MINUTES
Board of Directors Meeting
Jasper County Emergency Services
July 3rd, 2018
Chairman Fries called the meeting to order at 12:01 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Ron Brewer, James Harrison, Dan Stanley and Carl Francis arrived at 12:05p.m. Representing staff was Executive Director April Ford, Office Support Clerk Amber Madison, and Systems Manager Mike Runnebaum.
Representing public is Kurt Bleich and Shawna English with Command 1.
Review and Action of Minutes
Open and closed minutes of the Board of Director’s Meeting on June 5th 2018 were reviewed.
Director Fries motioned to approve the open and closed meeting minutes for June 5th 2018. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Executive Director Report
Completed the Executive Director Report before Financial Report
See Attached Report
- Executive Director Ford reviewed her report, highlighting that she has implemented the “on call” policy. Executive Director Ford stated that we will have 2 people on call for the 4th of July. We will issue a separate check through ADP. Executive Director Ford stated that she checked with Jasco’s attorney and he stated that we had to issue the check through our payroll company so it would hold out appropriate taxes. Executive Director Ford highlighted that the center is still maintaining Accredited Center of Excellence scores, and that everyone is doing a great job. Executive Director Ford stated that Casey Butcher was sent another letter requesting his uniform shirts and Jasco property. The letter was returned to the center. Executive Director Ford spoke about the Nexedge trip to Virginia. Executive Director Ford stated that House Bill 1456 is going to be signed on Friday July 6th She is going to try and be in Springfield for the signing but she does have a radio meeting the same day.
Carl Francis arrived at meeting at 12:05 p.m.
Executive Director Ford advised that the meeting on July 6th is about a radio consult project. Executive Director Ford highlighted what House Bill 1456 is about. Executive Director Ford stated that in order for Jasco to receive funds she will have to speak with the County Commissions and make a resolution that states that we get the 25% from the commissions, then we would split the income with Joplin Dispatch 50/50. Director Francis and Director Harrison both agreed that Executive Director Ford should go and talk to the Commissioners along with Joplin. Executive Director Ford advised that Carterville opted out of net motion licenses. Carterville Chief Worley does not want to pay for maintenance. Carterville Police Dept. will lose the MDT’s because they will not have the net motion license for MULES regulations.
Financial Report and Payment of Bills
The sales tax check for May was received on June 7th, 2018 in the amount of $154,237.58. We have not received the sales tax check for June.
Total bills submitted for approval today $78,931.35. The Checkbook balance after payment of bills will be $16,120.35. Accounts receivable balance: $3,732.58. (Mets Dispatching fee and Joplin Fiber). The Money Market account balance is $1,146,139.95.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Unfinished Business
Radio Console Project– Avtec Agreement
Executive Director Ford went over the Avtec contract. Executive Director Ford stated it is a 10 year agreement, which would include 4 seats per year in South Carolina for training. The board discussed the pros and cons about doing a 10 year agreement. Executive Director Ford stated that Jasco is wanting incident recall on the radio system so that we can search recordings by using a badge number. Avtec has stated that they are fixing this and April shared that she did have them put it in writing that they are working on this feature. Executive Director Ford and Mike Runnebaum have been looking for cheaper equipment to help save cost. Executive Director Ford advised that a lot of the equipment that they are finding might only have a 5 year life span and that we should be doing a refresh every 5 years anyways. Executive Director Ford went over the budget sheets/contract with the Board. Executive Director Ford is wanting to add the interface from cad to radio so when we get a call for fire all we would have to do is push one button and the tones go out automatically. Executive Director Ford shared that Avtec did change their contract to meet Missouri laws and that Avtec does not have a history of changing the main product. Director Harrison asked Kurt Bleich what would be the response time if there was a problem with the system. Kurt advised that response time to physically being on site for be an hour, but they can also do 24/7 service and remote in automatically. Executive Director Ford, Mike Runnebaum and the board discussed buying hardware from other companies and April explained that the $400,000.00 is not everything, there will be other expenses like Fiber, Microwave, and training… Clean up in the back at Jasco will cost just under $3,000.00 and we will do this after the radio project is complete.
Director Harrison motioned to approve that Chairman Jeff Fries sign the Avtec Radio Console Project Contract for 6 years. Director Brewer seconded the motion. Vote: 6-0. The motion was adopted.
New Business
Site Visit- Radio System and Console Information
Executive Director Ford stated that the trip to Virginia was very informative, and that several people said that they did not expect to learn as much as they did from the site visit. Executive Director Ford stated that the GCS Giles and Cameron knew this system and that they were answering all of the questions that we were asking them and they gave us some ways to fix some of our issues. Executive Director Ford stated that they are going to have a meeting on Friday July 6th 2018 to discuss using them as consultants on this radio project. Mike Runnebaum stated that they were very knowledgeable and good trouble shooters.
Policy- On Call Compensation for coverage
Executive Director Ford stated that the on call compensation policy will be ready for next month’s meeting.
Policy- FMLA Modifications
Executive Director Ford stated that the FMLA modifications will be ready next month for review.
Text-to-911 – Emedia/GEM
Executive Director Ford stated that text-to-911 is not finalized, still looking at Emedia/GEM
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for personnel records and hiring, firing, disciplining and promoting pursuant to Mo. Statute Section 610.021 (13) (3).
12:58 p.m. Director Brewer motioned to go into closed session. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Brewer – In Favor
Harrison – In Favor
Stanley – In Favor
1:11 p.m. Director Wilson motioned to come out of closed session. Director Brewer seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Brewer – In Favor
Harrison – In Favor
Stanley – In Favor
1:11 p.m. Director Brewer motioned to adjourn. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, August 7th, 2018 at 12:00 p.m.
On the_________________day of ______________________2018____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2018______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
