Board of Directors Special Meeting
Jasper County Emergency Services
May 6th, 2014
Chairman Jeff Fries called the meeting to order at 5:03 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Ron Brewer, Tim Wilson, and Dan Stanley. Representing staff was Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on April 1st, 2014 open session were reviewed.
Chairman Fries motioned to approve minutes for the April 1st, 2014 open session. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for March was received in the amount of $138,842.73. We have not received the sales tax check for April.
Recent bills paid online 04/18/14 totaled $21,528.18. Total bills submitted for approval $64,505.18. The checkbook balance after payment of bills will be $33,663.17. The money market account balance is $336,973.27.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $36,579.84.
Director Wilson motioned to approve the Financial Report with Payment of Bills. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Committee Report
Nothing to report at this time.
5:10 p.m. Director Greg Dagnan entered
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on April 14th, 2014 open session were reviewed.
Director Stanley motioned to approve minutes for the April 14th, 2014 open session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Unfinished Business
ID Badge Machine
Executive Director Tarrant reported to the Board Lt. Stoller with JCSO stated we could borrow their ID Badge Machine to make JASCO and JCSO badges until we are able to purchase a new machine of our own. Executive Director Tarrant stated she would like to charge a fee to agencies we provide badges for with exception of JCSO as it is their machine as reimbursement for the cost of supplies and upkeep of the machine. Director Dagnan stated he did not see a need for JASCO to provide badges to other agencies with exception to JCSO as they are providing their machine to us to use. Tabled until next meeting to allow Executive Director Tarrant time to check with Sheriff Kaiser regarding use of their machine.
Agreement
Executive Director Tarrant reported to the Board Joplin City’s Attorney resigned to accept another position and negotiation regarding the agreement will be handled by either Brian Head or their interim City Attorney, Peter Edwards. She presented the draft agreement from our attorney but will hold off on sending it to the City of Joplin to allow time for them to complete their version.
Security Cameras
Executive Director Tarrant reported to the Board we have a meeting scheduled with NetWatch tomorrow to discuss options for our security cameras. She is changing the original plan to replace all analog cameras with IP, so there is no waste of money on antiquated equipment. She will report further to the Board at the next meeting.
New Business
Policy
Executive Director Tarrant presented to the Board the Promotional Opportunities Policy for review.
Director Stanley motioned to accept the Promotional Opportunities Policy. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted
HVAC
Executive Director Tarrant presented to the Board two quotes received for work needing done on the HVAC. CDL being the least expensive, but it was noted that this will cause them to be over budget in the repairs and maintenance of the HVAC budget line.
Director Fries motioned to accept the quote from CDL for work needing done on the HVAC. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted
SMB Signers on Accounts – After Election and Sworn In
Executive Director Tarrant reported to the Board the signature cards need to be updated for our three accounts to remove past Chairman Jerry Neil and add current Chairman Jeff Fries.
Director Dagnan motioned to remove from all accounts former Board Chairman at Large Jerry Neil and to add as current Chairman at Large Jeff Fries as a signer to our three accounts and safe deposit box; Checking #2009554579, Money Market # 310533989, Payroll # 710035268, and safe deposit box # 1010004620. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
SMB Security Pledge
Executive Director Tarrant reported to the Board she signed the SMB Security Pledge as time did not allow for it to be presented at the Board meeting as SMB needed approval to reinvest the Security Pledge for our accounts.
Director Dagnan motioned to accept the SMB Security Pledge and approve Executive Director Tarrant signing it. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted
Surety Bond for Signers
Executive Director Tarrant reported to the Board past Chairman Jerry Neil needs to be removed from our Surety Bond with Southwest Agency and current Chairman Jeff Fries will need to be added as he will be a signer on our accounts.
Director Dagnan motioned to remove from our Surety Bond at Southwest Agency previous Board Chairman at Large Jerry Neil and to add current Chairman at Large Jeff Fries. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
VISA Credit Card
Executive Director Tarrant reported to the Board past Chairman Jerry Neil needs to be removed from our VISA Credit Card with Southwest Missouri Bank and current Chairman Jeff Fries will need to be added as a signer.
Director Stanley motioned to remove from our VISA Credit Card with Southwest Missouri Bank previous Board Chairman at Large Jerry Neil and to add current Chairman at Large Jeff Fries. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Election of Board Positions
Executive Director Tarrant reported to the Board a Vice Chairman will need to be elected and inquired if any changes needed to be made to the Secretary or Treasurer positions.
Director Dagnan motioned to elect Tim Wilson to the position of Vice Chairman and to leave all other position as they currently are. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Eastern District Board Director Position
Executive Director Tarrant reported to the Board that she prepared a press release to send to the media regarding the open Eastern District Board Director Position.
Director Stanley motioned to post the open Eastern District Board Director Position to accept letters of interest. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Tarrant stated she will bring all letters of interest received to present at the next Board Meeting. She did inform the board she has interest already from two individuals.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close the portion of the meeting for Hiring, firing, disciplining or promoting of particular employees and personnel records and evaluations pursuant to Mo. Statute Section 610.021 (3), (13).
5:30 p.m. Director Dagnan motioned to go into closed session. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Brewer – In Favor
Wilson – In Favor
Dagnan – In Favor
Stanley – In Favor
Fries – In Favor
5:35 p.m. Director Stanley motioned to come out of closed session. Director Wilson seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Brewer – In Favor
Wilson – In Favor
Dagnan – In Favor
Stanley – In Favor
Fries – In Favor
5:35 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, June 3rd, 2014 at 5:00 p.m.
On the_____________ day of ______________________20______
I, Tim Wilson Vice – Chairman__________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley – Secretary__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
