MINUTES
Board of Directors Meeting
Jasper County Emergency Services
April 24th, 2023
Chairman Harrison called the meeting to order 12:05 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Keith Stammer, Bill Hawkins, Greg Dagnan, and Dan Stanley.
Representing staff – Office Support Clerk (OSC) Amber Madison, Systems Manager (SM) Steven Williams, Operations Manager (OM) Brandon McClintock and Executive Director (ED) April Ford.
No Representing Public
Agenda Amendment
ED Ford requested to amend the agenda by moving new business to the beginning of the meeting.
Director Wilson motioned to approve the change to the agenda. Director Stammer seconded the motion. Vote: 6-0. The motion was adopted.
New Business
Countywide Public Safety Radio System – Land Purchase
ED Ford reported that she has involved a title company for the land purchase of the Sarcoxie tower site. Meridian Title Company will work with April for the title/deed for purchasing the land from Sarcoxie. We will need to provide the purchase approval in minutes from JASCO Board meetings and City Council meeting minutes from the City of Sarcoxie, plus a copy of the ordinance. The Title Company has stated that the closing costs shouldn’t be over $1,500.00 with a purchase price of $10,000.00. We will share the cost of closing with the City of Sarcoxie.
Director Stanley motioned to approve for Executive Director Ford to work with Meridian Title Company and to complete the paperwork needed for the purchase of the land for the Sarcoxie tower site. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
ED Ford reached out to a realtor to assist with finding property for the North tower site. The Realtor found a property owner that is willing to sell 10 acres for $75,000.00. The property owner is willing to do easements for the road and utilities and he would pay for the costs of this. ED Ford requests permission to enter negotiations and inquire about the possibility of purchasing 5 acres. The Board discussed the pros and cons of purchasing the 10 acres. Systems Manager Williams advised and presented a power point presentation to the Board that Motorola provided. The PowerPoint presentation advised that the new tower site would guarantee 97% coverage. There would be enough room for guy wire towers. ED Ford presented to the Board where the study shows coverage and coverage loss. If we test it after completion and it doesn’t have 97% coverage, then Motorola would be responsible for any cost associated with meeting coverage requirements. April advised the Board that we might receive some coverage from the Golden City and Liberal towers. ED Ford advised the Board that she would bring back information to the May Board meeting.
Director Wilson motioned to approve for Executive Director Ford permission to negotiate and engage the realtor for this tower site. Director Stammer seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Stanley – In Favor
Operations Manager Brandon McClintock and Systems Manager Steven Williams left the meeting.
At 1:12 p.m. Director Stammer stepped out of the meeting.
At 1:13 p.m. Director Stammer came back into the meeting.
At 1:27 p.m. Director Stammer motioned to come out of closed session. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Stanley – In Favor
Director Dagnan and the Board agreed that we need to make sure that Steven Williams and Brandon McClintock are the last to work the console during this time. Director Hawkins stated that we need to make sure that we use the Carthage PD Dispatcher too. The Board and April discussed what we are doing to recruit employees. They discussed retention and recruitment problems that we are all facing.
Director Wilson stepped out of the meeting at 1:34 p.m.
Director Stammer motioned to approve a stipend pay of $265.00 a week for Brandon McClintock and Steven Williams. The stipend would be for any console hours worked outside of their normal salary paid position of 40 hours. The stipend would be presented and evaluated monthly. It would be approved/denied by the Board each month. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
The Board and April discussed making sure that we keep negativity out of the communications room. Make sure that we have a good culture. The Board discussed modifying our standards for hiring. The Board discussed the drug screening policy. April advised the Board that she would research and prepare and update the substance abuse policy. The Board discussed the possibility of night shift differential. April will work on a report to present to the Board with information from other agencies to see what they do for shift differential. The Board also discussed that we need to make sure that we take care of our agencies and our employees first before we assist and handle work for other agencies. ED Ford advised the Board that Carl Junction Police Department might want to come over onto our MDT’s. April gave CJPD information on what the cost would be. April is also trying to discourage employees from working part time jobs, due to burning out the employees by working so much.
At 2:11 p.m. Director Stammer motioned to adjourn. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, May 2nd, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
