MINUTES
Board of Directors Meeting
Jasper County Emergency Services
August 25th, 2022
Chairman Harrison called the meeting to order at 12:01 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Dan Stanley, Greg Dagnan, Bill Hawkins, and Carl Francis entered the meeting at 12:02p.m.
Representing staff was Executive Director (ED Ford) April Ford, Office Support Clerk Amber Madison, Systems Specialist Steven Williams, Systems Specialist Drew LeMasters, Training Coordinator Chelsea Finn, and Telecommunicator Reese Dombrowski joined the meeting at 12:15 p.m.
Representing Public – Keith Stammer, Brian Harper with NRoute, Denise Gibbs with Motorola, and Allen Talkington with TUSA.
Consent Agenda – Executive Director Ford request to move New Business to the beginning of the meeting.
Director Wilson motioned to approve and move the new business to the beginning of the meeting. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Review and Action of Meeting Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on July 5th, 2022.
Director Dagnan motioned to approve the open and closed meeting minutes for July 5th, 2022. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
ED Ford introduced Keith Stammer to the group, Keith introduced himself to the Board. Keith advised that he is interested in serving on the Board for the Western District and that he will be retiring as the Joplin Emergency Management Director in November. ED Ford advised the Board and Stammer what process would need to take place for him to be on the Board. Keith will be placed on the September Board agenda.
At 12:06 p.m. Keith Stammer left the meeting.
Financial Report and Payment of Bills
ED Ford advised the Board that we will start billing agencies for the netmotion licenses. She explained that we have not received any agreements back as of today from the agencies, so she will be following up with each Department.
The sales tax deposit for July was received on August 5th, 2022, in the amount of $574,484.32. We have not received the sales tax check for August.
Total bills submitted for approval today $107,451.72.
Checkbook balance after payment of bills will be $33,754.09.
Accounts receivable balance: $3,191.05. (Records Request, METS dispatching fee, JCSO wolfpack/Detail)
The Money Market account balance is $3,044,938.22.
Director Wilson motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
ED Ford advised the Board that we did go live with the Juvenile Office, but they are not using us for their Dispatch. We did get a quote for installing the light bar on the Tahoe from NRoute. We did change waste companies due to GFL increasing their prices several times this year. ED Ford advised the Board that she will be placing METS dispatching fees back on the agenda next month to prepare for budget. We have 6 openings, and we have 6 trainees currently. ED Ford advised that we are not able to hire more employees right now because we do not have anyone available to train them. Director Francis and Director Dagnan stated to hire good candidates and have them work on other projects until we have a trainer available, so that we do not lose out on good candidates.
At 12:15 p.m. Chelsea Finn and Reese Dombrowski joined the meeting.
ED Ford advised the Board that we did have an outage on the MOSWIN radio system on zone 1 on August 24th, 2022. April advised the Board that we might need to look into moving to zone 4 in the future.
New Business
Stork Award
Systems Specialist Drew LeMasters joined the meeting at 12:18 p.m. ED Ford presented Drew LeMasters with a stork award and a certificate for delivering a baby while working a console. The Board congratulated Drew for accomplishment.
At 12:19 p.m. Drew LeMasters, Chelsea Finn, and Reese Dombrowski left the meeting.
Sales Tax Rate
ED Ford advised the Board that she recommends that we have the sales tax remain the same.
Director Stanley motioned that we keep the current sales tax rate the same. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
EMS Legal Services
ED Ford advised the Board that our Attorney Frank Foster with EMS Legal Services passed away. April advised the Board that Mr. Foster introduced her to his partner Frank Flaspohler previously. April advised the Board that Frank Flaspohler will honor the agreement and renew our contract for the same cost that we had with Frank Foster. ED Ford advised that she would recommend that we re-sign the agreement and continue working with EMS Legal Services.
Director Francis motioned to accept the recommendation of ED Ford and to re-sign the year contract with EMS Legal Services. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Vehicle – Tahoe
ED Ford advised the Board that the Tahoe repairs were complete, except that Amber Madison noticed that the hood had several dents and paint was chipping on the newly repaired parts. We notified our insurance adjuster and our adjuster contacted Jay Hatfield and Jay Hatfield will be repairing the hood and the paint job that was damaged at no cost.
Surplus
ED Ford advised the Board that we have old workstations/screens/and power units that we will try and sell on Gov deals, if they do not sell then we will trash the items.
Director Wilson motioned to surplus the listed equipment. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
SMB Security Pledges
Executive Director Ford presented the secondary securities pledge held at the Country Club Bank by Capital Markets Group as of August 8th, 2022. In the book amount of $355,000.00, the par amount of $355,000.00.
Executive Director Ford also presented the securities pledge held at the Country Club Bank as of June 30th, 2022. In the book amount of $3,000,000.00, the market amount of $2,839,950.00 and the current face amount of $3,000,000.00.
Director Dagnan motioned to accept both security agreements. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Unfinished Business
Countywide Public Safety Radio System-RFP and Bidding
Executive Director Ford advised the Board that we will need to go into closed session to discuss the RFP and Bidding for the countywide public safety radio system.
Jasper County Emergency Services Board announced to close for specifications for competitive bidding pursuant to Mo. Statute Section 610.021 (11).
At 12:30 p.m. Director Dagnan motioned to go into closed session. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
All representing public left the meeting.
Vote: Harrison – In Favor
Wilson – In Favor
Stanley – In Favor
Dagnan – In Favor
Francis – In Favor
Hawkins – In Favor
At 1:18 p.m. the Board advised that Allen Talkington could step back into the meeting.
1:35 p.m. Director Wilson motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Stanley – In Favor
Dagnan – In Favor
Hawkins – In Favor
At 1:35 p.m. Denise Gibbs and Bryan Harper were advised to step back into the meeting.
Director Dagnan motioned to accept that Motorola as the only bidder for the countywide public safety radio project, and to allow our Consultant TUSA to move forward with negotiations on this project. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
At 1:37 p.m. Denise Gibbs and Bryan Harper left the meeting.
Fire West and Radio testing
April advised the Board that we are still working on finding out what the issue is.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised the Board that we are fixing things as they break. The parking lot project is on hold until January. We are still having humidity issues.
Power Outage
Executive Director Ford advised the Board that we are still waiting on quotes from Joplin Industrial Electric to install emergency lighting.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy.
Director Wilson motioned to approve and keep the current overtime compensation in reference to anything over 36 hours for their short week is paid at overtime even if they take sick or vacation time. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Staffing and Recruitment / Wage Scale / MCP
Executive Director Ford advised the Board that MCP turned in a report and we are going thru and fixing several errors that were made. April advised the Board that we did most of the work for the report. We should have the final report for the September meeting.
At 1:45 p.m. Director Wilson motioned adjourn. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, September 20th, 2022, at 11:00 a.m.
On the________ day of ________________2022
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
