MINUTES
Board of Directors Meeting
Jasper County Emergency Services
February 6th, 2024
Chairman Harrison called the meeting to order 12:00 p.m. Meeting was held at the Carthage Fire Station 2, 3000 S. Main Street. Carthage, MO 64836 as per public notice. In addition to Chairman Harrison, Tim Wilson(12:08pm), Carl Francis(12:01pm), Bill Hawkins, Greg Dagnan, Dan Stanley, and Keith Stammer(12:08pm).
Representing staff – Office Support Clerk (OSC) Amber Madison, Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, and Systems Manager (SM) Steven Williams.
Representing Public – Jasper County Sherriff Randee Kaiser, and Alan Talkington with TUSA Consulting.
Review and Action of Meeting Minutes
Open Meeting minutes for January 9th, 2024, were reviewed.
Director Stanley motioned to approve the open meeting minutes for January 9th, 2024. Director Dagnan seconded the motion. Vote: 4-0. The motion was adopted.
Public Comment and Correspondence
No comment.
At 12:01pm Carl Francis arrived at the meeting.
Financial Report and Payment of Bills
Total bills submitted for approval today are $85,084.57.
The checkbook balance after payment of bills will be $5,046.28.
Accounts receivable balance: $22.90. (Record request)
The Money Market account balance is $150,000.00.
The Sweep Account balance is: $7,072,139.14.
Director Dagnan motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
Committee Reports
No discussion
Executive Director and Department Status Report
See Attached Report
ED Lisa Rataczak advised the Board that we have put in an application for the WEX Fuel card, and that we are just waiting for the cards to be shipped. Deputy Director McClintock advised the Board that we have one employee quit and one employee starting in February. He advised that our call volumes are down and that Prepared 911 was used for the first time for a live call.
Systems Manager Report
SM Williams advised the Board that the FAA has said that we are going to have to decrease the height of the tower at the 43-highway site. We have been assured by Motorola that we will still have the same coverage, even though we are going from 350ft tall to 320ft tall. Williams advised the Board that Highway Patrol has started working on their tower. We are going live with DUO 2-factor within the next 2 weeks. Cameras are installed and the server room access door project is complete.
Unfinished Business
Countywide Public Safety Radio System –
MOU TRS, MOSWIN, and Joplin
DD McClintock advised the Board that the MOU between MOSWIN and JASCO is ready for signature. James signed the agreement.
Sarcoxie Tower Site Entrance/Access
ED Rataczak advised the Board that we are working through the drawings with the Mayor of Sarcoxie because there is an issue with the easement. We have a 20-foot easement right now, but Motorola is advising that they will need another 15 feet. Alan with Tusa assured the Board that 15 feet would not make a difference.
At 12:08 pm Tim Wilson and Keith Stammer arrived at the meeting.
MSHP Tower Survey
ED Rataczak advised the Board that we will need to have a survey completed for the MODOT tower. We must have a 3-foot-wide path surveyed for fiber optics. Alan Talkington stated that we need to have the survey to run fiber from MSHP to JASCO. This would help and make sure that no damage or property lines are incorrect.
Director Francis motioned to complete the survey for the 3-foot-wide path from JASCO to MSHP. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
Overtime Compensation
Office Support Clerk Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.
Jail Site
Alan Talkington advised the Board that we are coming up with some issues where the Jail tower is. He advised that there used to be a tower there before and there should have been an environment study and a historical study done when the new tower went in, however it has not been found. The site could be a historical landmark due to its location. If we proceed and later find out that it is in a historical district then we could get fines, and we would be responsible for the costs. The Board discussed this and reached out to a couple of historian committee members, and they stated that the site is not a historical site, but Alan advised the Sherriff he would need to provide the EPA testing that were completed when they did the remodel and built the tower. Sherriff Randee Kaiser will check and try to find the test results and he will provide them to JASCO/TUSA.
At 12:23pm Director Dagnan & Stammer stepped out of the meeting.
Chairman Harrison contacted Robin Harrison and she will check and see if the jail site is in the Historian site. Alan asked the Sherrif if they could take the cross members out when they put the trailer in and then put the cross members back as soon as the trailer is inside where it needs to be. Alan advised the Sherriff that he would get all the details from Pyramid.
At 12:23pm Director Dagnan & Stammer stepped back into the meeting.
Director Dagnan stated that the site is not in the Historian District, and he would get the historian map to TUSA. Alan advised that an environmental study would need to be completed. The Board agreed to go ahead and have the contractor go ahead and proceed and ask the health department about permits and requirements.
Emergency Police Dispatch Implementation
ED Lisa Rataczak stated that the Quality Assurance Unit has been consolidating procedures and policies for the implementation of EPD. The employees have finished ProQA training.
Carl Junction Police Department Consolidation
ED Lisa Rataczak advised the Board that Carl Junction is just waiting on Netmotion licenses. We are meeting with CJPD tomorrow at 1500hrs to discuss the consolidation process.
Southwest Missouri Bank Account Signatures
OM McClintock just advised the Board that he needed to have Chairman Harrison, Carl Francis and Dan Stanley sign the paperwork from Southwest Missouri Bank Account. (signatures were obtained)
New Business
Surplus
Systems Manager advised the Board of the surplus items. Williams advised the Board that McDonald County 911 would like to purchase the consoles for $2,000.00 each. They would pay $20,000.00 for all 10 consoles; this includes them picking up the items.
At 12:47pm Sherriff Kaiser left the meeting.
Director Wilson motioned to accept the surplus list and to accept the $20,000.00 offer from McDonald County 911 for the 10 consoles. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
HVAC Engineering Proposals
DD McClintock advised the Board that we had another HVAC unit go down, in the server room. McClintock went over the quotes to put two mini splits in the server room. He advised that we would use this for the primary heating/cooling source for now and when the new HVAC system is in place it would be used for a backup heating/cooling source. DD McClintock also went over the quotes from the engineering firms. The Board agreed to forgo the engineering firm for this project and to start advertising and accepting bids for the new HVAC system.
Director Wilson motioned to approve the installation of the mini splits up to $24,100.00. Director Dagnan seconded the motion. Vote: 7-0. The motion was adopted.
Director Wilson motioned to forgo the RFP process and proceed to advertise for bids for the HVAC system. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
Property Fence Proposals
SM Williams went over the quotes for replacing the trash can containment area and putting up a new fence on the north side of the property. Williams advised the Board that we might have to put the fence on the neighbor’s property. If we do, then we would put an agreement together and have it signed.
Director Wilson motioned to accept the bid from MW Fence because it had covered all scope of work needed for the project. Director Stammer seconded the motion. Vote: 7-0. The motion was adopted.
NexGen911 State Grant
ED Rataczak advised the Board that we will not be going after the NexGen 911 State grant. (no discussion)
Southwest Missouri Bank Pledge
ED Rataczak read the pledge held by Southwest Missouri Bank and pledge by Country Club bank. She also advised the Board that SMB needed to release two pledges that were held on our Money Market account.
Director Francis motioned to approve the release of the two pledges from SMB. Director Stanley seconded the motion. Vote: 7-0. The motion was adopted.
March JCESB Meeting Date
OSC Madison advised that we would need to move the March meeting, due to training in St Louis.
The march meeting will be held on March 12th, 2024, at noon.
The meeting ended at 1:25pm. (no motion to end needed)
The next Board Meeting is scheduled for Tuesday, March 12th, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, James Harrison, Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for February 6th, 2024. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for February 6th, 2024. They have been reviewed and are accurate.
