MINUTES
Board of Directors Meeting
Jasper County Emergency Services
July 5th, 2022
Chairman Harrison called the meeting to order at 12:17 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Dan Stanley, Greg Dagnan. Representing staff was Executive Director (ED Ford) April Ford and Office Support Clerk Amber Madison.
Representing Public – Brian Harper with NRoute
Consent Agenda – The board agreed to remove “consent agenda” from the meeting agenda in the future.
Director Wilson motioned to approve the agenda and to proceed with the meeting. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Review and Action of Meeting Minutes
Open meeting minutes were reviewed for the Board of Director’s Meetings held on June 7th, 2022.
Director Wilson motioned to approve the meeting minutes for June 7th, 2022. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
ED Ford explained that we received a misrouted call for Lebanon Police Department. The citizen requested recordings from our agency and stated she was unhappy about how Lebanon PD treated her over the incident.
Financial Report and Payment of Bills
ED Ford advised the Board that we reimbursed the City of Joplin for the portion of the Viper discount that we received.
The sales tax deposit for May was received on June 7th, 2022, in the amount of $512,232.01. We have not received the sales tax check for June or July.
Total bills submitted for approval today $75,053.98
Checkbook balance after payment of bills will be $20,632.91.
Accounts receivable balance: $22.50. (Records Request)
The Money Market account balance is $2,295,885.48.
Director Stanley motioned to approve the financial report and payment of bills. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
ED Ford advised the Board that we are planning on going live with the Juvenile Office on August 1st, 2022. We also have Netmotion agreements out for Council approval. ED Ford advised the Board that she met with Netsolus and David Endicott and the owner of Netsolus to discuss the future of Netsolus and JASCO. ED Ford advised the Board that David Endicott is stepping back out of Netsolus to explore another opportunity and closing the office in Joplin, but that they will continue to take care of JASCO. April stated that she has concerns and that we might need to reach out to StrongHold for services in the future if the pending projects do not get completed in a timely manner. ED Ford advised the Board that our AT&T on demand has not decreased like it should. She will be contacting AT&T to start a dispute. ED Ford advised the Board that we have 14 employees in the Communications room, we need to have 29 employees in the Communications room. Michael Hole has returned to a part time status in the Communications room, we have not hired an Administrative Assistant yet. ED Ford stated that she knows that Fire West is still a problem. April is working with NRoute to try in car repeaters. We will discuss in car repeaters and the benefits with other agencies. We had a power surge on June 16th which was caused by a power outage at Liberty substation. The surge flipped our generator breaker, and the UPS unit didn’t keep lights on the in building. We had the HVAC units go out and then leaked all over the maintenance room. The fire alarm also went off, and it fried the tower light completely. We were preparing to evacuate the Center; however, the fire department came out and checked the building and we were able to stay at JASCO. Chairman Harrison came to the Center to help and be supportive. Most of the Center’s equipment came back up and the employees continued to work. The incident has been turned into the insurance company. ED Ford advised the Board that we are down to one company vehicle for the time being due to a motor vehicle accident that Kima Burnett and Amber Madison were involved in. The Tahoe is at the Jay Hatfield repair shop in Sarcoxie. The Board advised April to take the list that the adjustor sent her to the shop and go over with it with the Supervisor at Jay Hatfield. ED Ford advised the Board that she completed and turned in all the paperwork to Missouri Employers Mutual insurance for the incident. We will also be getting a quote from thunder graphics to replace the damaged vinyl on the Tahoe. April advised the Board that we have had several power outages. The Board stated that they heard that Liberty Utilities are doing rolling blackouts. April advised the Board that she did get accepted into the Master’s Program with CHDS. ED Ford advised the Board that the Fire Fighter involved in charges pled not guilty and will have court on July 26th, 2022. ED Ford stated that Roger Strope is taking Bryan Courtney’s position.
Unfinished Business
Countywide Public Safety Radio System-RFP and Bidding
Executive Director Ford advised the Board that all questions that were due came in on time and have been answered regarding the radio system.
Fire West
April advised the Board that we are still working on a possible solution and a cause. NRoute and Command 1 have been helping with this project. Kurt with Command 1 is wanting to test the radios. Director Dagnan mentioned that the radios would need to be checked, because he feels like the radios might have been programmed incorrectly.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised the Board that we didn’t receive any bids for the parking lot project. April advised that Blevins Asphalt was going to be a bidder, and they were not able to get quotes from companies. Blevins suggested pushing the project back and reopen the bids in January 2023. The Board agreed to wait and move the project to January 2023.
Plumbing, well and water pressure
Executive Director Ford advised the Board we will be installing a 1.5-gallon water softener, Clear Choice water will be coming out tomorrow to install.
Septic line break in building
Executive Director Ford advised the Board that Ira did listen to Zeb Carney about the spot that needs to be repaired. Ira White with White Plumbing was going to try and go under ground to make the repair, but he has decided not to go this route. Ira will go in thru the floor, repair the break and put clean rock under the belly. It will take about a week to repair. The doors to the lobby will be open during this time, and we might have to replace the flooring. Ira also advised April that we will need to replace the lateral lines in the future as well. The Board agreed to use Ira for the septic line break in the building.
Power Outage
Executive Director Ford advised the Board that we are waiting to put some of the communications room lights on the UPS so when the power goes out and the UPS is on without the generator, there are some more lights in the communications room. We will get a quote for this work and LED emergency lighting for other parts of the building to replace the non-LED emergency lights.
HVAC
Executive Director Ford advised the Board that CDL quotes are coming in for the HVAC repairs needed due to the power outage. The HVAC drip/overflow pans need to be replaced and have a different drain system.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy.
Director Wilson motioned to approve and keep the current overtime compensation in reference to anything over 36 hours for their short week is paid at overtime even if they take sick or vacation time. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Staffing and Recruitment / Wage Scale / MCP
Executive Director Ford advised the Board that we have one of our full-time employees going thru background for another position in Colorado right now, and one full time employee that is struggling. We have several people applying online and coming in for interviews. April advised the Board that she has heard that Christian County is using a temp agency to fill positions. Christian County also raised their starting wage to $18.00 and hour. Springfield Greene County raised their starting rate to $18.05/hr.
MCP
Executive Director Ford advised the Board that we should have a draft review in two weeks. April, Brandon, and Amber will review the draft and report to the Board at the next Board meeting. April advised that Board that several Centers are offering daycare. Director Dagnan agreed that he has had that same request and advised that daycare and housing is what people are looking for nowadays with the job selection.
JCESB Resignation and Open Seat
Executive Director Ford advised the Board that Keith Stammer wanted to be at the meeting and meet everyone, but he had a vacation scheduled.
New Business
NetMotion Licensing and Maintenance
Executive Director Ford advised the Board that Duenweg Police Department wanted to buy one more license. April advised the Board that we will need to amend the budget by $145.00 to let them purchase one more license.
Director Wilson motioned to amend the budget by adding $145.00 to GL 60417 for Duenweg to purchase the additional license and then be reimbursed by the Department. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Vehicle – Tahoe
Executive Director Ford advised the Board that she will go and speak with the adjuster and Jay Hatfield about the quote.
Jasper County Emergency Services Board announced to close for specifications for competitive bidding pursuant to Mo. Statute Section 610.021 (11).
At 1:13 p.m. Director Dagnan motioned to go into closed session. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
All representing public left the meeting.
Vote: Harrison – In Favor
Wilson – In Favor
Stanley – In Favor
Dagnan – In Favor
1:19 p.m. Director Wilson motioned to come out of closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Stanley – In Favor
April advised the Board that she will be meeting with Jill Carter next week, April will also try and find grants. April stated that she might also speak to Billy Long.
At 1:22 p.m. Director Wilson motioned adjourn. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, August 25th, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
