MINUTES
Board of Directors Meeting
Jasper County Emergency Services
October 3rd, 2023
Vice Chairman Wilson called the meeting to order 12:09 p.m. Meeting was held at the Board office, 13870 Dispatch Lane, Carthage, MO as per public notice. In addition to Vice Chairman Wilson, Keith Stammer, Bill Hawkins, and Greg Dagnan.
Representing staff – Office Support Clerk (OSC) Amber Madison, Interim Executive Director (IED) Brandon McClintock, and Systems Manager (SM) Steven Williams.
No Representing Public
Review and Action of Meeting Minutes
Open and closed Meeting minutes for September 5th, 2023, were reviewed.
Director Dagnan motioned to approve the open and closed meeting minutes for September 5th, 2023. Director Hawkins seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today are $85,067.77 (this includes MLR).
The checkbook balance after payment of bills will be $6,434.39.
Accounts receivable balance: $496.42 (Netmotion License SPD, and Record Request)
The Money Market account balance is $6,335,081.62.
Director Hawkins motioned to approve the financial report and payment of bills. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
Committee Reports
IED McClintock advised the Board that we have new applications for the Executive Director position. The Board viewed the applications and advised for Brandon to continue to hold onto the applications.
Executive Director Report
See Attached Report
No report discussion.
Unfinished Business
Countywide Public Safety Radio System –
- Environmental Assessment Reports for HWY 43 and Sarcoxie Sites
IED McClintock advised the Board that Motorola is recommending a second assessment on the 43-highway property due to the mining in that area of the County. It would cost an additional $19,800.00 and it would come out of the credit that we have with Motorola. The Board discussed the assessment and agreed to perform the second assessment of the 43-Hwy property.
- Sarcoxie Property
IED McClintock advised the Board that the Sarcoxie site does not need the second assessment. Brandon stated to the Board that Meridian title was having a difficult time finding the survey that was on file with the recorder’s office. This has been remedied and we are back on track for closing, and we should be able to close on the property next week. Once we close the property, we will need to add it to our insurance policy.
- Radio Rack Consolidation
IED McClintock advised the Board that Jon Ayres will be coming to the center to see what all will be needed to move on October 19th.
- MOU TRS, MOSWIN, and Joplin
IED McClintock advised the Board that the MOU with TRS has been redrafted because there was a software on the MOU called Active Eye. Brandon and the Board discussed the features and the cost of Active Eye. The Board agreed not to purchase/add Active Eye to the MOU’s right now.
- Financing/Interest on Equipment and Services not needed
IED McClintock advised the Board that we were looking to save $1.5 million dollars, but there are some unknowns with the Joplin site now, due to the passing of tower owner.
- Console furniture replacement
IED McClintock advised the Board that we will not be paying anything additional for furniture, we will be saving $38,974.00 for furniture.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. Madison also advised the Board that we did have several employees out sick and so that resulted in overtime, but shifts were filled. The Board approved continuing the overtime compensation policy.
AT&T Disputes
IED McClintock advised the Board that we met with Chris Wilson and Jeff Poho about the disputes that we have. They advised us that Corey is no longer our representative and that they will be looking/working on our open disputes. Brandon advised the Board that we did receive $814.92 credit for our fiber bill from Joplin to JASCO. Brandon advised that we still have the late fee dispute, and our 1-800 number phone line is not shut off. We are also still working on getting a price for fiber to go from JASCO to Springfield.
Vehicle Purchasing
IED McClintock advised the Board that we have visited several dealerships and have prices for several trucks. Brandon and the Board discussed the prices and the specifics of each type of truck that was presented, and the Board agreed to purchase the truck that is needed which would be a 2023 Chevrolet Silverado 4-door from Jay Hatfield in Vineta.
New Business
SMB Repurchase Account
IED McClintock advised the Board that he spoke to our representative at Southwest Missouri Bank, and they advised that we could earn 2.64% in interest on a repurchase account. Brandon and the Board discussed the account details, the fee for this account would be $50.00 a month with the potential to receive $14,006.93 in interest per month based off the current money market balance, which would be a $13,000.00 increase per month. To change our account to a repurchase account, each signer would need to resign paperwork at Southwest Missouri Bank.
Director Stammer motioned to approve the change to a repurchase account at Southwest Missouri Bank. Director Hawkins seconded the motion. Vote: 4-0. The motion was adopted.
TV provider change
IED McClintock advised that our cable bill increased to $93.00 a month from $68.50, so we will be looking at other options for tv.
Stronghold Data
IED McClintock advised the Board that we will be meeting with Stronghold Data to discuss and obtain updated quotes for IT services.
Bank Pledge
IED McClintock advised the Board that Southwest Missouri Bank security pledge, being held by Country Club Bank as of September 8th, 2023, with a face amount of $495,000.00.
Director Stammer motioned to approve the Country Club Bank Pledge. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Southwest Agency Inc. Increase
IED McClintock advised the Board that our insurance renewal with Southwest Agency increased by $3,522.00. The Board and Brandon discussed the reasons for the additional premium and agreed to accept and pay the additional premium.
Anthem Medical Loss Rebate
OSC Madison presented the Medical Loss Rebate spreadsheet to the Board for approval. The Board agreed to pay the employees the percentage of premiums that they have paid for 2022 as calculated.
Director Stammer motioned to approve the Medical Loss Rebate report and to distribute funds to the employees as per the report. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
At 12:37 p.m. Director Dagnan motioned to go into closed session for the purposes of discussing possible policy changes. Director Stammer seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Wilson – In Favor
Stammer – In Favor
Hawkins – In Favor
Dagnan – In Favor
At 12:49 p.m. Director Stammer motioned to come out of closed session. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Wilson – In Favor
Stammer – In Favor
Hawkins – In Favor
Dagnan – In Favor
At 12:49 p.m. Director Stammer motioned to adjourn. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, November 7th, 2023, at 12:00 p.m.
On the________ day of ________________2023
I, Tim Wilson, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2023
I, Keith Stammer, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
