Vice Chairman Peavler called the meeting to order at 10:06 a.m. The meeting was held at the Carthage Fire Station #2 3000 S. Main St Carthage, MO as per public notice. Present in addition to Vice Chairman Peavler, Director Brandy Corum, Director Dan Stanley, Director Steve Weaver, and Director Jeremiah Norton.
Representing staff –Executive Director (ED) Lisa McCool-Rataczak, Deputy Director (DD) Brandon McClintock, and Operations Manager (OM) Amber Madison.
Representing Public: Alan Talkington with TUSA Consulting.
Review and Action of Meeting Minutes
Open and closed meeting minutes for September 6th, September 12th, and September 24th, 2024, were reviewed.
Director Weaver motioned to approve the open and closed meeting minutes for September 6th, September 12th, and September 24th, 2024. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
Public Comment and Correspondence
No comment.
Financial Report and Payment of Bills
Financial Report and payment of bills prepared and read by ED Rataczak
The sales tax deposit for August was received on September 6th, 2024, in the amount of $522,569.52.
Total bills submitted for approval today: $97,861.21.
Checkbook balance after payment of bills will be: $8,541.43.
Accounts receivable balance: $2,259.50 (NetMotion cost share)
The Money Market account balance is: $150,000.00.
The Sweep Account balance is: $9,440,750.68
The Payroll Account balance is: $1,548.67
ED Rataczak advised the Board that we received a Medical Loss Rebate check from Anthem. OM Madison explained what we have done in the past and ED Rataczak explained what the MLR rebate was for. The Board discussed and agreed to include the past employees that no longer work at JASCO, and to keep the current 8.6% rate as we have done in previous years.
Director Stanley motioned to approve the financial report and payment of bills. Director Norton seconded the motion. Vote: 5-0. The motion was adopted.
Director Norton motioned to approve that the Medical Loss Rebate of 8.6% as presented be given back to the employees that paid premiums for health insurance in 2023. Director Weaver seconded the motion. Vote: 5-0. The motion was adopted.
Executive Director and Department Status Report – No report given
Unfinished Business
Countywide Public Safety Radio System
ED Rataczak advised the Board that the RFP is ready to go out, we are just waiting for dates to be changed. Alan with TUSA advised the Board that the RFP will be released on Monday for 60 days. Alan advised the Board that we did have some signal errors when we were testing, however the issue has been corrected. He advised the Board that an antenna was out of sync. Alan also advised the Board that in the beginning of signing contracts there was a foliage clause. Which meant that the testing for the system had to be done before foliage started falling. Alan advised the Board that since we had to pause the testing foliage had started to fall. Therefore, we will be testing again in the springtime when the foliage is at its peak. So, in May 2025 we will be testing again on Motorolas dime. We will have a cutover date in January 2025. DD McClintock and Alan advised the Board that the original contract for TUSA was 24 months. The project will be longer than 24 months.
Tower Site Updates
DD McClintock advised the Board that Mission One has fixed the light and razor wire at the jail. The only thing that should be left to do is the grading and cleaning up the site. Brandon advised the Board that we will be installing cameras at the sites and that the Twin Oaks connection is now up.
Equipment
Alan advised the Board that vehicle installations are happening. Director Norton advised the Board and Alan that NROUTE stacked the units on top of each other with Velcro in his patrol car which caused the board to be fried. Alan and Norton setup a plan for Alan to take a look at the installation that was completed.
Deputy Director Report
DD McClintock advised the Board that there are no policy/procedure changes at this time however he will be making a recommendation to change the sick and vacation policies that are in place. The Board discussed current policies and agreed for Brandon to bring back recommendations for changes. We had one full time employee quit, and one part time employee quit. He advised the Board that 2 employees went to CJIS conference and we have 2 employees and a Board member going to MPSCC next week. He advised that we have met ACE standards for the quarter.
ED Rataczak advised the Board that she would like for Systems Manager Steven Williams to have a credit card. The Board discussed the need for him to have a credit card.
Director Weaver motioned to approve a credit card with a credit limit of $2,000.00 for Systems Manager Steven Williams. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
Landscaping
ED Rataczak advised still working on getting quotes
Storage of equipment/storage facility construction
ED Rataczak advised currently we have rented a storage unit. We are still working on getting quotes for constructing a storage facility.
Cards Dispute
ED Rataczak advised no new information
Mindbase Implementation
DD McClintock advised the Board that the Mindbase app is done, and they can pull data from our protocols and CAD. It will be pushed out to employees soon. He advised the Board that we have some funds left in security, and we are going to do some updates to door controls at the center.
Overtime Compensation
DD McClintock made a recommendation to cancel the temporary overtime compensation policy that has been in place. We have moved to a 48/48 rotation, so it has not been utilized that often and is no longer needed.
Director Norton motioned to suspend the temporary overtime compensation policy. Director Stanley seconded the motion. Vote: 5-0. The motion was adopted.
New Business:
Stipend/Wages
DD McClintock passed out a compensation proposal to each Board member. Brandon and the Board discussed the entire compensation plan. Alan went over what the cost of the radio equipment/maintenance costs for the future. The Board discussed the changes and advised for Brandon to bring back the proposal with the information presented and to add the new rates for insurance into an itemized sheet that is easy to read and understand. The Board suggested keeping the benefits as presented with the exception of adding the wellness benefits to part time employees, 10 holidays with the ability to bank holiday hours. Longevity pay would retro back one step. Also do a sheet with what the current benefits are to show a comparison. Bring back the information to the November meeting.
At 12:19 p.m. Director Weaver motioned to adjourn. Director Corum seconded the motion. Vote: 5-0. The motion was adopted.
The next Board Meeting is scheduled for Tuesday, November 8th, 2024, at 12:00 p.m.
On the________ day of ________________2024
I, Alvin Peavler, Vice Chairman ___________________________certify these Jasper County Emergency Services Board Meeting Minutes for__October 10th, 2024_________. They have been reviewed and are accurate.
On the ________day of_________________2024
I, Brandy Corum, Secretary __________________________ attest the Jasper County Emergency Services Board Meeting Minutes for_October 10th, 2024_________. They have been reviewed and are accurate.
