MINUTES

Board of Directors Meeting

Jasper County Emergency Services

April 2nd, 2024

Vice Chairman Wilson called the meeting to order at 12:04 p.m. Meeting was held at the Carthage Fire Station 2, 3000 S. Main Street Carthage, MO as per public notice. Present in addition to Vice Chairman Wilson, Keith Stammer, Bill Hawkins, Greg Dagnan and Dan Stanley.

Representing staff – Operations Manager (OM) Amber Madison, Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, and Systems Manager (SM) Steven Williams.

Representing Public – None

Review and Action of Meeting Minutes

Open Meeting minutes for March 12th, 2024, were reviewed.

Director Dagnan motioned to approve the open meeting minutes for March 12th, 2024. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.

Public Comment and Correspondence

No comment.

Financial Report and Payment of Bills

The sales tax deposit for February was received on March 8th, 2024, in the amount of $439,369.92. We have not received the sales tax check for March or April.

Total bills submitted for approval today are $60,322.77.

The checkbook balance after payment of bills will be $8,526.08.

Accounts receivable balance: $0.00.

The Money Market account balance is $150,000.00.

The Sweep Account balance is: $7,694,316.02.

Director Stammer motioned to approve the financial report and payment of bills. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.

Committee Reports

No discussion

Executive Director and Department Status Report

ED Lisa Rataczak advised the Board that she re-submitted paperwork for an EIN.

Deputy Director Report

DD McClintock advised the Board that we have lost two employees, and we are losing the Training Coordinator. Brandon advised the Board of our call volumes and that we have met our compliance requirements for ACE reporting. DD McClintock advised the Board that the HVAC system in the server room is complete and that Satterlee has started work on the buildings HVAC system.

Systems Manager Report

SM Williams advised the Board that the privacy fence at JASCO is complete. Williams also advised the Board that he will be meeting with agencies about the new server that needs to be purchased.

Unfinished Business

Countywide Public Safety Radio System –

MOU TRS, MOSWIN, and Joplin

ED Rataczak advised the Board that we are still waiting on the MODOT easement information from MSHP for the MOU.

Highway 43 Site

SM Williams advised the Board that Pyramid is no longer the contractor for the project. Mission 1 is the new contractor. Mission 1 has advised that they are pushing dirt tomorrow and that they brush hogged the site due to tall grass.

MSHP Tower Survey

Nothing to report.

Sarcoxie Tower Site Entrance/Access

SM Williams advised that we have an $18,000.00 savings from Liberty Utilities because they were able to work the project out and not charge JASCO any fees for service at the Sarcoxie Tower Site. Williams requested if we could remove old equipment that is not needed when we have a climber climbing the Joplin site tower. The Board agreed to have the climber take down the cables that are not needed. Williams advised the Board that he has been checking prices and found a drone for tower inspections. Steven went over the specs and prices for the drone. DJI seems to be the drone that would fit our needs best. It is $6,100.00 and we would need to have insurance, and runners. Steven stated that we would have himself and our 2-systems specialist certified to fly the drone. We would use the drone to check towers.

Director Stammer motioned to approve the purchase of the drone, insurance and the cost for certifications for the pilots. Director Dagnan seconded the motion. Vote: 5-0. The motion was adopted.

ED Rataczak advised the Board that we would need to replace our lawn mower for the center, and we might need to purchase a tractor for the tower sites. Lisa went over prices for lawn mowers that were collected by steven Williams. The Board discussed the prices and specifications on the lawn mower for the Center and advised that they would approve a 48inch cut zero turn lawn mower for the center.

Director Stammer motioned to approve the purchase of the lawn mower under $5,000.00. Director Hawkins seconded the motion. Vote: 5-0. The motion was adopted.

Fiber Installation between Jasco/MSHP Tower

SM Williams advised the Board that we have 3 quotes for fiber, this will finish the connection from MSHP to JASCO. Steven went over the quotes with the Board. The Board discussed and advised us to use TEC.

Director Stanley motioned to approve and accept the quote for fiber from TEC. Director Stammer seconded the motion. Vote: 5-0. The motion was adopted.

Overtime Compensation

Operations Manager Madison advised the Board that nothing has changed, and there is no cause for any concern of mistreating the temporary policy. The Board approved continuing the overtime compensation policy.

Carl Junction Police Department Consolidation

We went live on April 1st 2024.

Server Room Back-up HVAC

Stated previously.

Property Fence

Stated previously.

HVAC Replacement Progress

Stated previously.

New Business

Joplin Tower Site Equipment Removal

Stated previously.

National Telecommunicators Week Resolution 2024-01

ED Rataczak read the resolution to the Board for NTW

Director Stanley motioned to approve and accept the National Telecommunicators Week Resolution 2024-01. Director Hawkins seconded the motion. Vote: 5-0. The motion was adopted.

2023 Audit

OM Madison advised the Board that the audit for Jasco 2023 financials has been completed and we are just waiting on the report to be completed.

Policy Updates / Modifications

DD McClintock advised the Board that we have a few policy updates. McClintock went over the changes with the Board.

Director Dagnan motioned to approve and accept the changes to the policies as presented. Director Stammer seconded the motion. Vote: 5-0. The motion was adopted.

Grounds & Maintenance

Willams and Rataczak went over the prices for the purchase of a new tractor and accessories. The Board declined the purchase of a new tractor due to the price. OM Madison showed the Board a Kubota tractor that had accessories included for $15,000.00. The Board looked at the tractor and discussed that the tractor was sufficient for what we needed it for.

Director Stanley motioned to approve the purchase of the used Kubota Tractor that was presented. Director Hawkins seconded the motion. Vote: 5-0. The motion was adopted.

Trash Service

OM Madison advised the Board that we switched trash companies because of missed trash pickups. The new price for the trash did have an increase, so we will need a budget amendment at the end of the year for the waste account.

JCSEB Ceremony

ED Rataczak and the support staff thanked the current Board members. The Board members were presented with a plaque of recognition and thanks.

The meeting ended at 12:45pm. (no motion to end needed)

The next Board Meeting is scheduled for Tuesday, May 7th, 2024, at 12:00 p.m.

On the________ day of ________________2024

I, Tim Wilson, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for April 2nd, 2024. They have been reviewed and are accurate.

On the ________day of_________________2024

I, Dan Stanley, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for April 2nd, 2024. They have been reviewed and are accurate.