MINUTES
Board of Directors Meeting
Jasper County Emergency Services
August 1st, 2023
Chairman Harrison called the meeting to order 12:07 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. In addition to Chairman Harrison, Tim Wilson, Carl Francis, Bill Hawkins, Greg Dagnan and via conference call Keith Stammer.
Representing staff – Office Support Clerk (OSC) Amber Madison, Operations Manager (OM) Brandon McClintock (joined at 12: 11p.m), Systems Manager (SM) Steven Williams and Executive Director (ED) April Ford.
No Representing Public
Review and Action of Meeting Minutes
Open and closed meeting minutes for July 11th, 2023, were reviewed.
Director Wilson motioned to approve the open and closed meeting minutes for July 11th, 2023. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today $63,130.48.
Checkbook balance after payment of bills will be $20,411.61.
Accounts receivable balance: $8,905.15 (Netmotion Licenses, Record Request)
The Money Market account balance is $5,809,331.37.
ED Ford advised the Board that we will be having a meeting AT&T to discuss the disputes that we have open. ED Ford advised the Board that her vacation will be on the next payroll, and she will be staying engaged with the Motorola Project after she leaves.
At 12:11p.m. Brandon McClintock joined the meeting.
Director Wilson motioned to approve the financial report and payment of bills. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
ED Ford advised the Board that we are waiting for training with 988, and we will have to modify the MOU for Joplin and the Sheriff. Brandon will need to complete these. ED Ford stated that Carthage Water and Electric will start invoicing us for the circuit. April also stated that Brandon will continue to update the handbook/policies and he will bring them back to the Board for approval. April also advised the Board that Legislation was signed that declares 911 Dispatchers as First Responders. April anticipates that our workers compensation insurance will increase due to this change. April mentioned that we are going to start scheduling families for CPR, Raptor is being implemented in schools, our parking lot is complete, EPD is being scheduled, and Brandon will start the process for promotions for TCOII, QA and Systems Specialists.
Payroll/Inventory Report
Office Support Clerk Madison advised the Board that we participated in a Carthage Food truck Friday event and that we will be attending MSSU career fair on August 23rd, 2023. We also might have a booth at Maple Leaf in October.
Operations Manager Report
OM McClintock reported that we are still taking applications, we have five openings at this time. We are still working with QPR on EMD & EFD q’s. We have noticed that the previous qa’s for EMD were not pulled correctly, so we are having to do some more training/education for the team on certain protocols. Currently, we are in remediation for our accreditation with the Academy. Brandon will be coming up and submitting a plan for our ACE. Brandon also advised the Board that our Incident Response Team will be out at Marian Days for a couple of days. Our trainees are progressing and getting close to being released.
Systems Manager Report
SM Williams advised the Board that CPD went live on the MOSWIN system yesterday and positive feedback has been received from CPD. Williams also stated that the Exchange server will go away next week, we will go live with Office 365. Williams also stated that we need to budget for cyber security measures in 2024.
Unfinished Business
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.
Parking Lot Project
ED Ford advised that the parking lot project is complete.
AT&T Disputes
ED Ford advised the Board that we still have disputes with AT&T, and we have a phone call to discuss them on 8/3/2023.
Resolution 2023-02-Real Estate Contract for Land Purchase
April Ford read the resolution to the Board for real estate land purchase for 43 Highway.
Director Dagnan motioned to approve Resolution 2023-02 for Real Estate Contract for Land Purchase. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Harrison – In Favor
Wilson – In Favor
Francis – In Favor
Stammer – In Favor
Hawkins – In Favor
Dagnan – In Favor
Chairman Harrison advised the Board that the seller arrived at Meridian Title after we signed the paperwork for the land purchase. The seller had questions/concerns because he used this portion of land for a USDA reimbursement loan. His concern is that if he doesn’t have access to or have cattle on the land that he will have to pay back $10,000.00 to USDA. Chairman Harrison and April Ford advised the seller that he would not be able to have cattle on the property due to the expensive equipment that will occupy the land. JASCO’s Realtor was also involved in the conversation, and she stated that she would reach out to the sellers Realtor and find out what is exactly needed for the USDA agent that the seller had been talking to. The Board discussed this and advised that we can’t let animals on the property, but we may allow him to brush hog the property.
New Business
Countywide Public Safety Radio System – Property Survey for Land Purchase/ Sarcoxie Property
ED Ford advised the Board that James, Amber, and herself are going to the Sarcoxie City Council meeting tonight at 6pm. Once this has been approved by City Council, we will need to create and sign a resolution for purchase of the Sarcoxie tower site. The Board agreed that they would sign the resolution and that we would use Meridian Title Company for the purchasing/title documents.
Radio Rack Consolidation
ED Ford advised the Board that we are still working on getting quotes and the layout.
Building Modifications
ED Ford advised that we are not taking down the wall in the server room at this time.
MOU for the TRS Board, MOSWIN, and Joplin
ED Ford stated that Greg Dagnan, and James Harrison have been sent MOUs to review. We are still needing the TRS Attorneys to approve their MOU’s.
Financing/Interest on Equipment and Services Not Needed
ED Ford advised the Board that she will stay engaged with the Motorola project, she will continue to monitor emails and send any documentation that is needed to Brandon or Steven in reference to the radio project negotiations.
Recruitment / Advertisement Position Opening
ED Ford and the Board discussed the Executive Director position opening. Director Dagnan stated that he will be writing a position statement, and April will send him Springfields Executive Director job description and position statement.
Bank Pledge
ED Ford advised the Board that Southwest Missouri Bank security pledge, being held by Country Club Bank as of June 30th, 2023, with a face amount of $6,490,000.00 and a Book amount of $6,658,064.56.
Director Wilson motioned to approve the Country Club Bank Pledge. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Sales Tax Rate
ED Ford advised the Board that we needed to decide if we were going to increase/decrease the current sales tax rate. The Board discussed this and decided to keep the current sales tax rate.
Director Wilson motioned to keep current sales tax rate. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
EFD/EPD Licenses and Maintenance (Budget Amendment)
ED Ford advised the Board that pricing for EMD/EFD/EPD protocols will be going up on October 1st. April recommended to the Board that we need to add/purchase 3 licenses for EPD/EFD which would put us at 1 license per console for a total of 10 licenses per protocol. This would increase our maintenance cost by $42,000.00 a year and it would cost $14,150.00 to purchase the additional licenses. The Board agreed to purchase additional licenses now instead of waiting.
Director Wilson motioned to approve the purchase of the additional licenses and to amend GL 60415 (Medical pre-arrival software) budget by $14,150.00. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
QPR (Budget Amendment)
ED Ford advised the Board that we are still using QPR to assist with Quality Assurance for EFD and EMD. She advised the Board that once a Quality Assurance Coordinator (QAC) is hired we will need to use them on a part-time basis for assisting and training the new QAC.
Director Dagnan motioned to approve the continuation of QPR, and the additional budget amendment for GL 60415 & to increase it by $5,920.00. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Carpet (Budget Amendment)
ED Ford stated that Brandon will take this project over and get quotes together to bring to the Board.
NetMotion Maintenances with Additional Licenses (Budget Amendment)
ED Ford stated that NetMotion prices have increased, and we will need a budget amendment at the end of the year. She also advised the Board that some agencies haven’t signed their agreements to reimburse JASCO for their NetMotion licenses. ED Ford advised the Board that Steven will be working on getting quotes for fiber connection to zone 4. She also advised the Board that there will need to be modifications to the Jail tower building (the Sheriff is also aware). Steven will approve changes to the building with the Sheriff. April and the Board discussed filing financial disclosures with Missouri Ethics. April stated that we need to have a resolution ready to sign at the next Board meeting to stop filing financial disclosures. April and the Board also discussed purchasing a $1,500.00 drone for the radio project. The Board agreed that we would need to license the pilot and the drone. April advised the Board that we will have our DC Group renewal at the next meeting. The Board discussed and agreed to start looking at purchasing a vehicle and an enclosed trailer for the Center.
Southwest Missouri Bank Accounts, Safety Deposit Box Changes, and Bond Changes
Chairman Harrison advised the Board that we need to remove April Tarrant Ford from Jasper County Emergency Services Checking Account, Payroll Account, Money Market Account, Phillips 66 Credit Card, Walmart Credit Card, and Safety Deposit Boxes. Harrison advised the Board that we need to add Brandon McClintock to our existing Checking Account, Payroll Account, Money Market Account, safety deposit box and our bond with Southwest Agency.
Director Wilson motioned to remove April Tarrant-Ford from Jasper County Emergency Services Checking Account, Payroll Account, Money Market Account, Phillips 66 Credit Card, Walmart Credit Card, and Safety Deposit Boxes, and add Brandon McClintock to Jasper County Emergency Services Checking Account, Payroll Account, Money Market Account, Phillips 66 Credit Card, Walmart Credit Card, Surety Bonds with Southwest Agency, and our Safety Deposit Boxes. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
At 1:18 p.m. Director Wilson motioned to adjourn. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, September 5th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Carl Francis, Treasurer __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
