MINUTES
Board of Directors Meeting
Jasper County Emergency Services
January 7th, 2020
Chairman Fries called the meeting to order at 12:03 p.m., at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Tim Wilson, Carl Francis, James Harrison, Greg Dagnan, and Dan Stanley. Representing staff was Office Support Clerk Amber Madison and Executive Director April Ford.
No Representing Public
Review and Action of Minutes
Open minutes for the Board of Director’s Meeting on December 3rd, 2019 reviewed.
Director Wilson motioned to approve the open meeting minutes for December 3rd, 2019. Director Harrison seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No Public Comment
Financial Report and Payment of Bills
The sales tax for November was received on December 6th 2019 in the amount of $175,574.24. Director Ford advised the board that we did receive the sales tax check for December today.
Executive Director Ford read the financial report and she explained that we did receive the sales tax check for December today. The sales tax for November was received on December 6th 2019 in the amount of $175,574.24.
Total bills submitted for approval today $72,510.97. The Checkbook balance after payment of bills will be $11,754.88. Accounts receivable balance: $573.46. (Joplin Fiber bill).
The Money Market account balance is $941,992.57.
Director Stanley motioned to approve the financial report and the payment of the Bills. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford advised the board that the Federal 9-1-1 grant has came in, and she will keep the board updated on all of the progress. Director Ford stated that she is planning on changing the call handling equipment. April state that if we change to ESI-NET then we could connect to Springfield Greene County and use Viper. Viper for Springfield-Greene County 9-1-1 is maintained by AT&T. April advised the board that she has completed a site visit at Springfield to see the system and to see what options there are. April stated that we could possibly host the equipment here at Jasco and become another “node” off their system. She is having a meeting with AT&T, Springfield-Greene County 9-1-1 and Mercy on January 21st 2020 to discuss the technical side and more information related to this possible move. April advised Feb 1st is the deadline for the grant application. Director Dagnan stated his concern with Mercy being a private facility. April stated that there isn’t any fiber between here and Springfield that is known currently, but they will explore other options, rather than just Mercy fiber. She stated that AT&T is getting quotes for a fiber build if it is possible to build out to Springfield.
Unfinished Business
Avtec Update
Executive Director Ford advised the board that we have one console down, the headsets are not working on this console. April stated that we are waiting for Avtec to drop “enhanced features” in quarter 1 of 2020. April stated that we are still not paying the final fill to Avtec until all of the issues are fixed.
Fire East Update
Executive Director Ford advised the Board that we are waiting for the tower to be built in Reeds. We will be charged $200.00 a month for our equipment to be on the tower once it’s built. April stated that Jasco had a site study completed for this tower and everything looked good for Avilla and Sarcoxie area, but she will need to see the details of the build, the requested agreement and then will bring it to the board for discussion and possible approval.
IP Flex Update- VoIP phones for Backup
Executive Director Ford stated that we are live now and we are waiting on the enhanced feature, and we are waiting for our backup phones to be delivered. Director Francis stated to make sure that we don’t plug our back up into the battery backup, make sure that we plug it into a different power source. Director Dagnan asked how did MOSWIN work for Sarcoxie? April advised the board that Sarcoxie seemed to like it. April stated that Bryan Courtney gave Sarcoxie Police Dept. a portable repeater and the radio to test MOSWIN. Dagnan stated that when you have a portable repeater in your car it should work perfect. April advised that the Fire Chiefs spoke to Bryan Courtney and the meeting didn’t go as planned, but that Carterville Fire is looking into MOSWIN, per Radiophone.
Payroll Issue 2019 Update
Executive Director Ford stated that we are still waiting on Paychex to see if we will have a credit from the State or get a refund from Paychex. April stated that we also are having our Audit next week. Director Dagnan advised that they just had their Audit and they were told that next year we would have to collect taxes on the wellness incentive that is provided to the employees. Director Wilson and Francis stated that they were also told that they would be getting taxed on any gift cards that are given out as well. April will contact DOR if Paychex doesn’t get information on this refund or credit soon, but will confirm the steps to take with the auditor.
Building Changes
Executive Director Ford stated that the agreement has been signed with the architect.
New Business
GIS Flyover
Executive Director Ford advised the board that we have been received the 2020 bill for the GIS flyover. April reminded the board what the GIS flyover was for. April reminded the board that we agreed that we would approve or deny this GIS flyover on an annual basis. The $2500.00 for the GIS flyover is included in the 2020 budget.
Director Francis motioned to approve the payment for the GIS flyover for 2020. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
SMB VISA Compromised
Executive Director Ford stated that our Visa Credit Card has been compromised again. Southwest Missouri Bank cancelled the credit card and reissued new cards. As of right now we have not had any fraudulent charges hit our account.
Law Backup
Executive Director Ford advised the board that she went to Oronogo Police Dept. to look at law back up. April stated that it looked like the coax and cable were chewed on/up, and the repeater stopped putting output traffic. April stated that we are replacing the repeater, the coax cable at the PD and the cable going up the tower. The Police Department remodeled their facility and the repeater and cables were moved around, this could have caused damage to the cables.
NexEdge Latency Issues and Monitoring Plans
Executive Director Ford stated there has been some latency issues reported from the Kenwood software, per Lt. Stoller and it shows as “jitter buffer errors”. Both she and Lt. Stoller has discussed possible problems and April has worked with NeoTech to start monitoring the system to make sure it is nothing coming from Jasco, since it shows a lot of errors from the Jasco console IP addresses. Lt. Stoller and David Endicott said this would be seen more since we are always using the system. She stated that we might have to buy some software for this, but at this time the cost is unknown.
Election 2020
Executive Director Ford reminded the board about filing their personal financial disclosure statements in time. April reminded the board that they could file for the election if they wanted to file at Jasco. April has to do a notice of candidacy at the end of the last date to sign up for selection. January 21st 2020 will be the last day to file. April will send out an email to the board on January 22nd to let everyone know if we are going to have to have an election or if she will be sending a notice of non-election.
Closed Session Announcement and/or Report:
Jasper County Emergency Services Board announced to close for legal action, personnel records and evaluations and hiring, firing, disciplining and promoting pursuant to Mo. Statute Section 610.021 (1) (13) (3).
12:52 p.m. Director Harrison motioned to go into closed session. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
1:10 p.m. Director Wilson motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
Vote: Fries – In Favor
Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Dagnan – In Favor
Stanley – In Favor
1:11 p.m. Director Wilson motioned to adjourn. Director Dagnan seconded the motion. Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Thursday, January 30th, 2020 at 9:00 a.m.
On the_________________day of ______________________2020____
I, Jeff Fries, Chairman _____________________________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the __________day of_____________________2020______
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for _______________________________. They have been reviewed and are accurate.
