Chairman Dagnan called the meeting to order at 1:03 p.m. The meeting was held at the Jasper County Emergency Services Center at 13870 Dispatch Lane Carthage, MO as per public notice. Present in addition to Chairman Dagnan, Director Brandy Corum, Director Dan Stanley, Director Bill Hawkins, Director Steve Weaver, and Director Jeremiah Norton.
Representing staff –Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, Systems Manager Steven Williams, and Training Coordinator Angela Russell.
Review and Action of Meeting Minutes
Open meeting minutes for November 08th, 2024, open session and closed session, were reviewed. Director Corum noted that a correction needed to be made on page 2 changing “Director Williams” to “Director Hawkins”.
Director Norton motioned to approve the open session meeting minutes for November 8th, 2024, with the correction, and to approve the closed session meeting minutes from November 8th, 2024, as presented. Director Corum seconded the motion.
Vote: 6-0. The motion was adopted.
Chairman Dagnan noted that a request to amend the agenda was received from ED Rataczak, requesting to add the Officers Crime and Fidelity Bond Renewal that was received the previous afternoon.
Director Norton motioned to amend the agenda as requested. Director Hawkins seconded the motion.
Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
Correspondence was received from APCO International regarding frequency coordination. Concurrence was requested for frequency 154.235 from license WPKM973. It was noted that if interference was an issue, Carroll County Arkansas would have to correct the issue and concurrence could be discontinued.
Director Corum motioned to approve the request for concurrence for frequency 154.235. Director Peavler seconded the motion.
Vote: 6-0. The motion was adopted.
No public comment.
Financial Report and Payment of Bills
Financial Report and payment of bills prepared and read by ED Rataczak
The sales tax deposit for October was received on November 7th, 2024, in the amount of
$483,842.09. Total bills submitted for approval today: $207,554.43. The checkbook balance after payment of bills will be: $15,988.17. Accounts receivable balance: $23.40 (Records Request)
The Money Market account balance is: $150,000.00.
The Sweep Account balance is: $9,469,014.00.
The Payroll Account balance is: $25,439.64
Vote: 6-0. The motion was adopted.
Executive Director and Department Status Report –
ED Rataczak advised the Board that Cards Waste Service has not reached back out to JASCO in reference to the “late payment”. DD McClintock advised the Board that we had one trainee that has resigned.
Unfinished Business
Countywide Public Safety Radio System
SM Williams gave the Board several updates in reference to the radio project including: – We are still meeting weekly with Motorola, MOSWIN, Springfield/Greene County TRS Board, and the City of Joplin. In-person meetings are on the first Wednesday of the month and virtual meetings are on all other Wednesdays. Blackcat & Belle Center Tower – The RP was published on Monday Oct 15th. The proposal timeline is that proposals are due Fri, Dec 13th @ 1500hrs, vendor oral presentations are to be determined. Three consoles have been installed in dispatch and have been in service for the burn in. There have been some growing pains with using the new consoles after Motorola scheduled user training after we started burn in. There have also been some audio issues with the new wireless bases. This seems to be an issue with more than our agency. Motorola has changed Subcontractors due to inadequate performance. NRoute will no longer be performing the work for installations and will be replaced by MCA out of Springfield, MO. There were several issues noted with the installation of the Carthage PD mobile radios that included voiding the warranty of the 27-circuit fused 911 timers in each car, these were 5-year warranties.
Sarcoxie Fence
SM Williams advised the Board Jake Shields will start on the fence around December 18th.
Highway 43 Storage Building
SM Williams and ED Rataczak advised that the agreement for the storage building is still with the Attorney at this time.
Wages & Benefits
DD McClintock advised the Board that the following policies have been updated for the wages plan that was previously presented. Sick Leave P1-S51 Removing Notification of 2-hour notice of sick – align more with leave policy to read ‘whenever possible when using sick time’. Removing 80-hour rule – After 80 hours of sick leave employee will forfeit first 4 hours of sick leave pay and bank the 4 hours sick. Change the policy to allow the employee to use earned sick leave, once sick leave is exhausted, vacation time will be used in place of sick leave. Employee who exhausts leave will be required to provide a doctor’s note on the first occurrence. One the first occurrences of exhausted leave will result in disciplinary action (rolling 12-month period). Employee will be charged and paid straight time for all hours called in for the employee’s schedule shift. P1-S43 Exhausted Leave Balance- Excluding banked holidays. P1-S37 Wellness Incentive- Updated to include the $30.00 monthly wellness incentive. Qualifications to be eligible for wellness incentive reimbursement. P1-S47 Holidays-Updated to include 2 floating holidays, Juneteenth, and moved employees Birthday holiday. Included language on how to request time off for floating holidays in advance. Holiday hours banking option. Part-time employees who work the holiday receive time and a half pay. P1-S53 Vacation- Added admin vacation accrual for years of service. P1-S58 Center Staff Retention- Included Longevity Pay Benefits, Retro pay for current employees (last years of service Longevity Benefit). Employee with 12 years of service would receive the 10-year Longevity Benefit.
Director Corum motioned to approve the wage scale plan previously presented, and the policy amendments effective 01/01/2025 except for the sick leave policy which will go into effect immediately. Director Peavler seconded the motion.
Vote: 6-0. The motion was adopted.
New Business
Officers Bond
The renewal of the Officers Bond for a period of 01/12/2025-01/12/2028 will be in the amount of $2,949.00 with Southwest Agency Inc.
Director Stanley motioned to approve the renewal of the Officers Bond for the three-year term. Director Norton seconded the motion.
Vote: 6-0. The motion was adopted.
2024 Budget Amendments
ED Rataczak requested that the 2024 Budget Amendments be placed on the agenda for the December 30th, 2024, meeting. The Board agreed to consider the amendments at that time.
Motorola Lease Payment
ED Rataczak requested to pay the upcoming Motorola Lease Payment in the amount of payment Interest in the amount of $1,261,532.90 and $216,151.83 principal for a total of $1,477,684.73 due December 15th to be paid by staff through ACH transfer.
Director Peavler motioned to pay the Motorola payment that is due. Director Norton seconded the motion.
Vote: 6-0. The motion was adopted.
IP Pathways Quote
IP Pathways quote $7,400.00 for total tech plus a onetime fee of $5,945.71 this is our current IT provider, however the long-time technician that is familiar with JASCO equipment has left the company, requiring a tech from Kansas City to respond until he is replaced.
Stronghold Data Quote
Stronghold Data Monthly $896.00 for Office365 and email, $6,398.75 IT services for existing hardware, $2,066.03 to purchase Firewall Appliance, and $8,440.00 onetime fee for setup.
Director Stanley motioned to approve Stronghold Data as the new IT contracted company beginning in January 2025. Director Norton seconded the motion.
Vote: 6-0. The motion was adopted.
2025 Proposed Budget
ED Rataczak asked the Board to consider Firstnet phones to replace the stipend for the non-contract administrative employees. The Board requested that the changes be made to the proposed budget for their review.
Next Board meeting discussion next meeting to be held December 30th, 2024, at 1:00 p.m.
At 2:07 p.m. Director Peavler motioned to adjourn. Director Stanley seconded the motion.
Vote: 6-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, December 30th, 2024, at 12:00 p.m.
On the ________day of ____________2024
I, Dan Stanley, Director ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for December 30th, 2024. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Brandy Corum, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for December 30th, 2024. They have been reviewed and are accurate.
