MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
December 1st, 2015
Chairman Jeff Fries called the meeting to order at 12:00 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, and Dan Stanley. Representing staff were Executive Director April Tarrant and Administrative Services Manager McGee Stoller. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on November 3rd, 2015 open session were reviewed.
Director Stanley motioned to approve minutes for the November 3rd, 2015 open session. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Nothing to report at this time.
Financial Report and Payment of Bills
The sales tax check for October was received November 9th in the amount of $121,583.11. We have not received the sales tax check for November.
Recent bills paid online totaled $18,758.37. Total bills submitted for approval $17,955.67.The checkbook balance after payment of bills will be $43,979.61. The money market account balance is $606,531.50.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $46,896.28.
Director Brewer motioned to approve the Financial Report with Payment of Bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Committee Reports
Nothing to report at this time.
New Business
Budget Amendment 2015
Executive Director Tarrant presented the Board the Budget Amendment 2015. A discussion by the Board followed.
Director Brewer motioned to approve the Budget Amendment 2015. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Budget 2016
Executive Director Tarrant presented the Budget 2016. She requested modifications to line item 60712 E911 Trunks Carthage Fire Trunks to Text to 9-1-1 / Other, line item 60713 E911 Trunks JASCO Trunks to JASCO, line item 61414 increase amount to $7,700.00, line item 61715 Phone lines Administrative Office to Other, line item 61716 Phone lines Communication Room to Communication Room, 61717 Phone lines Long Distance to Long Distance.
Director Stanley motioned to approve the Budget 2016 with modifications to above listed line items, additional personal expenses, and to increase line item 61414 to $7,700.00. Director Francis seconded the motion. Vote: 4-0. The motion was adopted
Executive Director Agreement
Moved to closed session.
METS Service Agreement
Executive Director Tarrant presented the Board the METS Service Agreement to review and advised Chief Smith requests it be set for auto renewal.
Bonds
Executive Director Tarrant reported to the Board renewal application was sent to Southwest Agency to renew bonds for Fries, Francis, Stanley, Tarrant, Stoller, and Swanigan.
Unfinished Business
Service Agreement
Executive Director Tarrant updated the Board on the MOU and is working with Sungard to transfer licenses from The City of Joplin to JASCO. She stated this item will remain on the agenda until the project is complete.
Lagers
Executive Director Tarrant updated the Board on Lagers and stated this item will remain on the agenda until the project is complete.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close the portion of the meeting for personnel records and evaluations pursuant to Mo. Statute Section 610.021 (13).
12:50 p.m. Director Harrison motioned to go into closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Brewer – In Favor
Stanley – In Favor
Fries – In Favor
No votes taken during closed session discussion by the Board only.
1:10 p.m. Director Harrison motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Brewer – In Favor
Stanley – In Favor
Fries – In Favor
1:10 p.m. Director Brewer motioned to adjourn. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday January 5th, 2016 at 12:00 p.m.
On the_____________ day of ______________________20__________________
I, Jeff Fries – Chairman at Large_____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20______________________I, Dan Stanley – Secretary ____________________________________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
