MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
April 12th, 2016
Chairman Jeff Fries called the meeting to order at 12:05 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries were Carl Francis, Ron Brewer, and Dan Stanley. Representing staff were Executive Director April Tarrant. There were no Public Attendees.
Review and Action of Minutes
Minutes of the Board of Director’s Meeting on February 19th, 2016 open and closed session were reviewed.
Director Stanley motioned to approve minutes for the February 19th, 2016 open and closed session. Director Fries seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
Financial Report and Payment of Bills
The sales tax check for March was received April 7th in the amount of $ 145,126.05. We have not received the sales tax check for April.
Recent bills paid online totaled $51,774.42. Total bills submitted for approval $12,596.79.The checkbook balance after payment of bills will be $18,532.74. The money market account balance is $746,932.62.
Accounts receivable balance is $2,916.67. The checkbook balance after receipt of accounts receivable will be $21,449.41.
Director Brewer motioned to approve the Financial Report with Payment of Bills. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
A brief recess was taken at 12:24 p.m. when Director Francis had to step out to take a call. All board members entered and reconvened at 12:35 p.m. where Executive Director Tarrant completed the review of her report. There were no questions regarding the report, however there was some discussion regarding training, the generator maintenance and future of the generator and HB1904 and the progress.
The board agreed that JASCO dispatches for 27 agencies, to include 4 agencies that are dispatched primarily for emergency response on 9-1-1 calls. This was clarified due to the changes in multiple agencies being added to dispatching services for JASCO and the changes with Purcell PD.
Committee Reports
Nothing to report.
New Business
Outdoor Warning Sirens
Executive Director Tarrant explained the history of problems with the Avilla outdoor warning siren. She explained that they were recently informed by a radio technician that the receiver is not narrowband, as it should be, the antenna may need to be raised and the frequency they are activated on, Fire Mutual Aid is not licensed for transmitting sirens and tones. She presented documentation of numerous correspondence between Mayor Jamison, Keith Stammer, and herself. The decision was made by the board to resume testing on the outdoor warning sirens for Avilla when they have fixed their radio problems, however any issues relating to sirens and activation of such, is the responsibility of the jurisdiction with the siren, not JASCO. JASCO currently creates a call card for every siren activation and notes in the call card who they spoke with and if it activates of if there is a problem. We will continue to note this on the call cards for every test or activation.
AED
Executive Director Tarrant notified the board that the previously donated AED is no longer serviceable and it is recommended for replacement. She presented information on a grant for $300 off the list price of a Zoll AED Plus with Graphical Cover. This grant includes a spare battery, first responder kit, decal sticker, inspection tags, carry case, and a wall sign. The price for purchasing the AED of $1,399.00 was presented for approval by the board.
Director Stanley motioned to approve the purchase of the AED. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Unfinished Business
Meeting Times
Executive Director Tarrant inquired with the Board if they would be interested in changing meeting times to better accommodate Director Wilson’s work schedule. After discussion by the Board this was tabled until the August meeting. They will continue to meet on Tuesdays through the summer months, for Director Wilson should be available after school is out of session.
2014 Audit
The 2014 Audit books were presented to the board. They previously reviewed and approved the audit prepared by Mense. No further action required.
Service Agreement
Executive Director Tarrant reported to the Board and update on the Service Agreement – MOU with The City of Joplin for CAD consolidation.
1:19 p.m. Director Brewer motioned to adjourn. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday May 3rd, 2016 at 12:00 p.m. Chairman Fries will present for Executive Director Tarrant since she will be attending training with Director Dagnan.
On the_____________ day of ______________________20______
I, Jeff Fries – Chairman at Large, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanly – Secretary__________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
Board Directors Carl Francis and Dan Stanley were not sworn in prior to this meeting, therefore all board directors serving their new term will be sworn in before the May 3rd meeting and all items voted on will be added to the May 3rd agenda for approval. – ATarrant
