.
Director Dagnan motioned to approve and keep the current overtime compensation in reference to anything over 36 hours for their short week is paid at overtime even if they take sick or vacation time. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Salary employees pay
Executive Director Ford stated that she spoke to our Attorney Frank Foster about Brandon McClintock’s pay. April advised the Board that Brandon works over 40 hours several times and has built up a lot of flex time that he hasn’t been able to burn off. April advised the Board that Brandon is working in the comm room covering shifts consistently. April would like to compensation Brandon for the time that he is working in the comm room. Frank Foster stated that we could pay Brandon ½ time for any time over 40 hours. April reminded the board that his salary was not a part of those raised considerably in years past and it is being considered with the MCP review. The Board discussed several options and advised April to check and see what it would look like for us to split his pay. While he is on console, he would be paid a console rate of pay, and not be performing Operations Manager duties while on console. April advised the Board that she would call Frank Foster and see if this would be possible.
Staffing and Recruitment / Wage Scale / MCP
Executive Director Ford advised the Board that we are still working with MCP on the wage study, and that surveys have been sent out to agencies and private entities. We have 8 surveys back so far; April advised the Board that she would be sending out a reminder email out to the agencies. April stated that everyone is hiring at higher rates. Newton County and Joplin’s starting pay is higher.
New Business
JCESB Resignation and Open Seat
Executive Director Ford advised the Board that Director Ron Brewer has resigned from the Board. April read the letter that Ron emailed her to the Board. ED Ford advised the Board that she spoke with Keith Stammer about joining our Board. April advised that she would put out a press release to the Glob/Carthage/Webb stating that we are looking for a new Board member. April will invite the applicants to our next Board meeting.
NetMotion Licensing and Maintenance
Executive Director Ford advised the Board that she has prepared a joint agreement for JASCO to pay for the netmotion license and then the Cities reimburses JASCO. April is having Frank Foster look over the agreement. Dagnan mentioned for April to try and get logged into the sales tax revenue online portal to see what portion of sales tax we are receiving.
Director Wilson motioned to amend the budget in order to pay for netmotion licenses and then get reimbursed by the Departments. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
MOU between JASCO and Agencies (Municipalities)
Executive Director Ford advised the Board that she has put together an MOU for the Departments in reference to text paging and to include confidentiality on the information that has been seen on the MDT. Frank Foster advised that the agency needs to have everyone sign the agreement. The OpsCenter right now has one login that everyone uses, so we need to look into having separate logins as well. The Board agreed that everyone needs to sign the agreement and that the Chiefs of the Departments would be responsible for having new employees sign the agreements.
At 1:23 p.m. Director Wilson motioned adjourn. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, July 5th, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
