Board of Directors Special Meeting
Jasper County Emergency Services
September 2nd, 2014
Chairman at Large Jeff Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, and Dan Stanley. Representing staff was Executive Director April Tarrant and Administrative Services Manager McGee Stoller. Public Attendees were Matt Henderson with KOAM.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on August 5th, 2014 open session were reviewed.
Director Stanley motioned to approve minutes for the August 5th, 2014 open session. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for July was received in the amount of $106,593.32. We have not received the sales tax check for August.
Recent bills paid 08/21/14 totaled $19,764.73. Total bills submitted for approval $25,249.99. The checkbook balance after payment of bills will be $64,039.82. The money market account balance is $432,265.48.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $66,956.49.
Director Brewer motioned to approve the Financial Report with Payment of Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
12:10 p.m. Director Greg Dagnan entered
Executive Director Report
See Attached Report
New Business
Policy – Holidays
Executive Director Tarrant presented the Holiday Policy to the Board for review at the request of some employees. After discussion by the Board they do not chose to make any modifications to the current policy.
Staffing
Executive Director Tarrant presented the Board a request to hire a full time employee for coverage as a temporary employment position due to an employee who will be out on active duty military for the next 18 months.
Director Dagnan motioned to allow Executive Director Tarrant to hire a temporary full time employee to fill the position while our employee is out on active duty military with something in writing stating this is temporary employment to end upon return of our employee. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Unfinished Business
Service Agreement
Executive Director Tarrant reported that the Service Committee is still meeting to finalize services, as requested.
TCS E911 Equipment Re-Fresh
Executive Director Tarrant reported that the re-fresh is currently being reviewed and TCS will be sending representatives down again on September 17th to meet and discuss the budget for this project to ensure all equipment is accounted for. This meeting will include Mark Morris, NeoTech and JASCO representatives.
Lighting Project
Executive Director Tarrant advised that she is holding off on this project until the TCS E911 Equipment Re-Fresh project is underway due to the priority and time it will take on the re-fresh. This was agreed.
12:20 p.m. Director Stanley motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, October 7th, 2014 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley – Secretary__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
