MINUTES
Board of Directors Meeting
Jasper County Emergency Services
April 2nd, 2019
Chairman Fries called the meeting to order at 12:01 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Carl Francis, James Harrison, Greg Dagnan and Dan Stanley. Representing staff was OSC Amber Madison, and Executive Director April Ford.
No Representing public
Review and Action of Minutes
Open minutes of the Board of Director’s Meeting on March 5th, 2019 were reviewed.
Director Dagnan motioned to approve the meeting minutes for March 5th 2019. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Financial Report and Payment of Bills
The sales tax check for February was received on March 6th 2019 in the amount of $170,534.70. We have not received the sales tax check for March.
Total bills submitted for approval today $58,739.64 The checkbook balance after payment of bills will be $17,639.43. Accounts receivable balance is $716.03.
The money market account balance is $882,991.05.
Executive Director Ford advised the board that we are at 21% of the budget thus far. Overtime and being shorthanded has taken a toll on the budget.
Director Stanley motioned to approve the Financial Report with Payment of the Bills. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford stated that the fuel card is missing. She explained that we have put in a request for a new card. Executive Director Ford highlighted that we will be filling 2 positions. Executive Director Ford explained that there is a peer support group that has just started in the area and that we might start checking in on how to start a peer support group here. Executive Director Ford stated that we purchased a new tower light and when Kurt with Command One climbed the tower, he realized that the problem was a short in the wire. Kurt repaired the wires and the cause could have been a lightning strike. Executive Director Ford stated that she is still trying to get ahold of SBA, they are not answering the phone and not returning phone calls. Executive Director Ford stated that she has approval from Avilla and MODOT to test out our equipment. A&W will be involved to make sure that our frequencies are good. Executive Director Ford advised that we might have to pay for installation at the KAMO tower. Executive Director Ford stated that she will have a contract prepared for a lease of the tower. KAMO has an agreement with Avilla for $1 per year. Executive Director Ford advised the Board that Joplin/METS invited Jasco to an active shooter training scenario. Executive Director Ford advised that NENA is still working on the classification of 911 dispatchers. Executive Director Ford spoke about the House Bill #55 in reference to consolidation of St Louis City and St Louis County. SB291 cleanup 3% sales tax counties can’t collect. Director Francis and Director Dagnan explained what was going on with the proposed consolidation in St. Louis.
Unfinished Business
Avtec Radio Consoles Project
Executive Director Ford stated that we had Rex Capen program our radios and when we got the radios back they were missing channels. We can’t do the clean up until this is complete. Executive Director Ford stated that the IRT laptops are in and Neotech and Cable One are working on them so that they can be used for the active user training. Avtec has been bought out by Motorola. We are still discussing the possibility of CAD integration for Avtec.
Internet Move
Executive Director Ford stated that we are noticing a problem with our emails changing an asterisks to a question mark. It is investigated and believed initially to be Cable One, but was found on the explorer/outlook side to be a problem. April stated that David with Neotech said that the internet move should be complete by the end of the month. Executive Director Ford stated that Carthage Water & Electric will keep our internet connection available until we say to disconnect.
Audit 2018-Final
Executive Director Ford advised that we have received our final audit for 2018. Nothing has changed and nothing to report.
Director Francis motioned to accept the final audit. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
New Business
Vendor Booth-Maple Leaf
Executive Director Ford and Amber Madison discussed with the board how we had great success at the Maple Leaf Parade last year. The Fun Committee would like to have another booth at Maple Leaf this year. The board stated that if the Fun Committee wanted to they could get a larger booth that is on the sidewalk and not on the grass.
NPSTW
Executive Director Ford went over the calendar for National Public Safety Tele communicator Week. She advised that Boomer’s BBQ will be catering 2 days. April invited the board members to come out and have lunch or stop by and say hi.
Insurance Claim-Tahoe Windshield Damage
Executive Director Ford stated that on the way back from MPSCC a vehicle kicked up a rock and it chipped the windshield. We have checked with the insurance company and since the chip is so small it will not cost us anything to repair it and it will not raise our premiums. Director Dagnan stated that we need to see how much Woody’s glass repair in Carthage would charge us.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for legal action, personnel records and evaluations and hiring, firing, disciplining and promoting pursuant to Mo. Statute Section 610.021 (1) (13) (3).
12:25 p.m. Director Harrison motioned to go into closed session. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Fries – In Favor
Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
12:39 p.m. Director Harrison motioned to come out of closed session. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Fries – In Favor
Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
12:49 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, May 7th, 2019 at 12:00 p.m.
On the_________________day of ______________________2019____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2019______
I, Greg Dagnan, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
