MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
July 5th, 2016
Chairman Jeff Fries called the meeting to order at 12:09 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, Greg Dagnan, James Harrison, Tim Wilson, and Dan Stanley. Representing staff was Executive Director April Tarrant. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on June 7th, 2016 were reviewed.
Director Brewer motioned to approve minutes for June 7th, 2016. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Tarrant requested an amendment be made to the agenda since the review and action of the minutes was typed as December 1st instead of June 7th.
Director Brewer motioned to amend the agenda to reflect the change for review and action of the June 7th minutes. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Director Wilson came in at 12:12 p.m.
Public Comment and Correspondence
No public representation
Financial Report and Payment of Bills
The sales tax check for May was received June 7th in the amount of $ 177,919.58. The June sales tax check has not been received yet.
Recent bills paid online totaled since the last meeting $16,647.33. Total bills submitted for approval today $22,493.77. The checkbook balance after payment of bills will be $8,291.07. The money market account balance is $684,908.97 .
Accounts receivable balance is $510.00. The checkbook balance after receipt of accounts receivable will be $8,807.07.
Director Dagnan motioned to approve the Financial Report with Payment of the Bills. Director Harrison seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Tarrant reviewed her report. She added that there has been some concerns raised about the NexEdge system that is maintained by JCSO. She further explained that Sarcoxie PD is not able to get out on the NexEdge from their police department or around the square and that they cannot communicate on the Law Backup or Police Mutual Aid, but can on Fire East. There was a lot of discussion regarding the history of Sarcoxie PD and their radio problems with the old JASCO analog system and that the Law Southeast repeater was taken down to repurpose the antennas for the NexEdge system when Sarcoxie PD moved completely over to the NexEdge system. Director Dagnan explained the NexEdge system and the limitations in some buildings. Director Brewer compared it to cell phone service with various carriers. Director Dagnan and Executive Director Tarrant will go and meet with Chief Marbut and Chief Sivils to discuss some ideas and options for their backup radio capabilities that may better their existing communication.
Executive Director Tarrant also reported there was a problem with the mower and after it was taken in for repair, the bill was around $1,000 and it was due to the distributor and other repairs. This was approved by Chairman Fries through a conversation with Systems Manager Mike Runnebaum. There was no motion necessary at this time, but further information will be brought to the next board meeting.
Committee Reports
Nothing to report.
New Business:
Executive Director Tarrant reported a securities pledge from Country Club Bank as of March 31, 2016 for current face value of $1,000,000.00 from Federal Farm Credit Bank.
Director Brewer motioned to accept the securities pledge. Director Wilson seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Tarrant presented two job description policies modifications for review and approval. The first was on the OSC – Office Support Clerk position and the second on the TCO II – Telecommunications Officer II position.
Director Stanley motioned to approve both job description policy modifications. Director Brewer seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Tarrant ask for overall approval to modify any policy that previously referred to the ASM – Administrative Services Manager position and change it to OSC or whatever position necessary.
Director Brewer motioned to approve these changes, at the Executive Director’s discretion. Director Harrison seconded the motion. Vote: 7-0. The motion was adopted.
Executive Director Tarrant discussed Law Southeast again, although it was previously discussed during her report by all members. She presented the board with a copy of a letter that was sent to local media anonymously about concerns regarding the NexEdge radio system and blaming JASCO for the system going down and for dispatching delays. She explained that she spoke with a representative from the media who didn’t tell her about the letter, but asked about the radio system and maintenance and she referred him on to the Sheriff’s Office since they have ownership on the system with the City of Carthage. She also explained that she has had no complaints of dispatching delays that have been due to the radio system, nor has she had anything recently. She also explained that with every emergency fire call being pulled for times for ISO, there is nothing concerning related to this letter.
Chief Dagnan and Chief Francis furrther explained that they both spoke representatives from the media and assured them the NexEdge system does not belong to JASCO and is not maintained or serviced by JASCO. There was no story to run, therefore nothing was published and no action necessary. She will report back to the board if the sender presents to her or any further letters are noted.
Old Business:
Service Agreement
Executive Director Tarrant discussed the CAD migration and that it is still on hold by Chief Stewart until he can confirm their plans for the new budget. With the library changes, there may be some further discussion necessary.
1:05 p.m. Director Stanley motioned to adjourn. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, August 2th, 2016 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley – Secretary__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
