MINUTES
Board of Directors Meeting
Jasper County Emergency Services
December 1st, 2023
Chairman Harrison called the meeting to order 12:05 p.m. Meeting was held at the Carthage City Hall, 326 Grant St. Carthage, MO 64836 as per public notice. In addition to Chairman Harrison, Carl Francis, Bill Hawkins, Greg Dagnan, and Dan Stanley.
Representing staff – Office Support Clerk (OSC) Amber Madison, Interim Executive Director (IED) Brandon McClintock, Systems Manager (SM) Steven Williams and Training Coordinator (TC) Chelsea Finn.
No Representing Public
Review and Action of Meeting Minutes
Open and closed Meeting minutes for November 7th, 2023, were reviewed.
Director Stanley motioned to approve the open and closed meeting minutes for November 7th, 2023. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today are $70,584.78.
The checkbook balance after payment of bills will be $35,666.61.
Accounts receivable balance: $22.90.
The Money Market account balance is $150,000.00.
The Sweep Account balance is: $6,578,264.20.
Director Dagnan motioned to approve the financial report and payment of bills. Director Hawkins seconded the motion. Vote: 5-0. The motion was adopted.
Committee Reports
No discussion
Committee Reports
See Attached Report
IED McClintock advised the Board that we are starting the remodeling project on the center. He advised the Board that we will be dispatching out of the EOC during this time.
Unfinished Business
Countywide Public Safety Radio System –
- Radio Rack Consolidation
IED McClintock advised the Board that Jon Ayres and his team have completed the work in the server room.
- MOU TRS, MOSWIN, and Joplin
IED McClintock advised the Board that the MOU’s are still outstanding.
- Financing/Interest on Equipment and Services not needed.
IED McClintock went over the financing sheet for the Motorola project.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.
AT&T Disputes
IED McClintock advised the Board that we have one dispute out of the four resolved for now with AT&T. We are also working on consolidating AT&T bills.
Emergency Police Dispatch (EPD) Implementation
IED McClintock advised the Board that we had Priority Dispatch come back to the center because the last instructor was let go. Everything is still on track, and we will continue to implement EPD as planned.
New Business
HVAC / RFP
IED McClintock advised the Board that our heat has quit working at JASCO. The west unit has gone out and the unit in the middle was frozen. The heating and air company advised that there is a leak inside the unit, we were out of freon. The middle unit has been re-charged and the west unit has been shut off. The heating and air company advised that it is time to replace the units. They are over 15 years old, and it will be hard to find parts. Brandon advised the Board that we have spent several thousands of dollars on the units each year. He advised the Board that we have purchased several heaters and placed them throughout the Administrative Offices and lobby. The Board agreed that we need to replace the HVAC system.
Director Stanley motioned to put a Request for Proposal (RFP) together for replacing the entire HVAC System. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.
Bank Pledge/Country Club
IED McClintock advised the Board that Southwest Missouri Bank security pledge, being held by Country Club Bank as of November 8th, 2023, with a face amount of $5,000,000.00 and a market value of $2,439,535.30.
Director Dagnan motioned to approve the Country Club Bank Pledges. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
2024 Election JCESB Candidacy
IED McClintock advised the Board that Candidacy filing will be December 5th – December 26th, 2023. Board members and new candidates will need to file at the Center.
Sparklight Internet Service/ AT&T Fiber Circuit Cost
IED McClintock advised the Board that our contract with Sparklight is up. Brandon stated that we could renew the contract and change the amount of fiber for possibly a lower rate. The Board agreed to accept the 5-year contract with AT&T and a 3-year contract with Sparklight. Brandon will bring back the contracts at the next meeting for signature.
Budget Amendment 2023
IED McClintock went through the 2023 budget and during the conversation the Board agreed for the amendment to be presented in January after the year has been completed.
Chairman James Harrison left the meeting at 12:33 p.m.
Wage Scale 2024
IED McClintock went over the wage scale that was presented to the Board. Director Dagnan commended Brandon on his work on the wage scale because it doesn’t have the gap like in previous years. Director Francis stated that he is not in favor of giving raises to the employees that answer the phone. Francis stated that an officer on the streets shouldn’t be paid less than a dispatcher answering phones, he also did not want the discussion of pay increases to come up again in the future. The Board discussed several different wages in and around Jasper County. The Board agreed to approve the wage scale as presented with the green header with the starting wage of for a Telecommunications Officer at $17.66/hr.
Director Dagnan motioned to approve the wage scale for 2024 starting at $17.66/hr. Director Hawkins seconded the motion. Vote: 4-0. The motion was adopted.
Budget 2024
IED McClintock explained and went through the 2024 budget with the Board members and advised them of new costs that are in the budget due to the radio project, increase in insurance costs, the million dollars for contingencies. Also, the parking lot, building maintenance/HVAC expenses are listed in the budget. The Board advised to put $60,000.00 back into the budget for the purchase of a new Executive Director vehicle. Brandon went language line changes, sweep interest, and the Motorola payment.
Director Francis motioned to approve the green header 2024 budget as presented with the addition of $60,000.00 for the Executive Director vehicle as discussed. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Hawkins – In Favor
Dagnan – In Favor
Stanley – In Favor
At 1:08 p.m. IED McClintock, SM Williams, OSC Madison and TC Finn stepped out of the meeting.
At 1:48 p.m. Director Dagnan motioned to come out of closed session. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted.
Vote: Francis – In Favor
Hawkins – In Favor
Dagnan – In Favor
Stanley – In Favor
Director Francis motion to offer the Executive Director job to Lisa McCool-Rataczak with the following stipulations: The starting pay will be $85,000 with Chairman Harrison having the authority to negotiate up to $95,000 if there is good reason. Lisa will be offered maximum benefits, including health, sick, vacation, and retirement. Chairman Harrison has the authority to negotiate if Lisa will be a contract employee or if there will be no contract. Chairman Harrison is asked to negotiate the start date. Director Stanley seconded the motion. Vote 4-0. The motion was adopted.
Director Dagnan motioned to offer Brandon McClintock the job as Deputy Director with a salary as close to what he is currently making as interim director without losing any money from this interim salary. Director Hawkins seconded the motion. Vote 4-0. The motion was adopted.
At 1:49 p.m. Director Dagnan motioned to adjourn. Director Stanley seconded the motion. Vote: 4-0. The motion was adopted. Meeting adjourned.
The next Board Meeting is scheduled for Tuesday, January 2nd, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, Greg Dagnan, Director ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for___________________________. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Dan Stanley, Director __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for ___________________________. They have been reviewed and are accurate.
