Chairman Dagnan called the meeting to order at 12:00 p.m. The meeting was held at the Jasper County Emergency Services Center at 13870 Dispatch Lane Carthage, MO as per public notice. Present in addition to Chairman Dagnan, Director Brandy Corum, Director Dan Stanley, Director Bill Hawkins, Director Steve Weaver, and Director Jeremiah Norton.
Representing staff –Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, Operations Manager (OM) Amber Madison, Systems Manager Steven Williams, Training Coordinator Angela Russell, and Quality Assurance Coordinator Ellen Biesemeyer.
Review and Action of Meeting Minutes
Open meeting minutes for October 10th, 2024, were reviewed.
Director Norton motioned to approve the open meeting minutes for October 10th 2024. Director Stanley seconded the motion. Vote: 6-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Financial Report and payment of bills prepared and read by ED Rataczak
The sales tax deposit for September was received on October 7th, 2024, in the amount of $467,865.72.
Total bills submitted for approval today: $84,476.54.
Checkbook balance after payment of bills will be: $14,352.48. ED Rataczak advised the Board that there has been a duplicate deposit that was entered in QuickBooks and has been corrected, the amount was $15,000.00, the error occurred with the purchase of the Kubota Tractor.
Accounts receivable balance: $2,259.50 (NetMotion cost share)
The Money Market account balance is: $150,000.00.
The Sweep Account balance is: $9,741,470.14
The Payroll Account balance is: $22,783.44
Director Hawkins motioned to approve the financial report and payment of bills. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
Executive Director and Department Status Report –
ED Rataczak advised the Board that Cards Waste Service has not reached back out to JASCO in reference to the “late payment”. DD McClintock advised the Board that we had one trainee that has resigned.
Unfinished Business
Countywide Public Safety Radio System
SM Williams gave the Board several updates in reference to the radio project including: the 43-highway tower site is live with no issues, issues at the jail have been completed, and that we have a site visit for the new tower site scheduled. We have started console installs in the comm room and we plan to do a “burn in” period on November 18th. We will have CJFD and CFD on the new system for the burn in period. SM Williams also updated the Board with a need for redundant internet, he advised the Board that he has a meeting with AT&T on November 14th to discuss redundancy.
Sarcoxie Fence
SM Williams advised the Board of the quotes that he received for installing a fence around the Sarcoxie Tower site property. The fence should be a 5-strand fence with two gates approximately 730ft for $6,560.00. The Board discussed each bid and accepted the bid from Jake Shields.
Director Stanley motioned to approve the acceptance of Jake Shields fence proposal, and for the work to be completed as soon as possible. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
ED Rataczak advised the Board that Motorola has a change order prepared for our radio project. Lisa advised the Board that it is a $0.00 cost change order, it is a change order for coverage information. Coverage is now guaranteed to be no lower than 96% on the hip/portable. This is because of the Joplin Tower site not being able to be used. The change order also includes moving testing to the spring because of the foliage.
Director Norton motioned to approve the change order as presented from Motorola. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Highway 43 Storage Building
SM Williams presented the Board with the different quotes that he received from construction companies for the storage building that will be placed at the 43-tower site. The Board discussed all the bids and the possibilities with the new storage building. Williams advised the Board that the construction would most likely not start until January 2025. The Board agreed to go with Reagans Construction bid for $40,627.00.
Director Corum motioned to approve Reagan’s construction bid. Director Hawkins seconded the motion. Vote: 6-0. The motion was adopted.
Wages & Benefits
Deputy Director McClintock gave a power point presentation to the Board in reference to benefit and wages proposals. DD McClintock and the Board discussed all of the benefit and wage changes such as vacation, holiday, sick, and starting pay.
ED Rataczak stepped out of meeting at 12:29pm
The Board agreed to changing the Administration vacation time that is occurred each month to 8hrs per month for 1 month to 3 years, 10hrs per month for 4-6 years and 12 hours per month for 7+ years.
ED Rataczak stepped back into the meeting at 12:31pm
Director Weaver stepped out of meeting at 12:31pm
The Board advised Brandon to bring back the updated policies for the changes that were discussed to the next Board meeting. All of the changes to the benefits/wages would go into effect on January 1st, 2025.
Director Weaver back in the meeting at 12:32pm
New Business
Insurance Renewals (Health, Dental, Vision)
Operations Manager Madison presented the Board with the updated Health/Dental/Vision insurance for 2025 enrollment. The Board discussed the increases in prices and the updated benefits that the new Delta Ortho plan will have.
Director Norton motioned to approve the insurance renewals for health, Ortho Dental and vision insurance for 2025. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
Southwest Agency Insurance
ED Rataczak advised the Board that our insurance coverage for building/grounds/vehicles has increased. To renew our insurance package, it will be $96,593.00. The Board discussed all of the reasons for this increase such as new equipment, additional vehicles etc..
Director Stanley motioned to approve the renewal of insurance coverage with Southwest Insurance Company. Director Weaver seconded the motion. Vote: 6-0. The motion was adopted.
SMB Pledge
ED Rataczak read the pledge that was sent from Southwest Missouri Bank.
Director Stanley motioned to accept the pledge as presented. Director Weaver seconded the motion. Vote: 6-0. The motion was adopted.
2024 Budget Amendments
DD McClintock advised the Board that we need to adjust general ledger 60518 by adding an additional $25,000.00 for TUSA Consulting. DD McClintock also advised the Board that we need to move $45,000.00 from general ledger 60211 to 60914 to purchase the new chairs for the communications room from United Group/Ironhorse, and the board room.
Director Weaver motioned to accept the quote from United Group/Ironhorse Chairs and to purchase and move $45,000.00 from GL 60211 to 60914. Also approved the addition of $25,000.00 to GL 60518. Director Corum seconded the motion. Vote: 6-0. The motion was adopted.
Chairman Dagnan left the meeting at 1:02pm, and appointed Director Dan Stanley to run the meeting.
Sick Leave Policy/Update
DD McClintock presented changes that he would like to see be done to our current sick time policy. The current policy reads that you must call in two hours in advance, if you are over 40 hours for the week then you can’t use sick pay to make up your 48hrs, if you use more than 80hrs of sick time in a year then you are penalized 4hrs each time you call in. The Board and the staff at the meeting discussed current issues with the current policies. The Board discussed and agreed for Brandon to bring the updated policies to the next Board meeting that were discussed.
CentralSquare CAD Renewal
SM Williams advised the Board that our CAD maintenance is up for renewal. The maintenance renewal fee for 1 year is $72,308.26. SM Williams advised the Board that we will need to start looking for new CAD software in the next year or so.
Director Weaver motioned to approve the maintenance renewal for CentralSquare of $72,308.26. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
Motorola Lease Payment
ED Rataczak discussed that our payment for the Motorola console is coming up. The Board discussed the loan information and advised for Lisa to pay the Motorola payment of the $1.4 million.
Director Corum motioned to pay the Motorola payment of $1.4 million that is due. Director Norton seconded the motion. Vote: 5-0. The motion was adopted.
At 1:18pm Angela Russell left the meeting.
IP Pathways Agreement
DD McClintock advised the Board that our agreement with IP Pathways will be up for renewal soon. We believe the amount will go over $9,000.00 a month from our current monthly payment of $6,014.00. Brandon advised the Board that we have reached out to other IT companies in order to receive quotes for service. Our agreement with IP Pathways ends in December.
Jasper County Coroner’s Office Dispatching
ED Rataczak asked the Board if we could take on dispatching the Coroner. The Board discussed and agreed to dispatch for the coroner. SM Williams advised that this wouldn’t go into effect until 2025.
Director Weaver motioned to start dispatching the Jasper County Coroner in January 2025. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
First Review of 2025 Proposed Budget
The Board was given a copy of the proposed budget for 2025. No discussion or questions were asked.
At 1:28 p.m Director Norton motioned to go into closed session for the purpose of personnel records. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
At 1:28 pm. Ellen Biesemeyer and Steven Williams left the meeting.
Roll Call Vote:
Corum – In Favor
Stanley – In Favor
Hawkins – In Favor
Weaver – In Favor
Norton – In Favor
At 1:34 p.m. Director Stanley made a motion to return to open session. Director Norton seconded the motion. Vote: 5-0 the motion was adopted.
Roll Call Vote:
Corum – In Favor
Stanley – In Favor
Hawkins – In Favor
Weaver – In Favor
Norton – In Favor
Next Board meeting discussion
At 1:39 p.m. Director Weaver motioned to adjourn. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, December 3rd, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, Dan Stanley, Director ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for November 8th 2024. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Brandy Corum, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for November 8th, 2024 . They have been reviewed and are accurate.
