MINUTES
Board of Directors Meeting
Jasper County Emergency Services
April 6th 2021
Chairman Fries called the meeting to order at 12:06 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Chairman Fries, Greg Dagnan, Dan Stanley, Carl Francis, and Ron Brewer. Representing staff was Office Support Clerk Amber Madison and Executive Director (ED Ford) April Ford.
No Representing public
Review and Action of Minutes
Open and closed minutes were reviewed for the Board of Director’s Meeting on March 2nd 2021.
Director Dagnan motioned to approve open and closed meeting minutes for March 2nd, 2021. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No Public Comment
Financial Report and Payment of Bills
The sales tax deposit for February was received on March 8th 2021, in the amount of $191,362.47. We have not received the sales tax check for March or April.
Total bills submitted for approval today $57,017.98.
The Checkbook balance after payment of bills will be $26,737.06.
Accounts receivable balance: $572.92. (Joplin Fiber).
The Money Market account balance is $1,339,467.23.
Director Stanley motioned to approve the financial report and the payment of the Bills. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
Executive Director Ford highlighted Fire East is up and functioning, however Sarcoxie is still experiencing a little static. ED Ford mentioned the Springfield Green County phone system Project, April advised the Board that she is working with Springfield/Greene County 9-1-1 to come up with a plan for how to use each other as back up. They are also working on an MOU. Springfield is a very busy center and we do not want JASCO to be inundated with their calls unless there is a true emergency at the 9-1-1 center. This would be the same for Springfield and our call volume as well. ED Ford advised the Board that Springfield will be installing a multi-node so that we can work together.
Joplin City Manager’s office has reached out to both Director Francis and myself for a meeting. I will update the board when we know more.
The Board discussed the upcoming election and what tax increases were going to be on the ballot. The Board mentioned that Joplin, Carl Junction School, and Use Tax issues were going to be on the ballot. ED Ford mentioned that the Senate has a bill to reclassify 9-1-1 Dispatchers as First Responders. Also April has been told that the House is working on SB 22 which protects 911 funds from being used for TIF’s. April advised the Board that we will have closed session to discuss staffing.
Unfinished Business
Avtec Update
Executive Director Ford advised the Board that we are still having issues with the IRR. We are waiting on MOSWIN change. JASCO did pay for moving the courthouse radio equipment to Kurt Bleich. Kurt advised April that he will hold the funds until we are ready or we could move the funds to another project.
MOSWIN Update
Executive Director Ford advised the Board that they are having a lot of review meetings for this project. April advised that JASCO will have two Motorola consoles capable of dispatching on MOSWIN that will sit in the comm room closest to April’s office. April has advised the Sheriff that we will need to have the capability to see the unit ID’s of officers when they key up and we need to be able to hear their emergency button. April advised the Board that Carl Junction Police Department did get the approval to purchase Motorola. This means that other Law Agencies will start doing this as well and JASCO won’t be ready to dispatch for them without Motorola consoles or additional equipment being purchased. ED Ford stated that during the Fire Chiefs meeting Asbury Fire was very vocal about the issues they have with the NexEdge system. All of the Fire Chiefs agreed and said that they want interoperability amongst the agencies. Bryan Courtney was at the Fire Chiefs meeting via conference call, and he stated that the Fire Departments and EMS are not approved to go on the MOSWIN system at this time. April stated that Webb City Fire Chief Andy Roughton suggested that all of the Fire Departments put their funds together and purchase radios if this is something they decide is necessary. ED Ford stated that she would like to get a small committee together with Fire/EMS to look into radio systems and maybe talk to Bryan Courtney and then report back to the Chiefs. April would like to have Jason Smith, Andy Roughton, Jimmy Ferguson, Steven Williams, J.R Good and Brian Odell at Joplin. There may be more added to this committee in the future, but for now they will be involved. The Board discussed that all of the agencies are going to have to pull together and put their money together to build infrastructure out for the system if they decide to do something different.
At 12:36 p.m. Director Francis stepped out of the meeting.
ED Ford stated that she has been told by the Fire Departments that they may look into joining grant applications in order to put money together to get on the MOSWIN system. Director Dagnan stated that he has spoken to some of MSHP Troopers that hate the MOSWIN system. ED Ford stated that it would be great if a consultant could be involved for this project to ensure the proper steps are being taken and that they are not missing anything. April stated that if JASCO takes over, then she wants a consultant involved or someone that knows exactly what they are doing. April has spoken to Bryan Courtney and he will not say if JASCO can add more consoles until he sees a proposal from Motorola and there is no way of knowing how long before any of this gets done. April advised the Board that Police Chief Karr asked her opinion if he should switch to MOSWIN? April advised Chief Karr that JASCO wouldn’t be able to dispatch for them because we won’t have a MOSWIN console available, but that if they have the money, it wouldn’t hurt to get radios to be interoperable with JCSO. ED Ford mentioned that JASCO will have to buy some equipment for this move to MOSWIN, she is confirming exactly what will be needed. Director Dagnan stated that he has heard that Jail staff and Civil Department won’t be allowed on the MOSWIN system.
At 12:46 p.m. Director Francis stepped back into the meeting.
ED Ford advised the Board that Asbury Fire Department is still having issues with getting out on the radios, April advised them that they could jump on Fire West or Law backup any time that they needed.
Building Maintenance/Expansion/Parking Lot Update
Executive Director Ford advised the Board that she reached out to Buxton-Anderson Engineering and they will be working with April to get a civil engineer to help with the RFP for the parking lot.
CPE/9-1-1 Phone System Replacement
Executive Director Ford stated that she has the “green light” to work with Springfield/Greene County 9-1-1 in regards to backing each other up. Springfield/Greene County will not be going with the ESInet anytime soon. April is getting quotes and she will buy off of HGAC contract. The cost for Viper is at $400,000.00 right now. AT&T is also getting quotes for April for the connectivity needed for virtual consolidation with Springfield/Greene County 9-1-1. April stated that Joplin ECC Manager, Cheryl Konarski wants 10 consoles at her 9-1-1 Center. April stated that if Joplin came over to JASCO it would save them thousands of dollars. ED Ford stated that ½ of our 9-1-1 trunks would stay here and the other ½ may go to Springfield/Greene County, so that we could go there and they could come here in case of emergencies. JASCO would also put in a VPN at Springfield/Greene County and they would need to put a VPN at JASCO. April stated that we would need to finance the project, or finance part of the project or any try for grants. There is a grant possible grant coming open in the summer for $250,000.00 but we would need to move quickly.
HVAC Maintenance and Repair
Executive Director Ford advised the Board that Paschals Heating and Air advised that the 71 & 61 compressor are out and we would need to replace both compressors or we could replace both units which would cost over $46,000.00. April reached out to other companies and got second opinions and 2 more quotes for repairs. The other companies stated that only one compressor was bad. April stated that Gulf Heating and Air’s bid was $6,634.00 and CDL electric was $6,100.00. We also need to replace/reinsulate the pipes going to the system. The Board agreed to go ahead and accept the quote from CDL.
New Business
Resolution for National Telecommunicators Week 041121-041721
Executive Director Ford stated that National Telecommunicators Week is April 11th – April 17th this year. April stated our theme this year is super hero. We will have activities and food days for the employees.
Director Stanley motioned to approve the Resolution for National Telecommunicators Week 2021 Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Vote:
Fries -In Favor
Francis -In Favor
Brewer -In Favor
Wilson -Absent
Dagnan -In Favor
Stanley -In Favor
Harrison -Absent
Missouri Sunshine Law Request – Amount Increase
Executive Director Ford advised the Board that we need to increase the price for a record request. April would like to increase the price for pulling a recording from $15.00 to $22.50 for the recording and .10 cents per page for the report.
Director Dagnan motioned to approve for the record request charge to increase to $22.50 for the recording and $.10 cents per page. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Continuing Support on XT911 with Solacom
Executive Director Ford advised the Board that if we signed a contract today for the new phone system then we could potentially have the project completed by July 2021, however we are not ready to move forward today with another product and our current contract with Solacom will end on June 23rd 2021. JASCO will need to spend over $18,000.00 and Joplin would need to spend $6,240.66 for the continued support with Solacom. Joplin will have to wait until May to move forward with any financial decisions due to budget. ED Ford advised that we may need to pay for the support and then enter into an agreement with Joplin for them to pay JASCO back their portion. Solacom will not renew a service contract unless they are continuing support for Joplin Dispatch and JASCO. Joplin would need to agree to this service contract as well. April also stated that this would need to be a budget amendment. Chairman Fries and the Board agreed to wait and see if Joplin will sign a continuing support contract. Chairman Fries stated that if we need to have a special Board meeting to vote on this then we can at a later time.
Jasper County Emergency Services Board announced to close for personnel records and evaluations pursuant to Mo. Statute Section 610.021 (3).
1:15 p.m. Director Dagnan motioned to go into closed session. Director Francis seconded the motion. Vote: 5-0. The motion was adopted.
Vote:
Fries – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Francis – In Favor
1:22 p.m. Director Stanley motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Vote:
Fries – In Favor
Brewer – In Favor
Dagnan – In Favor
Stanley – In Favor
Francis – In Favor
1:22 p.m. Director Francis motioned to adjourn. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, May 20th at 12:00 p.m.
On the________ day of ________________2021
I, Jeff Fries, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2021
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
