MINUTES
Board of Directors Meeting
Jasper County Emergency Services
January 24th, 2022
Vice Chairman Wilson called the meeting to order at 12:29 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Carl Francis, James Harrison, Ron Brewer, and Dan Stanley. Representing staff was Executive Director (ED Ford) April Ford, Systems Specialist Steven Williams, and Office Support Clerk Amber Madison.
Representing Public in attendance was Allen Talkington, Dennis Ward, and Dean Hart with TUSA Consulting firm LLC.
Review and Action of Minutes
Open and closed meeting minutes were reviewed for the Board of Director’s Meetings held on January 4th, 2022.
Director Harrison motioned to approve the open and closed meeting minutes for January 4th, 2022. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No public comment
Financial Report and Payment of Bills
ED Ford advised the Board that we have made payments for purchasing Emergency Fire Dispatch Protocols (EFD) and Emergency Police Dispatch Protocols (EPD). We are also working on a records request for Carl Junction Residential Facility.
The sales tax deposit for December was received on January 10th, 2022, in the amount of $194,110.11. We have not received the sales tax check for January.
Total bills submitted for approval today $198,906.84.
Checkbook balance after payment of bills will be $20,717.15.
Accounts receivable balance: $3,612.20 (Records Request, METS & Joplin Fiber).
The Money Market account balance is $1,744,010.72.
Director Brewer motioned to approve the financial report and payment of bills. Director Harrison seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director Report
See Attached Report
ED Ford highlighted things in her report such as the water pump went out and that we have two control boards on the HVAC system that has went out. We have been without heat in the front offices for a couple of weeks until we can get the parts in to repair the HVAC. We are using space heaters in the front offices until the heat can be repaired. ED Ford also advised the Board that the Jasper County Health Department reached out and said that we needed to test the water for bacteria. This will be completed soon at no cost to JASCO. ED Ford advised the Board that Anderson Engineering came out and met with her and they will be helping with the RFP for the parking lot project. We had our kickoff meeting with Priority Dispatch, and we decided that we will start training on EFD first. We are also starting the interview process on the Training Coordinator position. ED Ford stated that SHI International Corp, is holding us hostage for an upgrade that we need to our netmotion licenses because other agencies have not paid for their licenses. April has advised SHI that she would help by getting with SHI and agencies that haven’t paid.
Unfinished Business
Countywide Public Safety Radio System-Needs Assessment
Executive Director Ford opened the floor for TUSA to present the needs assessment that they have prepared for the Countywide Public Safety Radio System. Dennis Ward is the project manager for the radio project. Dennis presented the needs assessment to the Board. Dennis advised the Board that TUSA completed investigations, interviews, and inspections of our tower sites. Dennis advised the Board that we are focusing on coverage, interoperability, reliability, performance, subscriber durability and training. Dennis stated that there is major interference with receiving and transmitting on fire west tower. Dennis presented five options to the Board, explaining all options to the Board including pros and cons for each option.
Option 1: 800 mhz P25 trunking standalone system
Option 2: 800 mhz Joining Joplin Radio system
Option 3: 800 mhz P25 trunking & join MOSWIN
Option 4: 800 mhz MOSWIN, without Carthage
Option 5: VHF P25 standalone trunking
The goal of the system would be to have 95% portable coverage in the county, and 95% coverage in the cities as well. He explained that VHF has a lot of coverage issues, and it is not recommended by TUSA. Dean Hart requested that we close the meeting for discussion in reference to specifications, options and questions in preparation for bidding.
Director Harrison motioned to go into close session to discuss sealed bidding options and questions. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Jasper County Emergency Services Board announced to close for sealed bids and related documents pursuant to Mo. Statute Section 610.021 (12).
At 1:14 p.m. Director Harrison motioned to go into closed session. Director Brewer seconded the motion. Vote: 5-0. The motion was adopted.
Vote: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Brewer – In Favor
Stanley – In Favor
At 1:30 p.m. Director Stanley left the meeting.
1:52 p.m. Director Harrison motioned to come out of closed session. Director Brewer seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Wilson – In Favor
Francis – In Favor
Harrison – In Favor
Brewer – In Favor
Director Brewer left the meeting at 1:52p.m.
Systems Technician Steven Williams left the meeting at 1:52p.m.
At 1:53 p.m. Executive Director Ford called Director Brewer via her cell phone at his request so he could remain in the meeting, even though he had to physically leave the building.
Parking Lot expansion
Executive Director Ford stated that they are working on an RFP for the parking lot.
Overtime Compensation
Office Support Clerk Amber Madison advised the Board that the employees are appreciative of the overtime compensation change. The Board agreed to keep this temporary policy in place for this month. The Board advised that they would either approve or deny the compensation on a month-to-month basis.
Director Francis motioned to approve and continue the Overtime Compensation policy. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
New Business
Purchasing and bidding policy
Executive Director Ford advised the Board that we will discuss this at a future meeting.
SMB Security Pledge
Executive Director Ford presented the securities pledge held at the Country Club Bank as of December 31st, 2021. In the book amount of $2,000,000.00, the market amount of $1,950,860.00 and the current face amount of $2,000,000.00.
Director Francis motioned to approve the SMB Bank Security Pledge. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
Surplus
Executive Director Ford presented a surplus list of items to the Board that needs to be approved for surplus. ED Ford advised the Board that we would sell what we could on GOV deals and then destroy what doesn’t sell.
Director Harrison motioned to approve the items to be put on GOV deals for sale and then if the items do not sell than they can be destroyed. Director Francis seconded the motion. Vote: 4-0. The motion was adopted.
Building Maintenance
Executive Director Ford advised the Board quickly that we will be replacing the water pump, HVAC repairs and working on the parking lot.
1:56 p.m. Director Francis motioned adjourn. Director Harrison seconded the motion. Vote: 4-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, March 1st, 2022, at 12:00 p.m.
On the________ day of ________________2022
I, Vice Chairman Wilson ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2022
I, Carl Francis, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
