MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
October 6, 2015
Chairman Jeff Fries called the meeting to order at 12:08 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, James Harrison, and Greg Dagnan. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on September 1st and September 21st open session were reviewed.
Director Francis motioned to approve minutes for the September 1st open session. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Director Dagnan motioned to approve minutes for the September 21st open session. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for August was received September 4th in the amount of $176,108.20. We have not received the sales tax check for September.
Recent bills paid online totaled $12,983.34 & $27,527.99. Total bills submitted for approval $15,675.40.The checkbook balance after payment of bills will be $55,482.26. The money market account balance is $581,362.38.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $58,398.93.
Director Dagnan motioned to approve the Financial Report with Payment of Bills. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Nothing to report at this time.
New Business
Sales Tax Rate 2016
Director Francis motioned to set the Sales Tax Rate at 1/10 of one percent. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
VFIS Property & Casualty Insurance
Executive Director Tarrant reported to the Board she is waiting to receive adjusted coverage amounts regarding our annual insurance renewal and will report further to the Board at the next meeting.
DC Group Maintenance Agreement
Executive Director Tarrant reported to the Board she has the 1 year annual maintenance contract she has to sign. This contract is within her signing authorization but she wanted to make the Board aware of the contract.
Surplus 2003 GMC Yukon
Executive Director Tarrant requested the Board surplus the 2003 GMC Yukon VIN # 1GKEK13V13K255130. It will be used as a trade towards the 2016 Ford Explorer.
Director Dagnan motioned to surplus the 20013 GMC Yukon VIN # 1GKEK13V13K255130. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Public Education Mascot
Executive Director Tarrant reported to the Board we are researching mascot and inquired if they had a preference. After a discussion by the Board Executive Director Tarrant has permission to make the mascot selection.
Budget Amendment 2015
Executive Director Tarrant advised the Board this will remain on the agenda until all projects are completed. After a discussion by the Board regarding the CAD consolidation Executive Director Tarrant is approved to prepare the MOU and she may need to schedule a special meeting to get it signed.
Budget 2016
Executive Director Tarrant inquired with the Board if they would be alright with her building the budget with a 1.50 % increase to the wage scale for 2016. After a discussion by the Board they approved building the 2016 Budget with a 1.50 % wage scale increase.
Audit 2015
Executive Director Tarrant reported to the Board we have not received the 2015 Audit Engagement Letter and she will report to the Board further at the next meeting.
Unfinished Business
AT&T Agreement – PRI
Upon advise of our legal counsel, Executive Director Tarrant asked for a nunc pro tunc order (act now, but then – effective retroactively) on the AT&T 36 month IDEN contract for the PRI service, due to the inconsistencies on the SunShine Law 610.015 RSMo not being up to date with 610.020 RSMo regarding electronic meetings.
Director Harrison motion for an nunc pro tunc order, authorizing Executive Director Tarrant to execute the AT&T 36 month IDEN contract for the PRI service from the previous electronic meeting on September 21, 2015, per our legal counsel. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Service Agreement
Executive Director Tarrant updated the Board on the Service Agreement and was approved to prepare a MOU. She stated this item will remain on the agenda until the project is complete.
Lagers
Executive Director Tarrant updated the Board on Lagers and stated this item will remain on the agenda until the project is complete.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close the portion of the meeting for personnel records and evaluations pursuant to Mo. Statute Section 610.021 (13).
1:00 p.m. Director Harrison motioned to go into closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Fries – In Favor
1:08 p.m. Director Harrison motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Fries – In Favor
1:08 p.m. Director Dagnan motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday November 10, 2015 at 12:00 p.m.
On the_____________ day of ______________________20__________________
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20______________________I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
