Board of Directors Special Meeting
Jasper County Emergency Services
April 7th, 2015
Chairman at Large Jeff Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, Greg Dagnan, and Dan Stanley. Representing staff was Executive Director April Tarrant. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on March 3rd, 2015 open and closed session were reviewed.
Director Dagnan motioned to approve minutes for the March 3rd, 2015 open and closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for February was received March 9th in the amount of $ 149,858.39. We have not received the sales tax check for March.
Recent bills paid online totaled $53,493.99. Total bills submitted for approval $30,615.99. The checkbook balance after payment of bills will be $2,733.53. The money market account balance is $500,852.56
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $5,650.20.
Director Dagnan motioned to approve the Financial Report with Payment of Bills. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Service Committee
Executive Director Tarrant reported the Service Committee met but had nothing to report at this time.
New Business
Surplus
Executive Director Tarrant reported to the Board black leather comm room chairs to add to the surplus list. After a discussion by the Board it was decided to send out a surplus email to our agencies and if anyone was interested in the chairs they could have them if not she has permission to dispose of the chairs.
TCS project – $800.00 Transformers for 8 workstations
Executive Director Tarrant reported to the Board her request we purchase the transformers for 8 workstations as it is not in budget she requests permission to add $800.00 to purchase this equipment. After a discussion by the Board the budget will be increased to include the transformer purchase.
Lagers
Executive Director Tarrant reported to the Board Lagers will be conducting an assessment regarding retirement options for The City of Joplin consolidation. They will review payroll and plans available to prepare a presentation for the May Board meeting. She advised the Board their $550.00 fee for the assessment has increased to $600.00 to include The City of Joplin payroll totals.
Unfinished Business
Barton Co EMS
Executive Director Tarrant reported to the Board everything is going fine with Barton Co EMS and they have adopted all procedures.
Radio System
Executive Director Tarrant reported we were hoping to have the tower survey complete but due to weather it is on hold at this time and will keep this on the agenda under old business until complete.
Lighting Project
Executive Director reported lighting project is almost complete we are waiting for the emergency lights ordered to come in for installation.
Phone Lines / PRI
Executive Director Tarrant reported she is receiving quotes for Flex IP versus PRI and will keep this on the agenda under old business until complete.
Lagers
Executive Director Tarrant reported to the Board Lagers will be conducting an assessment regarding retirement options for The City of Joplin consolidation. They will review payroll and plans available to prepare a presentation for the May Board meeting. She advised the Board their $550.00 fee for the assessment has increased to $600.00 to include The City of Joplin payroll totals.
Service Agreement
Executive Director Tarrant reported to the Board she has a call with Sungard tomorrow regarding The City of Joplin conversion and this will remain on the agenda until complete.
12:35 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, May 5th, 2015 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
