MINUTES
Board of Directors Meeting
Jasper County Emergency Services
January 3rd, 2023
Chairman Harrison called the meeting to order 12:04 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Harrison, Tim Wilson, Carl Francis, Keith Stammer, Greg Dagnan, and Bill Hawkins.
Representing staff – Executive Director (ED Ford) April Ford, Systems Manager Steven Williams.
Representing Public –Bryan Harper with NRroute
Review and Action of Meeting Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on November 1st, 2022. The agenda should have reflected the December minutes date. The November minutes were previously approved at the December meeting, however the date of meeting minutes was not changed on the agenda therefore the December meeting minutes will be on the February agenda for approval. The December minutes were reviewed during this meeting.
Director Wilson motioned to approve the open and closed meeting minutes for November 1st, 2022. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
Bryan Harper thanked the Board for their trust.
Financial Report and Payment of Bills
Total bills submitted for approval today $62,233.52.
Checkbook balance after payment of bills will be $6,741.39.
Accounts receivable balance: $89.46 (Wolfpack JCSO)
The Money Market account balance is $4,224,093.01.
ED Ford advised the Board that we still have four pending disputes with AT&T, one with First Net and are waiting on reimbursement from SHI.
Director Stammer motioned to approve the financial report and payment of bills. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
Executive Director Ford referred to her report, noting that she is waiting to hear back from and to work with the TRS Board and MOSWIN on the MOU’s. She reported that the tower light is being scheduled for replacement now that the equipment has arrived. She stated she is in contact with AT&T representatives and managers regarding the pending disputes. She also reported that she will modify all policies that warrant change from the updates regarding the last meeting for benefits and pay. She stated they are hiring, but people are still leaving during training and reported some will be out on medical soon for FMLA.
Unfinished Business
Countywide Public Safety Radio System-Resolution 2202-02
Executive Director Ford read Resolution 2202-02 for retroactive approval for the Motorola Project, as recommended and approved by Legal Counsel, Frank Flaspohler of EMS Legal Services.
Director Stammer motioned to approve and sign Resolution 2202-02 for the Countywide Public Radio System Motorola Project. Director Hawkins seconded the motion. Roll call. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Stammer – In Favor
Hawkins – In Favor
Dagnan – In Favor
Overtime Compensation
Executive Director Ford referred to Office Support Clerk Madison’s report and advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved to continue the overtime compensation policy.
Budget Amendment 2022
Executive Director Ford reported that the amendment for 2022 was not all inclusive and the $13,000 for viper training, as voted on and approved at the September 20th, 2022 meeting was missing from the final numbers and therefore caused that GL to be off in the recommended amendment. She stated it would not need an additional vote, as it was previously approved and was added to the budget amendment spreadsheet and the expense comparison spreadsheet and all updated documents and minutes with previous approval would be available for the auditor. There were no questions.
Parking Lot Bid Process
Executive Director Ford stated they would be preparing the parking lot RFP to be posted and publicize, as previously discussed in 2022. She stated that Director Francis had sent over someone he knows that does work in Webb City to look and send a bid. She reported that Mr. Nelson had came over and said he would have a bid ready for this meeting and that he had sent over an electrician to quote some work, but that he just asked for the copy of the RFP since he wasn’t sure what he was quoting. She reported she had not received a bid or quote from Mr. Nelson. Director Francis stated that he had a copy of the quote in his email and had just got it and would send it to her. The Board made the decision to post the RFP officially and publicize it again and April stated if the bids came back too high that they would work together to modify the size of the expected lot.
Administrator Agreement
Executive Director Ford stated they would go to closed session to discuss the evaluation for this and come back to it after they come back to open session.
New Business
NetMotion Licenses – Carthage PD
Executive Director Ford advised the Board that Carthage PD has requested five (5) additional NetMotion licenses for their new patrol vehicles. She stated that the cost is $470.55 from Insight and recommended they approve the additional licenses. She stated that JASCO will invoice Carthage PD when paid for the amount they the city will reimburse JASCO for the expense.
Director Wilson motioned to approve the NetMotion purchase. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Systems Manager Williams will get these ordered and will notify Carthage PD of the purchase.
At 12:22 p.m. Director Wilson motioned to go into closed session. Director Stammer seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Executive Director Ford remained in the meeting to give a report on personnel for the purposes of disciplinary action and then was excused from the closed session for the Board to discuss her evaluation at 12:52 p.m.
Director Stammer left closed session for a brief break and returned at unknown time.
At 1:25 p.m. Director Wilson motioned to come out of closed session. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
At 1:25pm in Open Session Director Wilson motioned to approve the Administrator Agreement. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Director Dagnan stated they would come back at another date for a meeting to discuss the goals for this year, as listed in the Administrator Agreement. It was determined they would not need a copy of the previously used evaluation form.
At 1:28 p.m. Director Stammer motion to adjourn. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, February 7th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Tim Wilson, Vice Chairman __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
