Board of Directors Meeting
Jasper County Emergency Services
January 7th, 2014
Vice Chairman Fries called the meeting to order at 5:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Fries were Carl Francis, Tim Wilson, Greg Dagnan, and Dan Stanley. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on December 3rd, 2013 open and closed session were reviewed.
Director Stanley motioned to approve minutes for the December 3rd, 2013 open and closed session. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for December was received in the amount of $133,455.06. We have not received the sales tax check for January.
Recent bills paid online 12/18/13 totaled $6,137.92. Total bills submitted for approval $40,640.43. The checkbook balance after payment of bills will be $51,634.97. The money market account balance is $406,718.07.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $54,551.64.
Director Wilson motioned to approve the Financial Report with Payment of Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Committee Report
Nothing to report at this time.
5:15 p.m. Director Ron Brewer entered
Executive Director Report
See Executive Director’s Report
Executive Director Tarrant requested to amend the agenda and move the Executive Director Contract to Unfinished Business.
New Business
Records Retention
Executive Director Tarrant presented a draft copy of the revised Records Retention Policy for review. The policy has been reviewed by the attorney to closer follow the recommendations by the Missouri Secretary of State’s Office.
Director Wilson motioned to approve the revised Records Retention Policy. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Unfinished Business
2012 Audit Report – Representation Letter
Executive Director Tarrant presented the 2012 Audit Report and Representation Letter for review.
Director Francis motioned to approve the 2012 Audit Report and to approve Vice Chairman Fries to sign the Representation Letter to return to the auditor. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.
Nordell vs. Jasper County Emergency Services Board – Matter Closed
Executive Director Tarrant reported to the Board she has been advised by the attorney the matter has closed regarding Nordell vs. Jasper County Emergency Services Board and advised that the attorney will be sending our official letter for the board to accept.
ED Contract
Director Wilson motioned to approve the 2014 Executive Director’s Contract with a 3.0 % wage increase. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
5:40 p.m. Director Dagnan motioned to go into closed session for personnel records and evaluations and proposed security systems prior to execution of any contract pursuant to Mo. Statute Section 610.021 (13) (19).
Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Vote:
Fries – In Favor
Francis – In Favor
Brewer – In Favor
Wilson – In Favor
Dagnan – In Favor
Stanley – In Favor
5:50 p.m. Vice Chairman Stanley motioned to come out of closed session. Director Brewer seconded the motion. Vote: 6-0. The motion was adopted.
Vote:
Fries – In Favor
Francis – In Favor
Brewer – In Favor
Wilson – In Favor
Dagnan – In Favor
Stanley – In Favor
5:50 p.m. Director Wilson motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, February 4th, 2014 at 5:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries_______________________________________
Vice Chairman, certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, _______________ ____ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
