Board of Directors Special Meeting
Jasper County Emergency Services
November 4th, 2014
Chairman at Large Jeff Fries called the meeting to order at 12:10 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, James Harrison, Greg Dagnan, and Dan Stanley. Representing staff was Executive Director April Tarrant and Administrative Services Manager McGee Stoller. Public Attendees were Lorie Downing with Beimdiek Insurance.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on October 13th, 2014 open and closed session were reviewed.
Director Dagnan motioned to approve minutes for the October 13th, 2014 open and closed session. Chairman Fries seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for September was received in the amount of $154,250.07.We have not received the sales tax check for October.
Recent bills paid 10/29/14 totaled $18,740.60.Total bills submitted for approval $25,174.04. The checkbook balance after payment of bills will be $2,151.69. The money market account balance is $542,433.97.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $24,068.36.
Director Stanley motioned to approve the Financial Report with Payment of Bills. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Service Committee
Treasurer Francis reported to the Board the Service Committee met and Executive Director Tarrant and a Board member will meet with the City of Joplin to discuss the consolidation. He stated as we need additional funding to make the consolidation happen we either need to go out for an increase in sales tax or negotiate a fee for service.
New Business
DC Group Agreement
Executive Director Tarrant presented the DC Group Agreement for review and stated there was no change over last year and expressed the cost savings this agreement was to us this year due to a lighting strike and their replacement of equipment under this agreement.
Director Stanley motioned to approve the DC Group Agreement and authorize Executive Director Tarrant to sign the agreement. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
New Employment Testing
Executive Director Tarrant reported to the Board NENA has updated their hearing standards and inquired if the Board wanted to consider implementing a policy regarding hearing standards for the Center. After discussion by the Board Executive Director Tarrant will research this policy to bring to the December meeting.
Policy – Progressive Discipline
Executive Director Tarrant presented the Board a minor change to the current Progressive Discipline Policy changing the wording of counseling to performance improvement plan.
Director Francis motioned to approve the change in wording of the Progressive Discipline Policy from counseling to performance improvement plan. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Neo-Tech Agreement
Executive Director Tarrant presented the Neo-Tech Agreement to the Board for review and stated there was no increase.
Director Dagnan motioned to approve the Neo-Tech Agreement and authorize Chairman Fries to sign the agreement. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Audit – CJIS
Executive Director Tarrant reported to the Board our CJIS Audit is complete and we received a score of 99.2%.
Phone Lines / PRI
Executive Director Tarrant reported to the Board she is working with AT&T on a quote for PRI and waiting on a tech to come out to see what POTS line can be shut off.
Wage Scale / COLA
Executive Director Tarrant presented to the Board the Federal government cost of living adjustment of 1.7% as well as a 1.0% adjustment increase to review.
Director Francis motioned to approve the 1.7% COLA increase. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Unfinished Business
Insurance Renewal
Executive Director Tarrant presented to the Board quotes received from Beimdiek for additional carriers comparing prices to our current renewal with Anthem. Those received for review were an Anthem HMO, Anthem PPO, and an Aetna PPO. She also presented the Board a spreadsheet for the payroll out of pocket each employee would have on each plan choice after the JASCO contribution. A discussion by the Board followed.
Director Dagnan motioned to stay with the current Anthem plan options for 2015 renewal. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Service Agreement
On hold.
TCS E911 Equipment Re-Fresh
Executive Director Tarrant reported she will meet with the City of Joplin regarding the TCS E911 Equipment Re-Fresh to confirm final items.
Lighting Project
Executive Director Tarrant presented the Board three lighting quotes for review. She reported the total project amount is not in the budget and would need to break up the project or amend the budget. She further reported one of the quotes offered an energy rebate through Empire District the company had applied for and would not start the project until they were certain we qualified for the rebate.
Director Dagnan motioned to approve the quote from Bright Energy and if the rebate offered in the quote does not happen Executive Director Tarrant is to come back to the Board for a budget amendment. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
1:30 p.m. Director Dagnan motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, December 2nd, 2014 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Carl Francis – Treasurer_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, James Harrison – Board Member______________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
