MINUTES
Board of Directors Special Meeting
Jasper County Emergency Services
November 1st, 2016
Treasurer Francis called the meeting to order at 12:10 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Treasurer Francis, Ron Brewer, Greg Dagnan, and Dan Stanley. Representing staff was Executive Director April Tarrant. There were no Public Attendees.
Review and Action of Minutes
Open and Closed Minutes of the Board of Director’s Meeting on October 4th, 2016 were reviewed.
Director Brewer motioned to approve both the closed and open meeting minutes for October 4th, 2016. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No public representation
Financial Report and Payment of Bills
The sales tax check for September was reported on October 4th as the amount of $150,596.78.
We have not received the sales tax check for October yet.
Recent bills paid online totaled since the last meeting $15,238.92. Total bills submitted for approval today $78,145.34. I will be moving $70,000 over from the money market account into the checking account to pay the bills. The checkbook balance after payment of bills will be $9,630.52. The money market account balance is currently $893,494.41 and after moving $70,000, it will be $823,494.41.
Director Dagnan motioned to approve the Financial Report with Payment of the Bills, with the correction to the date the sales tax was received. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Tarrant reviewed her report, highlighting that an former employee is on Cobra, but has not reimbursed JASCO yet and may be suspended if not paid. She further explained that Joplin reported the TIF payment to be higher due to a company being found that wasn’t paying sales tax from April through August. There was a lot of discussion over this issue and she will confirm on the next Joplin Recovery TIF that there is no further issues and that we are not paying double on the TIF. She also informed the board that we are still waiting on the engagement letter for the audit. She reported that Jasper FD frequency will be modified and that she has reminded Jasper FD to license JASCO as a control point.
New Business:
Website
Executive Director Tarrant reported no vote needed since the new website is already budgeted. She notified the board that she has received quotes and will move forward with the new website before the end of the year.
Budget Amendment
Executive Director Tarrant reported that the budget amendment will be presented at the December meeting.
OSC – Temporary Assignment
Executive Director Tarrant reported she will be bringing a TCOII from the comm room to the front for 2 days a week on assignment to help with the OSC position until filled. Anticipates filling the position by the end of the year.
Bank Security Pledge
Executive Director Tarrant reported that Country Club Bank was pledging as collateral to our deposit account through Country Club Bank original face value $1,000,000.00 with a market value of $1,000,990.00 and book value of $999,470.56. This was pledged as of September 30, 2016.
Director Stanley motioned to accept the bank security pledge as presented. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
2017 Budget – Wage Scale / COLA
Executive Director Tarrant presented two options for the wage scale for a COLA this year. The first option was a 1% increase and the second option was a 1.5% increase. There was a lot of discussion over what this should be called and it was noted that an increase, if approved by the JCESB at the beginning of the year will be called a COLA and they will attempt to provide a COLA in the event there is enough funds to do so. After discussion, she was informed to bring back 3 options at the December meeting for the payroll portion of the budget. (the previous options submitted and an option for no COLA) She will prepare a budget for 2017 with these options based on the request, as well as inform the board of what revenue they have brought in for the year to the date of the next meeting.
12:56 p.m. Director Dagnan had to leave the meeting, thus adjourning the meeting early due to a lack of quorum.
Further discussion ensued regarding the wage scale and COLA until 1:38 p.m.. No voting transpired.
Unfinished business was not handled due to lack of a quorum.
The next Board Meeting is scheduled for Tuesday, December 6, 2016 at 12:00 p.m.
On the_____________ day of ______________________20______
I, Carl Francis, Treasurer, _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ____________day of________________________20________
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
