MINUTES

Board of Directors Special Board Meeting

Jasper County Emergency Services

June 22^nd, 2020

Vice Chairman Wilson called the meeting to order at 9:02 a.m., via conference call at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Carl Francis, Ron Brewer, and Dan Stanley. Representing staff was Office Support Clerk Amber Madison and Executive Director April Ford.

No representing public

911 Service Board rant Funding Opportunity

Executive Director Ford advised the Board that she has called this special meeting to discuss the 1^st funding grant and loan for $250,000.00 that county dispatch agencies and the city of Sikeston is eligible for. Jasco has to go thru the County Commissions office for the loan. April stated that she was working on a quote for the new phone system with Viper. April also stated that there is a loan available thru the Commissions Office, but she does not recommend that we do this, since we would not know what the interest rate would be. April advised the Board that she has now been working with Solacom (also known as Comtech). April stated that some team members and herself did a site visit with one of their customers. April would like to see another demo so that the front line workers can see the product in action. April met with the Joplin Communications Manager Cheryl Konarski, Joplin IT Director, & Police Chief about the system. Mark with Joplin told April that he wants to see a virtual phone setup between Joplin and Jasco. Joplin is in the middle of their budget and can’t approve any new funding at this time. April’s recommendation is that the Jasco Board front the project and make a MOU/Letter for Joplin. April stated that if we don’t pay up front for the project, then we will lose this opportunity.

                Resolution: Applicants and 911 Service Authority

Executive Director Ford advised the Board that the first resolution will be a governing body saying that Jasper County is the applicant and Jasper County would agree to pay the rest of the grant if Jasco doesn’t complete the grant. Resolution 2020-02 would state that we are financially responsible for the grant. April will take the Resolution to if approved to the County Commission office tomorrow for them to sign.

                Resolution: Governing Body Approval of Project Agreement with Missouri 911 Service Board

Executive Director Ford stated that Resolution 2020-03 is showing that Jasco will be taking the applicant window and putting $119,885.00 towards the project for the next five years. April advised that we need a letter of intent from Joplin, for replacement of the phone system. Jasco would be hosting a virtual phone system. April advised the Board that we already have a MOU in place with Joplin for our current phone company. Jasco would own the servers and Joplin and Jasco would buy their own workstations. We would also ask for 2 additional workstations for laptops. $250,000.00 is what the amount of the grant is for. It would cover most of the cost. April advised the Board that if the we do not receive the grant then we are not liable for payment, so there is no risk in trying to receive the grant.  

Director Francis motioned to let Jasco take the lead on the project and apply with the Jasper County Commissions office for the 911 Service Board grant for the entire amount with the understanding that Joplin will reimburse Jasco in November with their new budget.  Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.

Director Brewer motioned to accept the 2020-02 resolution for application and to have Chairman Jeff Fries sign once it has been signed by the Jasper County Commissions. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.

Director Stanley motioned to accept the 2020-03 resolution where Jasper County Emergency Services Board give approval for the project and MO 911 Service Board gives Chairman Jeff Fries the authority to sign after the County Commissions signs their resolution. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.

                MOU for Joint Applications

April state that she will draft a letter of intent for Joplin, and have a MOU ready for Joplin and then Joplin will reimburse us the maintenance.  

9:32 a.m. Director Stanley motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.

The next Board Meeting is scheduled for Tuesday, July 7^th, 2020 at 12:00 p.m.                     

On the_________________day of ______________________2020____

I, Tim Wilson, Vice Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________.  They have been reviewed and are accurate.

On the __________day of_____________________2020______

I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________.  They have been reviewed and are accurate.