MINUTES
Board of Directors Meeting
Jasper County Emergency Services
May 2nd, 2023
Vice Chairman Wilson called the meeting to order 12:05 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Keith Stammer, Greg Dagnan, and Dan Stanley.
Representing staff – Office Support Clerk (OSC) Amber Madison, Systems Manager (SM) Steven Williams, Operations Manager (OM) Brandon McClintock and Executive Director (ED) April Ford.
No Representing Public
Agenda Amendment
ED Ford requested to amend the agenda and add review and action of closed meeting minutes for April 4th and April 24th, 2023.
Director Wilson motioned to approve the change to the agenda. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
Review and Action of Meeting Minutes
Open and closed meeting minutes for April 4th and April 24th, 2023, were reviewed.
Director Stanley motioned to approve the open and closed meeting minutes for April 4th, 2023, and April 24th, 2023. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today $49,476.49.
Checkbook balance after payment of bills will be $22,108.69.
Accounts receivable balance: $774.20 (CPD Netmotion, 2 Record Requests)
The Money Market account balance is $5,125,004.84.
ED Ford advised the Board that we had just located a possible fraud charge on our VISA card. We will be looking into this further and advise the Board what we find.
Director Stammer motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
OM McClintock reported to the Board that we are currently using QPR for our EMD and EFD call reviews. QPR will assist us with any questions that we have while completing EMD/EFD Q’s. OM McClintock advised the Board that we went to a staggering shift to help with coverage. He also advised the Board that we have 5 trainees, 1 in background, and 6 applicants to interview.
SM Williams reported to the Board that the Sherriff has turned off the NexEdge tower sites. Since this has happened Carthage Fire Department has been having a lot of issues with their portables. Williams advised that the traffic on MOSWIN has been good so far. He also advised the Board that Liberty Utilities will start working on trenches tomorrow. We will be on generator power for 1-4 hours. We have ordered propane. Williams advised the Board that the middle HVAC is still broken. Paschal has advised us that the parts that came in were not correct.
OSC Madison reported to the Board that we are working on quotes for the copier/scanner contract. ED Ford advised the Board that she did contact Penmac and she is waiting for a phone call back. We are hoping to utilize their services for hiring employees. ED Ford advised the Board that she spoke to the Sherriff about clinicians, because our current facility College Skylines is about 6 months out for an appointment. Sherriff Randee Kaiser gave April information about a clinician that gives priority to First Responders. Director Dagnan advised that Carthage uses Kevin Whissman as their clinician. ED Ford advised that Carl Junction might be interested in purchasing our old consoles. April will talk to Carl Junction and Motorola about the consoles. ED Ford advised the Board that we will be moving to a .gov email for cyber security purposes. ED Ford advised the Board that Missouri Employers Mutual Insurance (work comp) premiums will be increasing this year.
At 12:18 p.m. Director Wilson stepped out of the meeting.
ED Ford advised the Board that Amber received the drug policy from Carthage and Webb City. We will be looking through these policies and will make changes if necessary to our policy.
At 12:20 p.m. Director Wilson stepped back into the meeting.
Director Wilson advised the Board that the minutes for the meeting on April 24th, 2023, need to be updated. The minutes need to be changed to reflect that Director Wilson left the meeting before open voting was completed. OSC Madison advised that she would change the minutes and email the Board the updated minutes for April 24th, 2023.
Unfinished Business
Countywide Public Safety Radio System – Tower update/Land Procurement
ED Ford reported that the site owner is wanting $75,000.00 for 5 acres or 10 acres. ED Ford advised the Board that Steven, Motorola, Realtors, and herself are going to meet at the property for a site visit. To see if we will get coverage on the 10 acres. The Board discussed this and advised that we will negotiate for the 10 acres then if the property has coverage. April advised the Board that the Tri City tower will cost more because we would have to build a free-standing tower.
Director Dagnan motioned to approve the purchase of the 10 acres if the Engineers state that we will have coverage. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
MOU for TRS and MOSWIN
ED Ford stated that we are still waiting on the Attorneys on the TRS board.
Overtime Compensation
Office Support Clerk Madison’s advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. Madison advised the Board that we have been having Carthage Police Station take over Dispatching services to help with the times that we do not have the staff. Our trainees are moving quickly through the program. The Board approved continuing the overtime compensation policy.
Parking Lot Project
ED Ford reported that we saved $1,401.22 by removing a light. We should have more information at the next Board meeting about the parking lot expansion project.
New Business
Bank Security Pledge
ED Ford advised the Board that Southwest Missouri Bank security pledge, being held by Country Club Bank as of March 31st, 2023, with a face amount of $5,750,000.00 and a Book amount of $5,893,082.51.
Director Dagnan motioned to approve the Country Club Bank Pledge. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
NetMotion Licenses
ED Ford advised that this is on hold right now, she thought we would have Carl Junction Police Departments information.
North Park Crossing TIF
ED Ford advised the Board that the Joplin North Park TIF has been paid off. We currently only have one TIF left (Market Place TIF).
ED Ford stated that we received our audit draft, and we need approval to sign the report. ED Ford stated that there were no discrepancies in the report.
Director Stanley motioned to approve and sign the 2022 Audit Draft report. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
O365 with 2FA/Exchange Server and Email
ED Ford advised the Board that we have an exchange server in house that needs to be done. We need to go to Office 365. The change would cost $36.00 per person/per email. We would get rid of the “extra” emails/email groups that we currently have. We will have about $15,000.00 a year in fees. April advised that this includes 2-factor authentication. The Board discussed and agreed that this is a necessary expense. April advised the Board that she will bring a quote back to the Board for approval. The quote will also include us going to a .gov email system.
Copier/Scanner Lease
ED Ford stated that we have received three bids from three different companies, we will look through the bids and bring the information to the Board for approval.
Director Dagnan mentioned that the schools and public works departments are not switching radio systems, so Carthage Police Department is testing cell phones with the cell phone/radio capability for them to see how they would work. He stated that so far, the Department has broken the demo cell phone, so they are sending them another one to test. The cost would be $800.00 a radio and $40.00 a month.
ED Ford advised the Board that there will be Motorola training/demos in Joplin from 10am-2pm tomorrow.
At 12:44 p.m. Director Stanley motioned to adjourn. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, June 6th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, Tim Wilson, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
