MINUTES
Board of Directors Meeting
Jasper County Emergency Services
June 4th, 2019
Chairman Fries called the meeting to order at 12:04 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Ron Brewer, James Harrison, Dan Stanley and Carl Francis. Representing staff was Office Support Clerk Amber Madison and Executive Director April Ford.
Kima Burnett (Training Coordinator) and Kelly Dodge (Telecommunications Officer)
Review and Action of Minutes
Open and closed minutes of the Board of Director’s Meeting on May 7th, 2019 were reviewed.
Director Stanley motioned to approve the open and the closed meeting minutes for May 7th, 2019. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Financial Report and Payment of Bills
The sales tax for April was received on May 7th 2019 in the amount of $143,458.34. We have not received the sales tax check for May.
Total bills submitted for approval today $92,276.61. The Checkbook balance after payment of bills will be $18,801.84. Accounts receivable balance: $573.43. (Joplin Fiber)
The Money Market account balance is $844,578.23.
Director Wilson motioned to approve the Financial Report with Payment of the Bills. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Ford introduced Kelly Dodge to the board. Executive Director Ford read the information regarding the delivery of a baby that Kelly assisted in. Kelly was given an award and a stork pin for her actions.
Training Coordinator Kima Burnett, and Telecommunications Officer Kelly Dodge left the meeting after receiving the award.
Executive Director Report
See Attached Report
Executive Director Ford highlighted that we are having snake issues, and we are trying to find a solution. Executive Director Ford stated that Breanna Knoeber has been nominated for Hero of the Month because of her leadership during the May 22nd tornado.
Unfinished Business
At 12:32 Amber Madison entered the meeting. The board took a short break while lunch was passed out to the board members.
Avtec Radio Update
Executive Director Ford stated that the Avtec radio project is going good. They are changing some programs in the background. Executive Director Ford stated that she is waiting to pay the final bill for Avtec because there are 6 tickets still out that have not been resolved.
Internet Move Update
Executive Director Ford stated that the internet was down for about 5 minutes, but it was not a fiber issue.
Fire East Update
Executive Director Ford stated that our “dead date” is August. Kurt Bleich with Command One is hoping to move the equipment this week. He is moving the repeater and will test it for 30 days. Hopefully it doesn’t interfere with MODOT tower. Executive Director Ford advised that KAMO will not let Avilla use their tower now because someone else is going to be paying to use the tower. Executive Director Ford stated that we might have to pay for a filter so that we can use the Jasper tower/frequency.
UPS Problems Replacement
Executive Director Ford stated that we are waiting on insurance and DC group to see if the batteries need to be replaced. Executive Director Ford stated that they have realized that there is not a surge suppression on the breaker box and that we will have an electrician come out and get a quote for a surge protector. Director Brewer stated to make sure that we include in our insurance claim the last working report that we have showing where everything was working properly before the lightning strike.
EFD and EPD Protocol
Executive Director Ford stated that she has not heard back from Priority Dispatch in reference to quotes for the products. Nothing to report at this time.
At 12:42 pm Carl Francis entered the meeting.
Fundraiser- Maple Leaf
Office Support Clerk Amber Madison shared with the board that the Fun Committee will be selling homemade dog treats, water, baked goods, coffee, hot chocolate, cinnamon rolls and t shirts at this year’s Maple Leaf. Amber stated that the Fun Committee decided to keep the booth on the Court house lawn, due to possible weather conditions and the increase in cost for the booth that is on the road. Amber stated that we will have ingredients listed on the items that we sale and we will have Jasco employees working the booth.
New Business
911 Trunk Outage/Fiber Cut
Executive Director Ford stated that on May 8th AT&T came out to the center and replaced a card in the MOX for our phone lines. At 1118hrs we lost all 9-1-1 trunks, phone lines, and internet. AT&T was notified and they came back out. Executive Director Ford stated that AT&T advised her that the second fiber line was cut; our first line was down for repairs. Executive Director Ford stated that AT&T acted fast to get the situation resolved. Executive Director Ford advised the board that there were two sections of the fiber that was damaged, one section was nicked and the other was a full cut. Executive Director Ford stated that we rerouted to the Joplin 9-1-1 Center and we sent two dispatchers to their center for days and 2 for nights. Executive Director Ford stated that we need to look into a build out for separate fiber for a backup. April stated that she will look into this during budget time. As far as the dispatchers going to Joplin for coverage April stated that everything went very smooth, the dispatchers did everything right and it worked very well.
Storm and Damage 5/23/19
Executive Director Ford advised the board that on May 22nd we had to do an “All Call” for dispatchers. April stated that Breanna Knoeber was the TCO II/Supervisor the night of the tornado. April stated that Breanna called her before her shift that night so that she could pre plan if there was an emergency. Executive Director Ford stated that our employees answered the page and we had 12 people at the center for coverage. We had 10 on consoles, 2 floaters and Mike Runnebaum and Josh Pruitt went out in the Tahoe passing out maps to the Carl Junction area. Executive Director Ford stated that she was proud of the team and that they did an awesome job. April stated that the biggest problem the team faced was anxiety because of the tornado happening on the same day in 2011. Director James Harrison stated that he had an ambulance go out to try and help and it was chaos and really not needed because there weren’t very many injuries. Executive Director Ford advised the board that in the early morning hours of 5/23/19 the center took a lightning strike. The strike hit our microwave, tower light, HVAC system boards and the 3 outside units. The heating and air conditioning company thinks that fixing the HVAC would be good. April explained how the HVAC unit serves the center. April stated that they replaced the controller with a touch screen and that we might plan to replace the unit in a year. Executive Director Ford advised the board that we have corruption on the recorder and they are trying to fix the issue. However, right now we are having to back up all of our stuff on old firmware. We are trying to conform old firm ware to our new system. Executive Director Ford stated that she has been in contact with the insurance company, and the insurance company knows that we might find more issues in the future.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for legal action, personnel records and disciplining pursuant to Mo. Statute Section 610.021 (1) (13) (3).
12:57 p.m. Director Harrison motioned to go into closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Francis – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
Brewer – In Favor
1:06 p.m. Director Harrison motioned to come out of closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Francis – In Favor
Dagnan – In Favor
Stanley – In Favor
Harrison – In Favor
Brewer – In Favor
1:06 p.m. Director Harrison motioned to adjourn. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, July 2nd, 2019 at 12:00 p.m.
On the_________________day of ______________________2019____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________________day of_____________________2019______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
