MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
May 24th, 2016
Chairman Jeff Fries called the meeting to order at 12:00 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, Greg Dagnan, and Dan Stanley. Representing staff were Executive Director April Tarrant and Operations Manager Tiffany Swanigan. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on February 19th, 2016 open and closed session, as well as Minutes for April 12th (meeting with no quorum) were reviewed.
Director Dagnan motioned to approve minutes for the February 19th, 2016 open and closed session, as well as April 12th. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted. (April 12th minutes were not official, since there was no quorum of sworn in offices in attendance.)
Public Comment and Correspondence
Financial Report and Payment of Bills
The sales tax check for April was received May 10th in the amount of $ 116,272.03.
We have not received the sales tax check for May.
Recent bills paid online totaled since the last meeting $84,816.36, ($30.33 on 4/13/16, $9,298.42 on 4/21/16, $92.50 on 4/25/16, $59,714.21 on 5/3/16, $15,680.90 on 5/13/16. Total bills submitted for approval today $34,031.13. The checkbook balance after payment of bills will be $5,073.72. The money market account balance is $659,944.26.
Accounts receivable balance is $3,221.67. The checkbook balance after receipt of accounts receivable will be $8,295.39.
Director Dagnan motioned to approve the Financial Report with Payment of April and May Bills. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Tarrant reviewed her report. She added that she approved an unpaid internship with MSSU student, Charis Seaton for this summer. She will be performing duties for her HR/Management Degree. She further reported about a Mules MDT class being held at JASCO and that the AED was purchased for the center. Tarrant also discussed the possibility of not needing Netmotion licenses for tablet users in the future on the Sungard MDC CAD. This is for Fire/EMS only, as Mules requirements will still require that Netmotion so some other connectivity is secured for their access. She said that it was presented today to System Manager Runnebaum by Dave at Sungard and that we are still getting information on how this will work and if it will truly work like they say, but there will be a need for two separate servers (message switches) and there will be an implementation cost from Sungard. We are waiting on quotes and she will present more information as it is available to us.
Committee Reports
Nothing to report.
New Business:
Policies
Policies were presented for approval and were previously approved and signed by the JASCO Medical Director, Dr. Jimmy Morgan. These policies are listed below:
- Inter-Facility Evaluation/Transfer Protocol 37
- Priority Dispatch System Use
- Priority Dispatch Continuing Dispatch Education Process, Roles and Responsibilities
- Priority Dispatch System Language Translation Policy
- Emergency Medical Dispatch Certification
- Medical Priority Dispatch High Risk Pregnancy
- Priority Dispatch Obvious/Expected Death
Director Stanley motioned to approve the Medical Dispatch policies, as written and approved by the Medical Director. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
The Chain of Command policy was presented with changes to the ASM position and the Training Coordinator, as well as an addition of a Temporary Employee position and the Quality Control Command Structure with regard to the Medical Priority Dispatch System. There was some discussion and changes were made to the presented Chain of Command. The Temporary Employee will be removed from the Chain of Command and a letter will be written on a case by case basis, if a temporary employee, internship employee, or a contract employee is working for the center and it will outline who their direct report is and what their duties will be. The ASM position will be moved up to be a direct report to the Executive Director only, and the Training Coordinator will remain, as presented under the Operations Manager.
Director Francis motioned to approve the Chain of Command, as discussed and with changes. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
All other new business was put on hold for Executive Session at 12:37p.m.and resumed when out of Executive Session at 1:11p.m.
The Position Title, Duties, and Pay was discussed regarding the former ASM-Administrative Services Manager position. This position title and job duties was discussed at length. The recommendation was to make the title conducive with a clerical position, since it fits the duties and the position does not manage. The pay was also discussed at great length and will start at $12.00 in the scale as a job grade 2, step A and move to $12.50 in 2B after successful release from training.
The Wage Scale changes were discussed and the Administrative Services Manager position, job grade 8 will be removed, as well as the Administrative Assistant position, job grade 2. The scale of job grades will move up and grade 2 will be listed as the Office Support Clerk and will be modified to start at $12.00 2A and move to $12.50 2B upon successful release from training.
Director Brewer motioned to approve the Position Title and Wage Scale with the changes discussed. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The New Overtime Rules were discussed and Executive Director Tarrant will bring information and a recommendation back to the Board at a future meeting, but before December to meet the new Department of Labor requirements.
Old Business:
Service Agreement
Nothing to report.
1:19 p.m. Director Brewer motioned to adjourn. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday June 7th, 2016 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanly – Secretary__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
