MINUTES
Board of Directors Meeting
Jasper County Emergency Services
December 5th, 2017
Director Wilson called the meeting to order at 12:00 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Director Wilson, Carl Francis, James Harrison, Dan Stanley and Ron Brewer came in at 12:01 p.m. Representing staff was OSC Amber Madison and Executive Director April Tarrant-Ford.
No representing public.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on November 7th, 2017 were reviewed.
Minutes of the Board of Director’s Special Meeting on November 13th were reviewed.
Director Brewer motioned to approve both the open and closed meeting minutes for November 7th 2017 and the Special meeting minutes for November 13th 2017. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
The sales tax check for October was received on November 8th in the amount of $112,357.06.
Total bills submitted for approval today $142,872.67. The checkbook balance after payment of bills will be $15,661.03. Accounts receivable balance is $6,549.93. (The city of Joplin for the fiber bill and Mets dispatching service fee for November and December.)
The money market account balance is $999,515.06.
Director Stanley motioned to approve the Financial Report with Payment of the Bills. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
- Executive Director Tarrant-Ford reviewed her report, highlighting that our EMD QA scores are within the appropriate range and we are not on probation anymore.
- Executive Director Tarrant-Ford stated that Jasco will be keeping 5 netmotion licenses and dispersing the others to our local agencies.
- Executive Director Tarrant-Ford invited the board to our annual appreciation dinner, it will be held on December 13th 2017 at 6:30 pm and we are checking with local fire departments to see if they have a room available that we can use. Director Francis stated that he could probably get the Webb City event center for us. Director Francis stated that he will check and make sure this date is available and see if they will waive the $100.00 rental fee.
At 12:06 pm Director Francis stepped out of the meeting.
- Executive Director Tarrant-Ford stated that we are in the middle of installing our new CAD workstations hardware. The cost is lower than what we expected.
- Executive Director Tarrant-Ford highlighted that the radio console project will be moved to January 2018.
Unfinished Business
Cad Workstations Refresh
Executive Director Tarrant-Ford advised that Jasco is in the process of installing the new CAD workstation refresh and the cost is lower than we projected. Executive Director Tarrant-Ford advised that Mike Runnebaum checked prices with different vendors and located a vendor that could complete this project for $10,632.90.
Radio Console Project
Executive Director Tarrant-Ford advised that the radio console project will be happening in the first quarter of 2018. Executive Director Tarrant-Ford is still working on the numbers with all three vendors.
Budget Amendment 2017
At 12:07pm Director Francis came back into the meeting.
Executive Director Tarrant-Ford passed out the budget amendment folders and went over the 2017 budget amendment with the Board. Executive Director Tarrant-Ford believes that we will still save more money next year. Executive Director Tarrant-Ford went over the budget amendment paperwork and stated that anything in orange means an increase, and anything green is what we saved in. The increase in total savings was mostly because we did not do the consolidation with Joplin and we did not do the radio upgrade at this time.
Director Harrison motioned to approve the 2017 Budget Amendment. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Budget 2018
Executive Director Tarrant-Ford went over the 2018 budget. Executive Director Tarrant-Ford stated that she did not budget for a parking lot resurface for 2018 but she might in the future. Executive Director Tarrant-Ford stated that she has projected the sales tax for 2018 by using numbers from previous years. Executive Director Tarrant-Ford has moved the $400,000.00 for the radio project to the 2018 budget. Executive Director Tarrant-Ford will keep the radio project cost as low as she can. Executive Director Tarrant-Ford went over that the personnel budget fluctuates and could possibly go higher because of hiring new employees and people resigning. Executive Director Tarrant-Ford is wanting to remove the GL code that was being used for the loan that Jasco had. Executive Director Tarrant-Ford went over the final budget and the proposed revenue would be $1,840,725.12 and Director Brewer stated would that leave about $400,000.00 in the money market account? Executive Director Tarrant-Ford stated that sounded right but reminded the board that we are still going to go after the use tax for the out of state sales tax on motor vehicle purchases next year with the election. Executive Director Tarrant-Ford stated that the election for Jasper County Emergency Services Board members opens up December 12th 2017 at 8:00 am. She stated that Ron Brewer, James Harrison, and Jeff Fries are up for reelection and they will need to file by January 16th 2018. Executive Director Tarrant-Ford reminded the board members that they come to Jasco for filing this year. Executive Director Tarrant-Ford and the board discussed that if someone files against any member, then we will have to have an election. We would also have to have an election if someone resigns. Executive Director Tarrant-Ford stated that she put the ad in the paper, but she will not be charged for it until 2018. Executive Director Tarrant-Ford stated that she moved the $350.00 from 2017 gl code and put it in 2018 gl code for election.
At 12:18 pm Mike Runnebaum stepped into the meeting room.
Executive Director Tarrant-Ford and the board discussed if someone is wanting to resign, that they need to run and then resign after the election and then we will appoint another party to take the place of that person.
At 12:19 pm Mike Runnebaum stepped out of the meeting room.
Director Brewer motioned to approve the 2018 Budget. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
New Business
Delta Insurance Renewal
Executive Director Tarrant-Ford stated that Delta Dental Insurance has increased a small amount during this renewal period.
Candidate Filing for Election
Executive Director Tarrant-Ford advised that she has put an ad for the election for both districts in the Joplin Globe newspaper.
Barton County 9-1-1 Services
Executive Director Tarrant-Ford advised that she met with Presiding Commissioner, Mike Davis and the County Clerk. The meeting was to discuss that Barton County 911 is wanting us to help them with taking their 911 calls and possibly dispatching. Barton County Presiding Commissioner Davis is wanting us to take over the dispatch side of the center. The County Clerk and Davis want a professional center to handle 91-1 calls for their county. Executive Director Tarrant-Ford received a phone call from Barton County Sheriff, Mitch Shaw and he is not in agreement with Davis’s request. Executive Director Tarrant-Ford does not think that Jasco would be able to handle the call volume at this time, due to staffing and the consolidation process of another agency for dispatching, but is willing to look into the 911 call taking for when our staffing is up and after we are settled into dispatching full time for Carthage PD.
At 12:23 pm Director Francis stepped out of the meeting.
Executive Director Tarrant-Ford went over the number of calls for service, as reported by Barton County. Executive Director Tarrant-Ford went over our staffing and advised that we will be having 2 new hires starting soon. We will have 8 people in training. Executive Director Tarrant-Ford advised that the Operation Manager Position is now open and that she has had only a couple of people turn in their resume’s. Director Wilson agreed with April that at this time we could not handle the 911 calls for Barton County until after April or May when all of the trainees are released. Executive Director Tarrant-Ford discussed the possibility of getting a quote together for Barton County that states what it would cost them to have us handle their 911 calls. The Jasper County Emergency Services Board agreed with Executive Director Tarrant-Ford and advised to gather the information and bring it back to a service committee for a quote to be prepared with a tentative date of 6 months out before we could take them on. Director Harrison stated to look at Barton County’s personnel and see if any of them would be capable/wanted to work at Jasco.
At 12:29 pm Director Francis came back into the meeting.
At 12:30 pm Executive Director Tarrant-Ford and Office Support Clerk Amber Madison stepped out of the meeting so that the board could discuss the Administrator Contract.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for personnel records and hiring, firing, disciplining and promoting pursuant to Mo. Statute Section 610.021 (13) (3).
12:30 p.m. Director Harrison motioned to go into closed session. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Roll Call: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Stanley – In Favor
Brewer – In Favor
At 12:37 p.m. April Tarrant-Ford came back into the closed meeting.
12:54 p.m. Director Stanley motioned to come out of closed session. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Roll Call: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Stanley – In Favor
Brewer – In Favor
At 12:55 p.m. Amber Madison came back into the meeting.
Administrator Contract
Director Francis motioned to approve the Administrator Contract. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
12:56 p.m. Director Brewer motioned to adjourn. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, January 2nd, 2018 at 12:00 p.m.
On the_________________day of ______________________2018_
I, Tim Wilson, Vice Chairman, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2018_
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
