Board of Directors Special Meeting
Jasper County Emergency Services
October 13th, 2014
Chairman at Large Jeff Fries called the meeting to order at 12:10 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Tim Wilson, Ron Brewer, and Greg Dagnan. Representing staff was Executive Director April Tarrant and Administrative Services Manager McGee Stoller. Public Attendees were the applicant for the Eastern District Board Director position; James Harrison.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on September 2nd, 2014 open session were reviewed.
Director Dagnan motioned to approve minutes for the September 2nd, 2014 open session. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for September was received in the amount of $154,250.07.We have not received the sales tax check for October.
Recent bills paid 09/17/14 totaled $13,444.05 and 10/03/14 totaled $23,957.61. Total bills submitted for approval $22,036.94. The checkbook balance after payment of bills will be $66,998.85. The money market account balance is $602,433.97.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $69,951.52.
Director Wilson motioned to approve the Financial Report with Payment of Bills. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Service Committee
Executive Director Tarrant reported to the Board the Service Committee met and presented the Board a Suggested Rates per Console Based on Stats and Information Available. The Board discussed possible fee options for non-emergency calls.
Director Wilson inquired how we are currently operating if we aren’t charging a fee for service. Director Tarrant stated Admin staff is covering consoles in addition to their Admin duties.
Executive Director Tarrant stated the only agencies we currently have a contract with are JCSO and METS but we could charge them a fee for services for non-emergency calls.
Chairman Fries stated we need to consider an increase in sales tax and to make this successful we would need full consolidation with The City of Joplin.
Executive Director Tarrant would like the Board to consider if they do not charge JCSO a fee for service in 2015 possibly no longer paying for GIS flyover, Road sign maintenance, and asking JCSO to take over warrant entries to in lou of fee for service.
Director Dagnan advised not to negotiate anything another agency can’t or won’t pay for and would like to work out a formula for non-emergency calls that is fair which small or large agencies could afford to pay. He further stated he is unable to make a decision on a fee for service without non-emergency numbers and requested those be provided at the next meeting. He clarified an emergency call as anything coming in over a 9-1-1 line.
Executive Director Tarrant stated she will check into Crystal reports through Sungard to see if they can break out 9-1-1 and non-emergency calls per agency and report back at the next meeting.
New Business
2013 Audit Engagement Letter
Executive Director Tarrant presented the Board the 2013 Audit Engagement Letter from Mense,Churchwell & Mense P.C.
Director Brewer motioned to accept the 2013 Audit Engagement Letter to give permission to either Chairman Fries or Executive Director Tarrant to sign the letter. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Sarcoxie Police Department Sentinels
Executive Director Tarrant presented the Board a letter from Sarcoxie Police Chief letting JASCO know of their department’s use of Sentinels and the possible increase in radio traffic. She stated she offered to provide their communications training.
VFIS
Executive Director Tarrant informed the Board the insurance renewal increased $884.00.
Insurance Renewal
Executive Director Tarrant presented the Board the current Anthem insurance renewal rates reflecting a 27.9% increase for 2015. She also presented an option for a HMO plan and a PPO plan for consideration. After discussion by the Board they would like to wait until our Broker is able to research additional options.
Unfinished Business
Eastern District Board Director Open Position
Executive Director Tarrant introduced James Harrison applicant for the Eastern District Board Director Open Position.
Director Wilson motioned to appoint James Harrison to the Eastern District Board Director Position. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Service Agreement
Executive Director Tarrant reported she will speak with Sheriff Kaiser.
TCS E911 Equipment Re-Fresh
Executive Director Tarrant reported based on the quote received from TCS the budget needs to be amended and $53,000 will need to be moved to line # 60418 to move forward with the TCS E911 Equipment Re-Fresh project.
Director Wilson motioned to amend the budget to move $53,000 into line # 60418 to move forward with the TCS E911 Equipment Re-Fresh project. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
1:35 p.m. Director Wilson motioned to go into closed session. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Wilson – In Favor
Brewer – In Favor
Dagnan – In Favor
Fries – In Favor
1:40 p.m. Director Brewer motioned to come out of closed session. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Wilson – In Favor
Brewer – In Favor
Dagnan – In Favor
Fries – In Favor
1:40 p.m. Director Brewer motioned to adjourn. Director Wilson seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, November 4th, 2014 at 5:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Tim Wilson – Vice Chairman__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
