MINUTES
Board of Directors Meeting
Jasper County Emergency Services
July 11th, 2023
Chairman Harrison called the meeting to order 12:07 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. In addition to Chairman Harrison, Tim Wilson, Carl Francis, Keith Stammer, Bill Hawkins, Dan Stanley and Greg Dagnan arrived at 12:09 p.m.
Representing staff – Office Support Clerk (OSC) Amber Madison, Operations Manager (OM) Brandon McClintock and Executive Director (ED) April Ford.
No Representing Public
Review and Action of Meeting Minutes
Open meeting minutes for June 6th, 2023, were reviewed.
Director Stanley motioned to approve the open meeting minutes for June 6th, 2023. Director Francis seconded the motion. Vote: 5-0. Director Wilson abstained. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today $86,553.09.
Checkbook balance after payment of bills will be $6,664.30.
Accounts receivable balance: $0.00
The Money Market account balance is $6,088,287.29.
At 12:09 p.m. Director Dagnan arrived.
Director Stammer motioned to approve the financial report and payment of bills. Director Wilson seconded the motion. Vote: 7-0. The motion was adopted.
Committee Reports
No report
Executive Director Report
See Attached Report
ED Ford advised the Board that the MOU for Joplin is on hold. The Motorola design review meeting is happening today. They are working on modifying the MOU with MOSWIN. ED Ford advised the Board that she is still working on the 4 AT&T disputes. Sarcoxie City Council is meeting to discuss the property and the city ordinance. April mentioned that she has not heard from CWEP about the $100.00 a month fee for the circuit at the jail tower. April advised the Board that the pricing for Priority Dispatch protocols will be increasing in October. We need to purchase additional licenses for Emergency Fire Dispatch (EFD), we are running out of licenses when we are fully staffed in the Communications room. April will bring the price to the August Board meeting. We are also meeting with surrounding counties for edge mapping. We would use a professional company to complete the work. We would also look into grants that will be available.
Payroll/Inventory Report
Office Support Clerk Madison advised the Board that Systems Manager Williams did have to work a Jasper County Sheriffs traffic detail. However, JCSO reimbursed JASCO for his wages.
Operations Manager Report
OM McClintock reported that we did loose one full time employee. We have six employees in training, we have four openings in the communications room and four in Administration. We are still in the hiring process and applications are coming in. We are using Prepare911 with no issues, however we have not used video.
Systems Manager Report
ED Ford advised the Board that Fire West is still having some difficulty, however we have not had any complaints from Asbury Fire Department. ED Ford advised the Board that we will have a lot of money coming back to JASCO because of the Joplin Tower changes and the MOSWIN cost share on the MSHP tower. Joplin doesn’t need as many radios as they thought they needed. Joplin also needs radios for Motorcycles, and they want consolettes. We will need to complete TDMA flashes for Joplin for 431 radios, April advised that we would be doing this instead of buying the additional radios that were quoted. April advised that Alan with TUSA has been engaged in these conversations. ED Ford stated that we are waiting for the survey to be completed for the Highway 43 property. The survey should be completed by July 17th, and we would move the closing to July 31st, 2023. ED Ford advised the Board that the survey for the Sarcoxie property has been completed and has been sent to Mayor Triplett. The Mayor will need to take it to the City Council in order to create an ordinance. ED Ford stated that the Highway Patrol tower study has been completed. ED Ford advised that Office 365 is running, we are just waiting on the domain name change and migration. ED Ford advised the Board that our parking lot is almost complete, we just need to seal, stripe, add lighting, and gravel the apron.
Unfinished Business
Overtime Compensation
Office Support Clerk Madison’s advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.
Parking Lot Project
ED Ford advised update during Executive Director report.
Copier/Scanner Agreement
OSC Madison presented the Board with the 60-month lease agreement for signature that was approved last month.
Director Wilson motioned to approve the 60-month lease agreement with American Business Systems. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
New Business
Countywide Public Safety Radio System – Radio Rack Consolidation
ED Ford advised the Board that we are trying to figure out how to squeeze 5 radio racks into the radio room. We are trying to keep from breaking down a wall.
Building Modifications
ED Ford stated that we have decided to replace the carpet with the same carpet that we have in the Comm room. We are getting quotes for the carpet for the comm room and the rest of the Center.
MOU TRS, MOSWIN, and Joplin
ED Ford stated that she has some concerns with the current MOU’s, and she will be reaching out for answers to her questions. The MOU’s will also go through our Attorney before they go into effect.
Financing/Interest on Equipment and Services Not Needed
ED Ford advised the Board that they are working on financing today and it should be wrapped up within 2 weeks. Motorola knows that they owe us money due to equipment needs that have changed within the project. April advised the Board that she has several emails saved in reference to the radio project, and advised Steven and Brandon not to shut her email off after she leaves. April has also made sure that Steven and Brandon know where the additional funds for the Motorola project need to be updated.
Surplus
ED Ford shared the surplus equipment from the list and advised of all old surplus equipment that is no longer in use. She recommended to surplus the equipment and place it on gov deals.
Director Wilson motioned to approve the surplus list and advised for the items to be listed on gov deals for two weeks to sell. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
At 12:46 p.m. Director Wilson motioned to go into closed session for the purposes of discussing personnel records. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
Vote:
Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
At 12:56 p.m. Director Dagnan motioned to come out of closed session. Director Wilson seconded the motion. Vote: 7-0. The motion was adopted.
Vote:
Harrison – In Favor
Wilson – In Favor
Dagnan – In Favor
Stammer – In Favor
Hawkins – In Favor
Francis – In Favor
Stanley – In Favor
Director Dagnan motioned to appoint Brandon McClintock as the Interim Executive Director and increase his annual salary to $70,000.00 effective immediately. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
April advised the Board that she would draft a letter for the Board Chairman to sign showing that Brandon McClintock will be acting as Interim Director. April will send out the JCESB by laws, job description and the salary study for Directors to the Board members. The Board discussed job description, salary, and requirements briefly, however the Board agreed to wait until the next Board meeting for posting the position.
At 1:06 p.m. Director Dagnan motioned to adjourn. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, August 1st, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Carl Francis, Treasurer __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
