Board of Directors Special Meeting
Jasper County Emergency Services
March 3rd, 2015
Chairman at Large Jeff Fries called the meeting to order at 12:06 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were James Harrison, Greg Dagnan, and Dan Stanley. Representing staff was Executive Director April Tarrant. Public Attendees were Jim McCorkle councilman with The City of Jasper, J. R. Goode Fire Chief with The City of Jasper, and Susan Redden with The Joplin Globe.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on February 3rd open closed session were reviewed.
Director Dagnan motioned to approve minutes for the February 3rd, 2015 open and closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Included with agenda – Barton County EMS – Jasper Fire and Barton County EMS
Financial Report and Payment of Bills
The sales tax check for January was received February 6th in the amount of $ 140,793.93. We have not received the sales tax check for February.
Recent bills paid online totaled $15,411.07. Total bills submitted for approval $4,539.87. The checkbook balance after payment of bills will be $23,024.48. The money market account balance is $480,774.96
Accounts receivable balance is $5,833.34. The checkbook balance after receipt of accounts receivable will be $28,857.82.
Director Stanley motioned to approve the Financial Report with Payment of Bills. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Service Committee
Included with agenda – Barton County EMS – Jasper Fire and Barton County EMS
New Business
Barton County EMS – Jasper Fire
Barton County EMS
Executive Director Tarrant reported to the Board she was contacted by Barton County EMS Director Rob Spencer to inquire about JASCO taking over dispatch for Barton County EMS. She introduced Jim McCorkle and J. R. Goode with The City of Jasper who were present to voice their request for JASCO to dispatch for Barton County EMS. Jim McCorkle stated he felt their current situation with Mercy was unsafe and requested the Board consider their request to dispatch Barton County EMS in Jasper County. Executive Director Tarrant stated the Board considered this request Friday during the Service Committee meeting. All Board Members were in agreement when The City of Jasper finalizes their contract with Barton County EMS JASCO can offer dispatch services within Jasper County. At this time the Board felt it would not be beneficial to both parties to take over dispatch of Barton County EMS outside Jasper County.
National Telecommunicators Week
Executive Director Tarrant presented to the Board the National Telecommunicators Week Resolution and discussed Items pertaining to the week events. She stated challenge coins we budgeted for this year and would be ordered as part of the Items for the week. The Board accepted the National Telecommunicators Week Resolution along with Items discussed.
Vote: Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
Fries – In Favor
Bank Securities Pledge
Executive Director Tarrant reported to the Board this has been removed from the agenda.
Nelson’s Systems Agreement
Executive Director Tarrant presented the Board with a one year renewal for the Nelson’s Systems Agreement. She stated she would like to consider the three year agreement as it was overall less expensive but the Board stated as the one year was all that was budgeted for they would consider it next year. Executive Director Tarrant has the ability to sign the one year renewal.
Radio System
Radios
IP224
Antennas
Cable Runs
Tower Survey / Structure Study
Executive Director Tarrant reported to the Board she met with Sheriff Kaiser regarding the County Wide Radio Project and is waiting to hear back from Wireless Technologies. They have not finished the tower mapping to provide their recommendations on what all needs to be purchased. Executive Director Tarrant stated she believes we will need 5 total radios for law; one primary law radio, two TAC radios, and one special events radio for events like Wolf Pack. She further advised we will institute NIMS standards for fire dispatch and will remain on the main channel speaking only with the Incident Commander and will not change to any private channels.
SANS Support
Executive Director Tarrant presented the Board the one year SANS Support renewal but would like the Board to consider the three year renewal for an additional $745.00. After a discussion by the Board they agreed to increase the budget an additional $745.00 to renew the SANS Support for three years.
TCS project – router for Joplin and Digi devices
Executive Director Tarrant reported to the Board her request we purchase the router for Joplin as it will be owned by JASCO and will be have the ability to access it for maintenance. It is not currently budgeted for and she requested budget line item # 60418 be increased $5,790.00 to facilitate this purchase. After a discussion by the Board they agreed to increase budget line # 60418 by $5,790.00 to purchase the router for Joplin and the additional equipment TCS requested, 6 Digi devices at $200.00 each.
9-1-1 Hero Award
Executive Director Tarrant reported to the Board her request to purchase fuel for the family of the 9-1-1 Hero Award as they will be traveling to St. Louis to attend the award presentation at the Missouri Public Safety Communication Conference in March. After discussion by the Board they requested Executive Director Tarrant pursue donation requests for fuel.
Lagers
Executive Director Tarrant reported to the Board Lagers will be conducting an assessment regarding retirement options for The City of Joplin consolidation. They will review payroll and plans available to prepare a presentation for the May Board meeting. She advised the Board of their $554.00 fee for the assessment.
Solar Energy Rebate
Executive Director Tarrant reported to the Board there are new Solar Energy Rebates through Empire she has requested quotes on to see if they could be an option for us. When the survey has been completed and she has quotes she will report further to the Board.
Unfinished Business
Lighting Project
Executive Director reported she is waiting to schedule lighting project.
TCS Project – 9-1-1 Trunk and ALI Move
Executive Director Tarrant reported March 17th as the move date.
Phone Lines / PRI
There was no updates to report. Waiting for quotes from AT&T on the PRI v’s Flex IP system.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close the portion of the meeting for personnel records Section 610.021 (13).
1:05 p.m. Director Stanley motioned to go into closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
Fries – In Favor
1:15 p.m. Director Dagnan motioned to come out of closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
Fries – In Favor
1:15 p.m. Director Stanley motioned to adjourn. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, April 7th, 2015 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
