Chairman Dagnan called the meeting to order at 12:01 pm. The meeting was held at Jasper County Emergency Services Center at 13870 Dispatch Lane Carthage, MO as per public notice. Present in addition to Chairman Greg Dagnan (CD), Vice Chairman Alvin Peavler (DP), Director Dan Stanley (DS), Director Steve Weaver (DW), and Director Brandy Corum (DC).
Representing Staff –Executive Director (ED) Brandon McClintock, Office Support Clerk (OSC) Catherine Kho, Operation Manager (OM) Amber Madison, Systems Manager (SM) Steven Williams, Quality Assurance Coordinator (QAC) Ellen Biesemeyer, and Training Coordinator (TC) Angela Russell.
Representing Public – Alan Talkington with TUSA, Frank Flaspohler with EMS Legal
Services Review and Action of Meeting Minutes
Open meeting minutes for May 14th, 2025 were reviewed.
Director Peavler motioned to approve open minutes for May 14th, 2025. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence – No public comment
Committee Reports – None
Financial Report and Payment of Bills – Financial Report prepared by OSC Kho and read by ED McClintock
The sales tax deposit for May was received on June 6th, 2025, in the amount of $539,765.07. On April 22nd, 2025, we received Missouri Service Board Cell Phone Sales Tax Revenue in the amount of $13,790.58 for Quarter One 2025. Total bills submitted for approval today: $143,292.63. The checkbook balance after payment of bills will be: $17,587.16. Accounts receivable balance: $42.70, (Records request). The Money Market account balance is: $150,000.00. The Sweep Account balance is: $9,643,489.67. The Payroll Account balance is: $2,434.80.
Director Corum motioned to approve the financial report and payment of bills. Director Peavler seconded the motion. Vote: 6-0. The motion was adopted.
TC Russell left meeting 1206
SM Williams left meeting 1206
TC Russell entered meeting 1207
Committee Reports –
None
Executive Director and Department Status Report – Executive Director report was read by ED McClintock.
ED McClintock advised the Board that Admin continues to make progress on the landscaping refresh. The Memorial Garden is going well; Admin has contacted Trophy House and ordered the plaque for the large stone. Once that is placed, the plaques for the smaller individual stones will be ordered when the design is settled on. May call volume 11,540 total calls of that total, 2,410 were 911 calls. This is a decrease of 4.14% from May 2024. Two full-time trainees and one part-time trainee resigned, and two full-time trainees were fully released to work a console.
OM Madison advised that a Tech Team is being put together. This team will be made up of frontline telecommunicators and support staff that want to find/research new technology at JASCO. Our first project will be a new CAD system. Each member will be involved in CAD demos, meetings, site visits and reference checks. The objective is to create buy in from the team, and to foster and encourage the growth of the team members. Application process closes next week, so finalization will happen after that.
QAC Biesemeyer advised that QA reviews are going as expected. She is getting direct requests from telecommunications officers for reviews and feedback which is nice as she is able to provide feedback directly and get those cases as they come in and will help with following cases after for improvement.
ED McClintock advised that last month it was reported that the Fire Scores were a little low, which was expected, has seen a 4-6% increase from then to now. Medical Scores are ACE Compliant and within those guidelines.
TC Russell advised that even though we have lost those trainees, the ones that are left appear to be strong. They have 3 full time in training and 2 part time still in training. Starting to discuss opening the hiring process in next month or so to keep up with the cycle. That way the team is not overwhelmed by many trainees.
SM Williams returned to meeting 1210
SM Williams advised that Stronghold started the servers and switches have been installed. Stronghold is working on getting everything migrated. Systems will need to complete cabling to finish this project. Servers are in, still waiting on switches (no start date currently). Systems has been working on the CAD2CAD project with Joplin and Newton County. SM Williams and System Tech Pruitt will be going to Drone Operator School at MSSU from June 23 to June 27.
Unfinished Business
Countywide Public Safety Radio System –
Tower Site Updates
SM Williams advised that aside from a couple of agencies, there are not many problems with the sites. ED McClintock advised that the main issue is with Jasper and Golden City Fire communicating with Golden City Tower. SM Williams has updated some of the settings for a portable radio to see if this helps and at this time it appears to do so. SM Williams will reprogram more when available to see if that will help with coverage. We will be starting building testing for the radio project this afternoon. Testing the old portable radios alongside the new programed radio to see if that can help narrow down the problem a bit.
Equipment
SM Williams advised that most of the equipment that was purchased is here. Waiting on a few packages that are shipped to make sure that everything is in. Needing to send a few orders back as they were not the correct unit sent to swap with the correct type. Joplin has mostly been delivered for the mobile radios, except 3 radios.
Joplin New Tower
The Board, Frank and Alan from Tusa discussed the contract for the Joplin tower. Alan spoke about the conversations back and forth between city attorney side and public safety side of Joplin that happened while negotiating the contract and advised that the Public Safety Side was instrumental in getting this passed with the city attorney.
Frank advised that the contract was finally accepted, and the resolution is ready to be accepted and signed. OSC Kho read resolution to the Board of Directors. CD Dagnan called for a motion to approve the resolution.
Director Peavler motioned to sign Resolution 2025-2 for the appointment of Chairman Dagnan as Authorized Agent for the JASCO/Joplin Lease agreement. Director Weaver seconded the motion.
Chairman Dagnan Accept _x_ Reject __
Director Peavler Accept _x_ Reject __
Director Corum Accept _x_ Reject __
Director Stanley Accept _x_ Reject __
Director Hawkins Accept _x_ Reject __
Director Weaver Accept _x_ Reject __
Vote: 6-0. The motion was adopted.
Chairman Dagnan was appointed as Authorized Agent for the JASCO/Joplin Lease agreement per Resolution 2025-2.
Old Infrastructure
ED McClintock stated that FW/FE and old law tower was discussed in prior meeting, and he reached out to see if anyone was interested in any of the equipment. City of Carterville is not interested in Fire West Equipment. Sarcoxie Fire / Fire East Tower Owner Josh Martin is not interested in Fire East Equipment.
Webb City School District may potentially be interested in Fire West and the Law Central Equipment at Oronogo City Hall. No one is interested in Fire East Tower so that will have to come completely down. Webb City School District has contacted Liberty Utilities for responsibility of the Fountain Road (Fire West) electric bill.
Highway 43 Storage Building
ED McClintock advised the Board that the Insurance claim on the Highway 43 Building was approved, and the check was received on 06/03/25 in the amount of $19,510.00. The deductible was reported last month as $1,000.00; the actual deductible was $500.00. Eric Reagan the Contractor has removed the East Wall and the Metal from the roof. Per Eric the project will be completed within 45 days from 6/3/2025.
Consulting/Audits
ED McClintock advised the Board that TUSA has submitted a change order for the coverage testing. Initially the plan was to have the coverage testing completed in two weeks with a total of 4 teams.
Motorola sent 2 teams to complete the testing which extended the testing to a total of 5 weeks. The change order will cover the testing for Tusa to be on-site. Motorola has agreed to cover this cost for Jasco; however, it will be in the form of credit, and they have also agreed to cover the cost of Jasco’s employees performing the testing which is expected to be in the ballpark of $20,000.00. The tech credit will likely be used to cover costs associated with the Joplin Tower Site Equipment. The tech credit will be in the $50,000 range. The money is in the budget to cover the increase of the TUSA costs just needs the change order to cover the increase of costs.
Director Stanley motioned that TUSA Change Order is Signed by Chairman Dagnan. Director Weaver seconded the motion. Vote: 6-0. The motion was adopted.
Alan advised that he has started audit on the AT&T Bills. There are ongoing changes that will be added to a report for the July meeting as he goes through the files sent over for review.
Chairman Dagnan advised the Board to look over the 2024 Audit for approval.
Director Peavler motioned to accept the 2024 Audit as presented. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
SMB Credit Account
ED McClintock advised the Board that SMB contacted Jasco on 06/04/25 regarding a fraud alert on account 3272. This account was closed over a year ago, which was Chairman Harrison, and Director Fords credit card account. The bank was able to confirm the account was indeed closed, but not able to provide details on how the account was re-opened. The account was requested to be closed again, and the charge from Adobe to be disputed. It was also determined account 7103 was not closed and still had an open account status as well. That paperwork has been re-submitted again to the bank to close the account. There was also a charge to that account from QuickBooks for our annual renewal.
New Business:
Budget Amendment(s)
ED McClintock advised the Board that we need to amend GL 60215 Lawn Equipment by adding $278.90 to accommodate a purchase of the following equipment; 2 tower site trimmers (Shindaiwa Brushcutter 40CC handlebar) $429.99 each, 1 Jasco lawn trimmers (Echo 21.2CC Curved Shaft) $239.99, 1 backpack blower for all locations (Echo PB-770T 63.3CC) $549.99. Purchased from The Rental Store in Webb City received a 15% discount on all items. Before discount: $1,649.96 -15% Discount = Total Paid: $1,478.90
Director Corum motioned to amend the General Ledger Account 60215 by the amount of $278.90. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Office 365/Records Request
Chairman Dagnan advised that Board Members should have JASCO email accounts to allow Sunshine Requests to be handled through Microsoft Office 365 account. Each license is $23.00 a month. Provides access to a Jasco Email, and the office 365 suite. This would allow sharing of documents with everyone on the JASCO domain as well as keeping files on the cloud, eliminating any files on physical computers.
OSC Kho spoke about the increase of Sunshine Requests for the Center that has increased over the last few months. Over the last month there has been over 40 different interactions in processing of the Records Requests.
ED McClintock spoke about the possible different reasons for the increase, but this is becoming more common both in the Sunshine Requests and the Subpoena for a presence in Court. In the past two weeks, JASCO has been Subpoenaed twice for court in reference to records.
Frank spoke about how if both attorneys on the case agree, a business affidavit can be used in lieu of JASCO having to appear in court for submitting of the 911 records. This is something that he can draw up for JASCO, to have available to give out with requested records when they come in from court. Call takers might still be subpoenaed to court. Frank advised that JASCO gives estimated costs when taking records requests, as this can help weed out some of the requests.
ED McClintock inquired about going to flash drives and if JASCO can move to using that for records requests.
Frank advised ED McClintock to charge a minimum deposit of lowest hourly rate of employee who has access to the records to use as a baseline rate for every request form submitted. Then on top of that rate charge, add hourly processing charge for the processing time if it takes more than the initial hour. If they want it printed, charge page cost. If they want a flash drive or CD, charge the purchase cost of the media.
Frank advised that some Statues might be changing that will amend sections in medical records allowing differences in charges for those records. He recommends that the lower rate is charged to keep it universal and clear on charges.
Director Hawkins left to meeting 1249
Director Hawkins returned to meeting 1253
Chairman Dagnan advised that he wants to see a Sunshine Request Policy written up and approved by Frank to keep it consistent when processing the requests. The Board agreed.
ED McClintock asked Frank if a citizen were to call in and request a file, are we within reason to ask for copy of ID to file with the request to show who JASCO released the files to. Frank advised that he thinks that is fine and have them sign something when they pick it up. ED McClintock asked for clarification on 610.100.4. Frank advised to have people who fall under the section to sign an affidavit when they pick up the records. This would help limit the liability for JASCO.
Board agreed to go forward on Office 365 while trying to see if there are any different cheaper options for website only and how it will work with duo security.
ED McClintock advised that these emails will be on JASCO’s website for access to the public. Board agreed to this, as they are an elected official.
At 12:59 p.m. Director Corum motioned to adjourn. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Next Board Meeting set for Wednesday July 16th at 12:00 p.m.
On the________ day of ________________2025
I, Greg Dagnan, Chairman ___________________________certify these Jasper County Emergency
Services Board Meeting Minutes for__June 11th, 2025_________. They have been reviewed and are accurate.
On the ________day of_________________2025
I, Brandy Corum, Secretary __________________________ attest the Jasper County Emergency
Services Board Meeting Minutes for __ June 11th, 2025_________. They have been reviewed and are accurate.
