MINUTES
Board of Directors Meeting
Jasper County Emergency Services
January 9th, 2024
Chairman Harrison called the meeting to order 12:04 p.m. Meeting was held at the Carthage City Hall, 326 Grant St. Carthage, MO 64836 as per public notice. In addition to Chairman Harrison, Tim Wilson, Carl Francis, Bill Hawkins, Greg Dagnan (12:29pm), Dan Stanley, and Keith Stammer via conference call.
Representing staff – Office Support Clerk (OSC) Amber Madison, Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, and Systems Manager (SM) Steven Williams.
No Representing Public
Review and Action of Meeting Minutes
Open and closed Meeting minutes for December 1st, 15th, and December 19th, 2023, were reviewed.
Director Stanley motioned to approve the open and closed meeting minutes for December 1st, 15th, and December 19th, 2023. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Total bills submitted for approval today are $188,582.40.
The checkbook balance after payment of bills will be $15,180.69.
Accounts receivable balance: $0.00.
At 12:06 pm Chairman Harrison stepped out.
The Money Market account balance is $150,000.00.
The Sweep Account balance is: $7,369,416.63.
At 12:08 pm Chairman Harrison stepped back into the meeting.
Director Wilson motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Committee Reports
No discussion
Executive Director and Department Status Report
See Attached Report
ED Lisa Rataczak advised the Board that she would like to switch our Phillips 66 fuel card to the WEX fuel card. The WEX fuel card refunds taxes to the account balance. The Board agreed and approved for JASCO to switch to the WEX fuel card. ED Rataczak also requested to change to a Sam’s Credit Card instead of a Walmart credit card. The Board approved the switch from Walmart Credit to Sam’s Credit Card. The Board also discussed that Lisa McCool-Rataczak would need to be added to all of Jasper County Emergency Services financial accounts, and safety deposit boxes. The Board also agreed that Brandon McClintock would need to remain or be added to all financial accounts and safety deposit boxes. The Board advised that the previous Executive Director, April Tarrant Ford, would need to be removed from all financial accounts and safety deposit boxes for Jasper County Emergency Services.
Director Stanley motioned to approve the removal of April Tarrant Ford from all Jasper County Emergency Services accounts including Southwest Missouri Banks Checking account, Money Market account, Sweep account, Payroll account, SMB Visa Credit card, Phillips 66 Fuel Card, Walmart Community Credit Card, Sam’s Club Card, and the Safety Deposit box. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
Director Wilson motioned to approve to add Lisa McCool-Rataczak to all Jasper County Emergency Services accounts including Checking, Money Market, Sweep, Payroll, SMB Visa Credit card, Phillips 66 Fuel Card, Walmart Community Credit Card, Sam’s Club Card, and the Safety Deposit box. Director Stammer seconded the motion. Vote: 6-0. The motion was adopted.
Director Wilson motioned to approve to keep/add Brandon McClintock to all Jasper County Emergency Services accounts including Checking, Money Market, Sweep, Payroll, SMB Visa Credit card, Phillips 66 Fuel Card, Walmart Community Credit Card, Sam’s Club Card, and the Safety Deposit box. Director Francis seconded the motion. Vote: 6-0. The motion was adopted.
DD McClintock advised the Board that we have been receiving threatening phone calls from a male subject that is upset with the Jasper Police Department. Brandon also advised the Board that our call volume has increased, and we are 92% compliant with only 8% not compliant for our medical calls.
Systems Manager Report
SM Williams advised the Board that we have received the NEPA and Geo studies and the only recommendation was to put some type of device to keep birds away from the tower to reduce bird strikes for the air traffic in the area. Steven also advised the Board that another person is buying the 30 acres around our 43-highway site. The new owner has asked if he would be allowed to run cattle on our land or mow it. The Board agreed that we would not let cattle on the property. We will discuss mowing at another meeting. Steven advised the Board that the easement for the Sarcoxie site is off on the drawing, 15 extra feet was added to the already 20-foot easement. Motorola and Pyramid are working together to fix this issue. Steven advised if there is a cost, the expense would not be JASCO’s. Steven advised the Board that the HVAC unit for the server room has gone out now. We have temporarily installed air conditioner units in the server room until it can be repaired.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.
Unfinished Business
Countywide Public Safety Radio System –
- MOU TRS, MOSWIN, and Joplin
DD McClintock advised the Board that the MOU between MOSWIN and JASCO is ready for signature. The Board reviewed the MOU.
Director Francis motioned to approve the MOU between MOSWIN and JASCO as presented. Director Wilson seconded the motion. Vote: 6-0. The motion was adopted.
- Financing/Interest on Equipment and Services Not Needed
Nothing to discuss currently.
- Console furniture replacement
Nothing to discuss currently.
AT&T Disputes
DD McClintock advised the Board that we have one dispute left with AT&T.
Emergency Police Dispatch (EPD) Implementation
DD McClintock advised the Board that we have Emergency Police Dispatch protocol training scheduled this week. The academy is also going to recognize JASCO for their outstanding progression during the implementation of EPD.
AT&T 5 Year Contract
ED Rataczak went over the 5-year contract with the Board. The 5-year contract would lock our price for 1g of data at $750.00 per month. The Board agreed to accept and have Chairman Harrison sign the agreement.
2024 Election JCESB Candidacy
DD McClintock advised the Board that the current Board members that are running will be Bill Hawkins and Dan Stanley. Bill Hawkins’ seat will be for a two-year term and Keith Stammer’s position will be a write in vote.
Carl Junction Police Department Consolidation
DD McClintock and the Board discussed dispatching services for Carl Junction Police Department. The Board agreed to provide our dispatching services to Carl Junction Police Department at no cost. Carl Junction would be responsible for any equipment costs on their end as mentioned in previous meetings.
Director Francis motioned to approve the consolidation of Carl Junction Police Department. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
New Business
Southwest Missouri Bank – Account Changes/Updates
Discussed and approved earlier in the meeting.
2023 Budget Amendment
ED Rataczak presented the budget amendment report to the Board. (see attached) The items that are highlighted in red were over budget, and the items that are highlighted in green were below budget.
At 12:29 pm Director Dagnan arrived at the meeting.
Director Wilson motioned to approve the 2023 budget amendment as presented. Director Hawkins seconded the motion. Vote: 7-0. The motion was adopted.
Policy Updates/Modifications
DD McClintock advised the Board that we are going through our policies/sops/handbook. We are updating and adding these policies to our online software Frontline. DD McClintock advised the Board that he has 50 different policies that need to be approved. The Board and DD McClintock went over the changes to the policies that were presented. Changed included, but not limited to Deputy Director, CTO, sick time, cyber security, Aladtec, VOYA, planning sessions, and evaluations.
Director Stanley motioned to approve the changes and updates to the policies that were presented. Director Francis seconded the motion. Vote: 7-0. The motion was adopted.
At 12:38 Director Wilson motion to adjourn. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, February 6th, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for January 9th, 2024. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for January 9th, 2024. They have been reviewed and are accurate.
