Board of Directors Meeting
Jasper County Emergency Services
February 4th, 2014
Vice Chairman Fries called the meeting to order at 5:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Fries were Carl Francis, Ron Brewer, Tim Wilson, and Dan Stanley. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. Public Attendee was Brandt Whitehead with Nelson Systems.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on January 7th, 2014 open and closed session were reviewed.
Director Wilson motioned to approve minutes for the January 7th, 2014 open and closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for January was received in the amount of $133,524.45. We have not received the sales tax check for February.
Recent bills paid online 02/19/14 totaled $19,026.34. Total bills submitted for approval $48,431.55. The checkbook balance after payment of bills will be $26,634.13. The money market account balance is $326,847.92
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $29,550.80.
Director Stanley motioned to approve the Financial Report with Payment of Bills. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Committee Report
Nothing to report at this time.
5:10 p.m. Director Greg Dagnan entered
Executive Director Report
See Executive Director’s Report
Executive Director Tarrant requested to amend the agenda and move the Recorder to the top of Unfinished Business.
Director Dagnan motioned to move the Recorder to the top of Unfinished Business. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
New Business
Recorder
Executive Director Tarrant presented the Board with recorder quotes from four vendors for review. She introduced Brandt Whitehead Account Manager with Nelson Systems so he could answer any questions the Board may have regarding the quote submitted by Nelson Systems. After a discussion by the Board regarding recorder products and the four quotes received the quote submitted by Nelson Systems was accepted.
Director Francis motioned to accept the quote submitted by Nelson Systems for Eventide product. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.
Mr. Whitehead re-assured the Board JASCO would not be invoiced for the recorder until the product is installed, our staff is trained to use it, and Executive Director Tarrant gives approval everything is good with the system.
5:30 p.m. Brandt Whitehead excused.
Nordell vs. Jasper County Emergency Services Board – Matter Closed
Executive Director Tarrant reported to the Board she has been advised by the attorney the matter has closed regarding Nordell vs. Jasper County Emergency Services Board and presented the official letter from the office of Franke, Schultz and Mullen for the board to accept.
Director Brewer motioned to accept the letter from the office of Franke, Schultz and Mullen. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
ID Badge Machine
ASM Stoller presented to the Board three quotes for a replacement ID badge machine as our current machine is down and can’t be repaired. After a discussion by the Board this item has been tabled as it was not budgeted for this year.
Board Member Election 2014
Executive Director Tarrant presented the Board a letter prepared by EMS Legal Services to send to Jasper County Clerk Bonnie Earl regarding Board Member Elections for 2014.
Director Brewer motioned to accept the letter from EMS Legal Services to send to Jasper County Clerk Bonnie Earl regarding Board Member Elections for 2014. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Consolidation
Executive Director Tarrant reported to the Board a consolidation update regarding The City of Joplin. Phase 1 is near completion with Fiber installed between JASCO and The City of Joplin however The City of Joplin is unable to test Fiber on their end due to degradation issues. It is in their budget to purchase two 9-1-1 workstations but at this time they have not been purchased. She requested permission from the Board to present a Phase1 technology update before the City Council at their next meeting. She further requested permission to obtain an attorney to work with The City of Joplin attorneys to prepare a letter of intent to move forward with the consolidation.
Director Francis stated and Director Dagnan agreed they do not feel we are at a point to need an attorney but Director Francis made a recommendation when we get to that point. He further stated JASCO is ready for consolidation and waiting for a proposal from The City of Joplin. As they are unable to test Fiber due to degradation issues with their system and have not purchased two 9-1-1 workstations we are not at a point to need to retain an attorney.
6:20 p.m. Director Fries excused
New Business
Adjust Payroll
Executive Director Tarrant presented a 2013 Payroll Report for review.
Director Brewer motioned to accept 2013 Payroll as presented. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Contract – Flotron & McIntosh
Executive Director Tarrant presented to the Board the contract renewal for Flotron & McIntosh. After discussion by the Board they stated for the current contract price they do not see enough value in the contract and do not want to renew the contract with Flotron & McIntosh unless the price is reduced by half. Executive Director Tarrant advised she would make contact with Flotron & McIntosh.
HB1573 Support Letter
Executive Director Tarrant presented the Board support letters for HB1573 and HB872 to review.
Surplus Console Furniture
Executive Director Tarrant requested the Board allow her to surplus the Watson console furniture.
Director Dagnan motioned to surplus a group of Watson consoles upon the Executive Director reporting they are sold. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Report: Bigham Wireless Consulting Payment
Executive Director Tarrant presented the Board the Report: Bigham Wireless Consulting Payment for review at the request of Director Francis.
Maintenance for Sungard
Firehouse MCT
CAD 2 CAD
Switch 2 Switch
Executive Director Tarrant reported on maintenance for Sungard. The CAD 2 CAD and Switch 2 Switch has been delayed by Sungard until April 21st. She advised she would like to see a reimbursement from Sungard for this delay and follow up with them. She reported to the Board she has contacted the majority of the Fire Chiefs and have found they are not utilizing Firehouse MCT. She requested permission from the Board to consider shutting of Firehouse MCT as it is an expense we could cut if no one is using it.
Director Dagnan motioned approval to stop paying for Firehouse MCT. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Job Description – TCO II, Communication Specialists
Executive Director Tarrant presented the Board job descriptions for TCO II, Communications Specialists position for review and approval.
Director Francis motioned to approve the TCO II, Communication Specialists job description as it is already budgeted for the year. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Contract – AT&T telephone lines
Executive Director Tarrant presented the Board a new contract with AT&T for lines which fell out of contract for review.
microDATA / TCS Refresh Project
Executive Director Tarrant presented the Board the microDATA / TCS refresh project for review. This item is on hold until The City of Joplin is able to proceed with Phase 2 of consolidation.
7:25 p.m. Director Brewer motioned to adjourn. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, April 1st, 2014 at 5:00 p.m.
On the_____________ day of ______________________20______
I, Greg Dagnan_______________________________________
Director, certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, __Dan Stanley____Secretary_________ ____ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate
